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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
AUGUST 10, 2009
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING
CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government
Code Section 54956.9(c): One potential case
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending
litigation pursuant to Government Code Section 54956.9(a)
Case Names/Numbers: State of California, et al., ex rel. Armenta v. James
Jones Co., et al., LASC Case No. BC173487 and City of Banning et al., v.
James Jones Co., et al., LASC Case No. BC321513
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 10 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH CDR
SYSTEMS CORPORATION FOR FURNISHING AND DELIVERY OF
WATER METER VAULTS FOR THE WATER AND POWER
DEPARTMENT, SPECIFICATION WD-08-06
Recommendation of City Manager:
(1) Accept the bid dated July 21, 2009 submitted by CDR Systems
Corporation in response to Specification WD-08-06, for Furnishing and
Delivery of Water Meter Vaults for the Water and Power Department
(Department);
(2) Reject all other bids; and
(3) Authorize the Purchasing Administrator to issue a purchase order
contract in the amount of $387,330 to CDR Systems Corporation for a
two-year period with two optional one-year extensions not to exceed
$193,665 annually.
412k
(2) APPROVAL OF FINAL PARCEL MAP NO. 068327, BEING A FOUR-
UNIT CONDOMINIUM PROJECT, AT 865 WRIGHT AVENUE
Recommendation of City Manager:
(1) Adopt a resolution to approve Final Parcel Map No. 068327;
(2) Accept the offer of an easement dedication for street purposes as
shown on said map; and
(3) Authorize the City Clerk to execute the Certificate on the map
showing the City's approval of said map.
628k
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH URBAN
FUTURES, HOGLE-IRELAND, ERA/AECOM, AND URBAN STUDIO, A
MULTIDISCIPLINARY CONSULTING TEAM, IN AN AMOUNT NOT TO
EXCEED $190,000, TO PREPARE THE LINCOLN AVENUE SPECIFIC
PLAN
Recommendation of Chief Executive Officer: It is recommended
that the Pasadena Community Development Commission (Commission)
authorize the Chief Executive Officer to enter into a contract with the
consulting team of Urban Futures, Hogle-Ireland, ERA/AECOM, and
Urban Studio (a multidisciplinary consulting team), in an amount not to
exceed $190,000 to provide professional consulting services to prepare
the Lincoln Avenue Specific Plan. Competitive bidding is not required
pursuant to City Charter Section 1002(F), contracts for professional or
unique services.
Recommendation of Advisory Bodies: The Northwest Commission,
Lincoln Avenue Project Area Committee, and the Community
Development Committee, at their respective meetings, recommended
approval.
622k
ATTACHMENT A 638k
ATTACHMENTS B thru D 574k
(4) JOINT ACTION: AMENDMENT TO THE RULES AND REGULATIONS
(BY-LAWS) OF THE COMMUNITY DEVELOPMENT COMMITTEE
Recommendation of City Manager/Chief Executive Officer: It is
recommended that the City Council approve and order filed the
amendment to the Rules and Regulations ("By-Laws") of the Community
Development Committee allowing the Committee to establish its meeting
time.
Recommendation of Community Development Committee: The
Community Development Committee ("CDC") considered the
recommendation regarding the By-Laws amendment to change its
meeting time at its regular meeting of July 9, 2009. Following
discussion, the CDC voted to approve the change.
441k
(5) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
CONTRACT WITH MCAVOY & MARKHAM FOR THE PURCHASE OF
ELECTRIC POWER METERS FOR THE CITY OF PASADENA WATER
AND POWER DEPARTMENT
Recommendation of City Manager:
(1) Authorize the City Manager to enter into a Purchase Order Contract
with McAvoy & Markham for a period of two years, for an amount not to
exceed $2,000,000, for the purchase of electric power meters for the
Water and Power Department; and
(2) Authorize the City Manager to extend the purchase order contract
for up to two additional one-year extensions, each not to exceed
$500,000 per year. The proposed contract exempt from competitive
bidding pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, material, supplies or
services.
666k
(6) AUTHORIZE PURCHASE ORDER WITH THEODORE ROBBINS FOR
PURCHASE OF EIGHT NEW REPLACEMENT POLICE VEHICLES
FOR A TOTAL OF $183,316
Recommendation of City Manager:
(1) Authorize the issuance of a purchase order to Theodore Robbins
Ford in an amount not to exceed $183,316 for the purchase of eight
Police Vehicles; and
(2) The proposed purchase order is exempt from competitive bidding
pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, material, supplies or
services.
772k
(7) APPROVAL OF FINAL TRACT MAP NO. 064441, BEING A 16-UNIT
CONDOMINIUM PROJECT, AT 257 SOUTH HUDSON AVENUE
Recommendation of City Manager:
(1) Adopt a resolution to approve Final Tract Map No. 064441; and
(2) Authorize the City Clerk to execute the Certificate on the map
showing the City's approval of said map.
592k
(8) AUTHORIZE PURCHASE ORDER WITH HUNTINGTON BEACH
HONDA FOR PURCHASE OF FIVE NEW REPLACEMENT POLICE
MOTORCYCLES FOR A TOTAL OF $83,999
Recommendation of City Manager:
(1) Authorize the issuance of a purchase order to Huntington Beach
Honda in an amount not to exceed $83,999 for the purchase of five
police motorcycles; and
(2) The proposed purchase order is exempt from competitive bidding
pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, material, supplies or
services.
755k
(9) APPROVAL OF AN ADDENDUM TO THE CITY OF PASADENA "AT
RISK" YOUTH EMPLOYMENT PLAN FOR THE 1992 AND 1996
PROPOSITION A SAFE PARK BOND GRANT PROGRAMS TO ADD
THE CENTRAL ARROYO SECO TRAIL RESTORATION PROJECT
Recommendation of City Manager: Approve an addendum to the City
of Pasadena "At Risk" Youth Employment Plan by adding Central Arroyo
Restoration Project for compliance with the current requirements
established by the Los Angeles County Board of Supervisors for
utilization of capital and maintenance funds available to the City of
Pasadena via the 1992 and 1996 Proposition A Safe Park Bond.
634k
B. City Clerk/Secretary
(1) Approval of Minutes
July 27, 2009 (City Council)
July 27, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,922 William Nesh & Associates, $ Not Stated
Attorney for Juan Melgoza
Casarrubias
Claim No. 10,923 Francine M. Nevarez 170.00
Claim No. 10,924 Joanna Simpson 2,789.29
Claim No. 10,925 William Nesh & Associates, Not Stated
Attorney for Adolfo Edward Reyna
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
(1) ADOPT A RESOLUTION AUTHORIZING THE CREATION OF A
RECOVERY ZONE UNDER THE PROVISIONS OF THE AMERICAN
RECOVERY AND REINVESTMENT ACT OF 2009 FOR THE
PURPOSE OF ISSUING RECOVERY ZONE ECONOMIC
DEVELOPMENT BONDS
Recommendation of City Manager: Adopt a resolution pursuant to
Section 1401 of Title I of Division B of the American Recovery and
Reinvestment Act of 2009 of the Internal Revenue Code of 1986
authorizing the creation of a Recovery Zone for the purpose of issuing
Recovery Zone Economic Development Bonds.
1384k
B. Finance Committee
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH VCI
TELCOM, INC., FOR CONSTRUCTION OF UNDERGROUND
ELECTRICAL CONDUIT SYSTEMS IN LOS ROBLES AVENUE FOR
THE WATER AND POWER DEPARTMENT
Recommendation of City Manager:
(1) Find that the project is exempt from California Environmental
Quality Act (CEQA) review, pursuant to State CEQA Guidelines Section
15302(c), replacement or reconstruction of existing utility systems and/or
facilities involving negligible or no expansion of capacity;
(2) Accept the bid dated April 1, 2009, submitted by VCI Telcom, Inc.,
in response to Specifications LD-09-02 for construction of underground
electrical conduit systems along Los Robles Avenue; reject all other
bids; and authorize a contract to VCI Telcom, Inc., not to exceed
$2,587,780; and
(3) Approve a journal voucher transferring $2,587,780 from the Los
Robles Avenue Electric System Undergrounding, Washington
Boulevard to North City Limits Capital Improvement Budget Project
No. 74841 to Utility Undergrounding Power Capital Improvement
Project No. 3174.
636k
(2) PURCHASE OF CITY PROPERTY INSURANCE FOR THE PERIOD
JULY 1, 2009 - JUNE 30, 2010
Recommendation of City Manager: Authorize the City Manager to
confirm purchase of property insurance under a joint purchase program
established by the City's Broker of Record, Alliant Insurance Services, at
an annual premium of $626,278 for the term July 1, 2009 to June 30,
2010.
Competitive bidding is not required pursuant to City Charter Section
1002(F), contracts for professional or unique services. Per City Council
Resolution No. 4373, the purchase of insurance is exempt from the
Affirmative Action in Contracting Ordinance.
685k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS: None
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) AMENDMENT TO THE MASTER STREET TREE PLAN FOR
REXFORD AVENUE AND ROMNEY DRIVE
Recommendation of City Manager:
(1) Approve an amendment to the Master Street Tree Plan that would
allow the planting of the Zelkova serrata, Sawtooth Zelkova in lieu of the
Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between
Cartwright Street and Denair Street; and
(2) Approve an amendment to the Master Street Tree Plan that would
allow for the planting of the Quercus agrifolia, Coast Live Oak in lieu of
the Pinus canariensis, Canary Island Pine on Romney Drive.
Recommendation of Urban Forestry Advisory Committee: At their
regular meeting of February 2, 2009, the Urban Forestry Advisory
Committee (UFAC) voted 5 to 1, to recommend to the City Council that a
Master Street Tree Plan amendment be approved to allow for the
planting of the Zelkova serrata, Sawtooth Zelkova trees in lieu of the
Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between
Cartwright and Denair Streets.
At their regular meeting of March 2, 2009, the UFAC voted
unanimously to recommend to the City Council that a Master Street Tree
Plan amendment be approved to allow for the planting of the Quercus
agrifolia, Coast Live Oak in lieu of the Pinus canariensis, Canary Island
Pine on Romney Drive.
Recommendation of Design Commission: At its regular meeting of
July 13, 2009, the Design Commission voted unanimously to
recommend an amendment to the Master Street Tree Plan to allow for
the planting of the Zelkova serrata, Sawtooth Zelkova trees in lieu of the
Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between
Cartwright and Denair Streets and to allow for the planting of the
Quercus agrifolia, Coast Live Oak in lieu of the Pinus canariensis,
Canary Island Pine on Romney Drive .
5372k
B. City Council
(1) APPOINTMENT OF ANN MARIE HICKAMBOTTOM TO THE
PLANNING COMMISSION (District 1 Nomination)
(2) CONSIDERATION OF A CALL FOR REVIEW OF A PLANNING
DIVISION STAFF DECISION TO THE DESIGN COMMISSION
REGARDING MINOR CHANGES TO AN APPROVED PROJECT
(SUBSTITUTE MATERIAL/FINISH ON CORNICE) FOR THE MIXED-
USE PROJECT AT 125 NORTH RAYMOND AVENUE (RAYMOND
RENAISSANCE) (Councilmember Holden)
1158k
(3) APPOINTMENT OF SHARON YONASHIRO TO THE
TRANSPORTATION ADVISORY COMMISSION (At Large/District 6
Nomination)
8. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA REPEALING CHAPTER 9.44 OF THE PASADENA
MUNICIPAL CODE (DISTRIBUTION OF UNSOLICITED WRITTEN
MATERIAL)"
1102k
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
THE LIGHT AND POWER RATE ORDINANCE, CHAPTER 13.04 OF
THE PASADENA MUNICIPAL CODE, TO INCREASE THE ELECTRIC
UTILITY ASSISTANCE PROGRAM BASIC BENEFIT" (Introduced by
Councilmember Holden)
642k
9. INFORMATION ITEMS: None
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo,
Steve Madison, Jacque Robinson, Terry Tornek)
Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
September 2, 2009 (To be Cancelled)
October 7, 2009
November 4, 2009
FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo,
Steve Haderlein,
Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00
p.m.,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)
August 10, 2009
August 24, 2009 (To be Cancelled)
September 7, 2009 (To be Cancelled)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve
Madison,
Jacque Robinson)
Meets the third Wednesday of each month at 8:15 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
August 19, 2009 (To be Cancelled)
September 16, 2009
October 21, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Bill Bogaard,
Terry Tornek)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
August 25, 2009
September 22, 2009
October 27, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison,
Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S038
(City Hall Grand Conference Room, Basement)
August 17, 2009 (Special Meeting at 4:15 p.m. Grand
Conference Room, S038,
City Hall, Basement)
September 7, 2009 (To be Cancelled)
October 5, 2009
August 17, 2009
August 24, 2009 (To be cancelled)
August 31, 2009 (To be cancelled)
September 7, 2009 (To be cancelled)
September 14, 2009
September 21, 2009
September 28, 2009 (To be cancelled)
October 5, 2009
October 12, 2009
October 19, 2009
October 26, 2009
November 2, 2009
November 9, 2009 (To be cancelled)
November 16, 2009
November 23, 2009
November 30, 2009 (To be cancelled)
FUTURE PUBLIC HEARINGS:
August 17, 2009, 7:30 p.m.
- TEFRA Hearing and Resolution of the City Council of
the City of Pasadena Approving the Issuance of the California Statewide
Communities Development Authority Revenue Bonds (Polytechnic School),
Series 2009, in an Aggregate Principal Amount Not to Exceed $25,000,000 for the
Purpose of Financing the Acquisition, Construction, Improvement and Equipping of
Existing and New School Facilities and Certain Other Matters Relating Thereto
August 17, 2009, 7:30 p.m.
- Application for Consolidated Design Review Regarding
An Addition to, and Substantial Alteration of, An Existing Building at 3160 East
Del Mar
Boulevard for Use As An Urgent Care Facility
September 21, 2009, 7:30 p.m.
- Continued Public Hearing: Call For Review of Zoning
Administrator Interpretation (ZA 32), 217 South Michigan Avenue (Eddie’s Market)
COMMISSION VACANCIES
436k