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AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION AUGUST 10, 2009
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(c): One potential case
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending litigation pursuant to Government Code Section 54956.9(a) Case Names/Numbers: State of California, et al., ex rel. Armenta v. James Jones Co., et al., LASC Case No. BC173487 and City of Banning et al., v. James Jones Co., et al., LASC Case No. BC321513
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 10 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH CDR SYSTEMS CORPORATION FOR FURNISHING AND DELIVERY OF WATER METER VAULTS FOR THE WATER AND POWER DEPARTMENT, SPECIFICATION WD-08-06 Recommendation of City Manager: (1) Accept the bid dated July 21, 2009 submitted by CDR Systems Corporation in response to Specification WD-08-06, for Furnishing and Delivery of Water Meter Vaults for the Water and Power Department (Department); (2) Reject all other bids; and (3) Authorize the Purchasing Administrator to issue a purchase order contract in the amount of $387,330 to CDR Systems Corporation for a two-year period with two optional one-year extensions not to exceed $193,665 annually.412k
(2) APPROVAL OF FINAL PARCEL MAP NO. 068327, BEING A FOUR- UNIT CONDOMINIUM PROJECT, AT 865 WRIGHT AVENUE Recommendation of City Manager: (1) Adopt a resolution to approve Final Parcel Map No. 068327; (2) Accept the offer of an easement dedication for street purposes as shown on said map; and (3) Authorize the City Clerk to execute the Certificate on the map showing the City's approval of said map.628k
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH URBAN FUTURES, HOGLE-IRELAND, ERA/AECOM, AND URBAN STUDIO, A MULTIDISCIPLINARY CONSULTING TEAM, IN AN AMOUNT NOT TO EXCEED $190,000, TO PREPARE THE LINCOLN AVENUE SPECIFIC PLAN Recommendation of Chief Executive Officer: It is recommended that the Pasadena Community Development Commission (Commission) authorize the Chief Executive Officer to enter into a contract with the consulting team of Urban Futures, Hogle-Ireland, ERA/AECOM, and Urban Studio (a multidisciplinary consulting team), in an amount not to exceed $190,000 to provide professional consulting services to prepare the Lincoln Avenue Specific Plan. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. Recommendation of Advisory Bodies: The Northwest Commission, Lincoln Avenue Project Area Committee, and the Community Development Committee, at their respective meetings, recommended approval.622k ATTACHMENT A 638k ATTACHMENTS B thru D 574k
(4) JOINT ACTION: AMENDMENT TO THE RULES AND REGULATIONS (BY-LAWS) OF THE COMMUNITY DEVELOPMENT COMMITTEE Recommendation of City Manager/Chief Executive Officer: It is recommended that the City Council approve and order filed the amendment to the Rules and Regulations ("By-Laws") of the Community Development Committee allowing the Committee to establish its meeting time. Recommendation of Community Development Committee: The Community Development Committee ("CDC") considered the recommendation regarding the By-Laws amendment to change its meeting time at its regular meeting of July 9, 2009. Following discussion, the CDC voted to approve the change.441k
(5) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH MCAVOY & MARKHAM FOR THE PURCHASE OF ELECTRIC POWER METERS FOR THE CITY OF PASADENA WATER AND POWER DEPARTMENT Recommendation of City Manager: (1) Authorize the City Manager to enter into a Purchase Order Contract with McAvoy & Markham for a period of two years, for an amount not to exceed $2,000,000, for the purchase of electric power meters for the Water and Power Department; and (2) Authorize the City Manager to extend the purchase order contract for up to two additional one-year extensions, each not to exceed $500,000 per year. The proposed contract exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services.666k
(6) AUTHORIZE PURCHASE ORDER WITH THEODORE ROBBINS FOR PURCHASE OF EIGHT NEW REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $183,316 Recommendation of City Manager: (1) Authorize the issuance of a purchase order to Theodore Robbins Ford in an amount not to exceed $183,316 for the purchase of eight Police Vehicles; and (2) The proposed purchase order is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services.772k
(7) APPROVAL OF FINAL TRACT MAP NO. 064441, BEING A 16-UNIT CONDOMINIUM PROJECT, AT 257 SOUTH HUDSON AVENUE Recommendation of City Manager: (1) Adopt a resolution to approve Final Tract Map No. 064441; and (2) Authorize the City Clerk to execute the Certificate on the map showing the City's approval of said map.592k
(8) AUTHORIZE PURCHASE ORDER WITH HUNTINGTON BEACH HONDA FOR PURCHASE OF FIVE NEW REPLACEMENT POLICE MOTORCYCLES FOR A TOTAL OF $83,999 Recommendation of City Manager: (1) Authorize the issuance of a purchase order to Huntington Beach Honda in an amount not to exceed $83,999 for the purchase of five police motorcycles; and (2) The proposed purchase order is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services.755k
(9) APPROVAL OF AN ADDENDUM TO THE CITY OF PASADENA "AT RISK" YOUTH EMPLOYMENT PLAN FOR THE 1992 AND 1996 PROPOSITION A SAFE PARK BOND GRANT PROGRAMS TO ADD THE CENTRAL ARROYO SECO TRAIL RESTORATION PROJECT Recommendation of City Manager: Approve an addendum to the City of Pasadena "At Risk" Youth Employment Plan by adding Central Arroyo Restoration Project for compliance with the current requirements established by the Los Angeles County Board of Supervisors for utilization of capital and maintenance funds available to the City of Pasadena via the 1992 and 1996 Proposition A Safe Park Bond.634k
B. City Clerk/Secretary
(1) Approval of Minutes
July 27, 2009 (City Council) July 27, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,922 William Nesh & Associates, $ Not Stated Attorney for Juan Melgoza Casarrubias Claim No. 10,923 Francine M. Nevarez 170.00 Claim No. 10,924 Joanna Simpson 2,789.29 Claim No. 10,925 William Nesh & Associates, Not Stated Attorney for Adolfo Edward Reyna
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
(1) ADOPT A RESOLUTION AUTHORIZING THE CREATION OF A RECOVERY ZONE UNDER THE PROVISIONS OF THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 FOR THE PURPOSE OF ISSUING RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS Recommendation of City Manager: Adopt a resolution pursuant to Section 1401 of Title I of Division B of the American Recovery and Reinvestment Act of 2009 of the Internal Revenue Code of 1986 authorizing the creation of a Recovery Zone for the purpose of issuing Recovery Zone Economic Development Bonds.1384k
B. Finance Committee
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH VCI TELCOM, INC., FOR CONSTRUCTION OF UNDERGROUND ELECTRICAL CONDUIT SYSTEMS IN LOS ROBLES AVENUE FOR THE WATER AND POWER DEPARTMENT Recommendation of City Manager: (1) Find that the project is exempt from California Environmental Quality Act (CEQA) review, pursuant to State CEQA Guidelines Section 15302(c), replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; (2) Accept the bid dated April 1, 2009, submitted by VCI Telcom, Inc., in response to Specifications LD-09-02 for construction of underground electrical conduit systems along Los Robles Avenue; reject all other bids; and authorize a contract to VCI Telcom, Inc., not to exceed $2,587,780; and (3) Approve a journal voucher transferring $2,587,780 from the Los Robles Avenue Electric System Undergrounding, Washington Boulevard to North City Limits Capital Improvement Budget Project No. 74841 to Utility Undergrounding Power Capital Improvement Project No. 3174.636k (2) PURCHASE OF CITY PROPERTY INSURANCE FOR THE PERIOD JULY 1, 2009 - JUNE 30, 2010 Recommendation of City Manager: Authorize the City Manager to confirm purchase of property insurance under a joint purchase program established by the City's Broker of Record, Alliant Insurance Services, at an annual premium of $626,278 for the term July 1, 2009 to June 30, 2010. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. Per City Council Resolution No. 4373, the purchase of insurance is exempt from the Affirmative Action in Contracting Ordinance.
685k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS: None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) AMENDMENT TO THE MASTER STREET TREE PLAN FOR REXFORD AVENUE AND ROMNEY DRIVE Recommendation of City Manager: (1) Approve an amendment to the Master Street Tree Plan that would allow the planting of the Zelkova serrata, Sawtooth Zelkova in lieu of the Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between Cartwright Street and Denair Street; and (2) Approve an amendment to the Master Street Tree Plan that would allow for the planting of the Quercus agrifolia, Coast Live Oak in lieu of the Pinus canariensis, Canary Island Pine on Romney Drive. Recommendation of Urban Forestry Advisory Committee: At their regular meeting of February 2, 2009, the Urban Forestry Advisory Committee (UFAC) voted 5 to 1, to recommend to the City Council that a Master Street Tree Plan amendment be approved to allow for the planting of the Zelkova serrata, Sawtooth Zelkova trees in lieu of the Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between Cartwright and Denair Streets. At their regular meeting of March 2, 2009, the UFAC voted unanimously to recommend to the City Council that a Master Street Tree Plan amendment be approved to allow for the planting of the Quercus agrifolia, Coast Live Oak in lieu of the Pinus canariensis, Canary Island Pine on Romney Drive. Recommendation of Design Commission: At its regular meeting of July 13, 2009, the Design Commission voted unanimously to recommend an amendment to the Master Street Tree Plan to allow for the planting of the Zelkova serrata, Sawtooth Zelkova trees in lieu of the Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between Cartwright and Denair Streets and to allow for the planting of the Quercus agrifolia, Coast Live Oak in lieu of the Pinus canariensis, Canary Island Pine on Romney Drive .5372k
B. City Council
(1) APPOINTMENT OF ANN MARIE HICKAMBOTTOM TO THE PLANNING COMMISSION (District 1 Nomination)
(2) CONSIDERATION OF A CALL FOR REVIEW OF A PLANNING DIVISION STAFF DECISION TO THE DESIGN COMMISSION REGARDING MINOR CHANGES TO AN APPROVED PROJECT (SUBSTITUTE MATERIAL/FINISH ON CORNICE) FOR THE MIXED- USE PROJECT AT 125 NORTH RAYMOND AVENUE (RAYMOND RENAISSANCE) (Councilmember Holden)1158k
(3) APPOINTMENT OF SHARON YONASHIRO TO THE TRANSPORTATION ADVISORY COMMISSION (At Large/District 6 Nomination) 8. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA REPEALING CHAPTER 9.44 OF THE PASADENA MUNICIPAL CODE (DISTRIBUTION OF UNSOLICITED WRITTEN MATERIAL)"1102k
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE LIGHT AND POWER RATE ORDINANCE, CHAPTER 13.04 OF THE PASADENA MUNICIPAL CODE, TO INCREASE THE ELECTRIC UTILITY ASSISTANCE PROGRAM BASIC BENEFIT" (Introduced by Councilmember Holden)642k
9. INFORMATION ITEMS: None
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Jacque Robinson, Terry Tornek)
Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
September 2, 2009 (To be Cancelled)
October 7, 2009
November 4, 2009
FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo,
Steve Haderlein,
Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00
p.m.,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)
August 10, 2009
August 24, 2009 (To be Cancelled)
September 7, 2009 (To be Cancelled)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve
Madison,
Jacque Robinson)
Meets the third Wednesday of each month at 8:15 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
August 19, 2009 (To be Cancelled)
September 16, 2009
October 21, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Bill Bogaard,
Terry Tornek)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
August 25, 2009
September 22, 2009
October 27, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison,
Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S038
(City Hall Grand Conference Room, Basement)
August 17, 2009 (Special Meeting at 4:15 p.m. Grand
Conference Room, S038,
City Hall, Basement)
September 7, 2009 (To be Cancelled)
October 5, 2009
August 17, 2009
August 24, 2009 (To be cancelled)
August 31, 2009 (To be cancelled)
September 7, 2009 (To be cancelled)
September 14, 2009
September 21, 2009
September 28, 2009 (To be cancelled)
October 5, 2009
October 12, 2009
October 19, 2009
October 26, 2009
November 2, 2009
November 9, 2009 (To be cancelled)
November 16, 2009
November 23, 2009
November 30, 2009 (To be cancelled)
FUTURE PUBLIC HEARINGS:
August 17, 2009, 7:30 p.m.
- TEFRA Hearing and Resolution of the City Council of
the City of Pasadena Approving the Issuance of the California Statewide
Communities Development Authority Revenue Bonds (Polytechnic School),
Series 2009, in an Aggregate Principal Amount Not to Exceed $25,000,000 for the
Purpose of Financing the Acquisition, Construction, Improvement and Equipping of
Existing and New School Facilities and Certain Other Matters Relating Thereto
August 17, 2009, 7:30 p.m.
- Application for Consolidated Design Review Regarding
An Addition to, and Substantial Alteration of, An Existing Building at 3160 East
Del Mar
Boulevard for Use As An Urgent Care Facility
September 21, 2009, 7:30 p.m.
- Continued Public Hearing: Call For Review of Zoning
Administrator Interpretation (ZA 32), 217 South Michigan Avenue (Eddie’s Market)
COMMISSION VACANCIES
436k