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AGENDA CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION & PUBLIC FINANCING AUTHORITY JULY 14, 2008
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearing 7:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
Teleconference Location: Marriott Hotel Teaneck At Glenpoint, Room 903 100 Frank W Burr Boulevard Teaneck, New Jersey 07666
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant to Government Code Section 54957 Employee Title: City Manager
B. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant to Government Code Section 54957 and with Labor Negotiators pursuant to Government Code Section 54957.6 City Representative: Bill Bogaard Employee Title: City Clerk
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 12 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY FOR THE REPAIR OF MOUNT WILSON TOLL ROAD WITHIN THE CITY OF PASADENA BOUNDARY Recommendation of City Manager: Authorize the City Manager to enter into a contract with the Consolidated Fire Protection District of Los Angeles County for repair of four locations of Mount Wilson Toll Road located within the City of Pasadena boundary for an amount not to exceed $1,409,841. This contract is exempt from competitive bidding pursuant to Section 1002(H) of the City Charter (contracts with other governmental entities). 423k
(2) APPROVAL OF FINAL TRACT MAP NO. 063608, BEING A SIX-UNIT CONDOMINIUM PROJECT AT 41 NORTH OAK AVENUE Recommendation of City Manager: (1) Adopt a resolution to approve Final Tract Map No. 063608; and (2) Authorize the City Clerk to execute the certificate on the map showing the City Council approval of said map. 542k
(3) ADOPT A RESOLUTION APPROVING A LICENSE AGREEMENT BETWEEN THE CITY OF PASADENA AND THE VISTA DEL ARROYO BUNGALOWS HOMEOWNERS ASSOCIATION FOR THE INSTALLATION OF PRIVATE IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY UNDER THE COLORADO STREET BRIDGE AT 3 SOUTH GRAND AVENUE Recommendation of City Manager: (1) Adopt a resolution approving a license agreement with the Vista del Arroyo Bungalows Homeowners Association, for property located at 3 South Grand Avenue, with terms and conditions as set forth in the background section of the agenda report; and (2) Authorize the City Manager to execute and the City Clerk to attest said license agreement on behalf of the City of Pasadena. 2423k
(4) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH SANOFI PASTEUR TO ACQUIRE VACCINES FOR TRAVEL IMMUNIZATIONS Recommendation of City Manager: Authorize the issuance of a purchase order contract to Sanofi Pasteur for the period July 1, 2008 through June 30, 2009 not to exceed $111,500 for the purchase of travel vaccines. Competitive Bidding is not required pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or services available from only one vendor. 632k
(5) AUTHORIZE THE EXECUTION OF POWER PURCHASE AGREEMENT AND LEASE AGREEMENT WITH SOLARMAX TECHNOLOGY, INC., FOR THE USE OF TWO BUILDING ROOFS LOCATED IN PASADENA WATER AND POWER DEPARTMENT POWER PLANT SITE FOR SOLAR POWER GENERATING SYSTEMS INSTALLATION AND OPERATION Recommendation of City Manager: Authorize the City Manager to execute: (1) A lease agreement with Solarmax Technologies, Inc. (Solarmax), that provides for Solarmax to install and operate photovoltaic solar electric generators on the roofs of two facilities at the Pasadena Water and Power Department (PWP) local power generation site for a term of fifteen years with an option to renew for additional term of five years; and (2) A power purchase agreement with Solarmax for electrical energy produced by the solar system for a term of fifteen years with an option to renew for additional term of five years. In addition, Pasadena has option to buy out the solar system at the end of every five years during the term of the power purchase agreement. These agreements are exempt from competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services. 1189k
(6) AGREEMENT BETWEEN THE CITIES OF GLENDALE AND PASADENA REGARDING THE CONTINUED OPERATION OF A JOINT LIBRARY AUTOMATED CONTROL SYSTEM Recommendation of City Manager: Approve a new agreement with City of Glendale to continue the operation, maintenance, and administration of the joint library automated control system. 495k
(7) CONTRACT AWARD TO YARAK FOR SOUTH LAKE AVENUE STREETSCAPE IMPROVEMENTS BETWEEN COLORADO BOULEVARD AND CALIFORNIA BOULEVARD, FOR AN AMOUNT NOT TO EXCEED $755,000 Recommendation of City Manager: (1) Accept the bid, dated July 2, 2008, submitted by Yarak in response to Specifications for South Lake Avenue Streetscape Improvements between Colorado Boulevard and California Boulevard; reject all other bids received; and authorize the City Manager to enter into a contract not to exceed $755,000; and (2) Acknowledge the project to be categorically exempt under Article 19, Section 15304, subsection (b) of the California Environmental Quality Act (CEQA) in accordance with Section 21084 of the Public Resources Code. 636k
B. City Clerk
(1) Approval of Minutes - June 16, 2008 (Special Joint Meeting Finance) June 16, 2008 June 23, 2008 (Closed Session Meeting) June 23, 2008 (Special Joint Meeting Finance) June 23, 2008 June 30, 2008 July 7, 2008
(2) Receive and file claims against the City of Pasadena
Claim No. 10,620 Robert L. Lipscomb $ 1,169.00 Claim No. 10,621 Steve Stewart for Marion Town homes, LLC 732.26 Claim No. 10,622 Philip A. Highfill aka Jim Highfill 25,000.00+ Claim No. 10,623 Patricia White 2,032.49 Claim No. 10,624 Mitch Halpern 1,200.00 Claim No. 10,625 Louisa L. Nelson 3,500.00 Claim No. 10,626 Mershie Shaw 100.00 Claim No. 10,627 Armando Perez Not stated Claim No. 10,628 Lyna White 800.00 (3) Public Hearings Set
July 28, 2008August 4, 2008, 7:30 p.m. - Appeal of Board of Zoning Appeals decision regarding the Environmental Determination for Conditional Use Permit No. 4924 to allow the sale of a full-line of alcoholic beverages for on-site consumption in conjunction with the operation of an existing restaurant, an upgrade from the sale of beer and wine only, and to install four video games ancillary to the operation of the restaurant (Hooters) at 96-98 East Colorado Boulevard
August 11, 2008, 7:30 p.m. - Designation of the proposed Marengo- Pico Landmark District, consisting of six properties: 181 Pico Street, 627 South Marengo Avenue, 621 South Marengo Avenue, 611 South Marengo Avenue, 603 South Marengo Avenue, 180 East California Boulevard (near the intersection of Marengo Avenue and Pico Street)
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TOBY B. HAYWARD, INC., TO PROVIDE LABOR AND MATERIALS FOR THE REPLACEMENT OF THE ARROYO SECO CREEK BRIDGE 4 FOR THE WATER AND POWER DEPARTMENT, SPECIFICATION WD-07-04 Recommendation of City Manager: (1) Accept the bid dated April 16, 2008 submitted by Toby B. Hayward, Inc., (Toby Hayward) in response to Specification WD-07-04 for the replacement of the Arroyo Seco Creek Bridge 4 for the Water and Power Department; (2) Authorize the City Manager to enter into such contract for an amount not to exceed $732,107, which consists of the base bid amount of $665,552 and an allowance of 10% ($66,555) to cover any contingencies which may arise; and (3) Amend the Fiscal Year 2009 Capital Improvement Program to increase appropriations from the Water Fund to the Arroyo Seco Bridge 4 Repair project (Budget Account No. 1066) from $670,000 to $1,120,000. 704k
(2) RECOGNIZE AND APPROPRIATE GRANT FUNDS IN THE AMOUNT OF $546,694 TO THE FIRE DEPARTMENT'S FISCAL YEAR 2009 GRANT FUND; AUTHORIZE THE PURCHASE OF 57 SELF- CONTAINED BREATHING APPARATUS IN AN AMOUNT NOT TO EXCEED $320,853; AND AUTHORIZE THE PURCHASE OF ONE MOBILE DECONTAMINATION/WATER TANKER IN AN AMOUNT NOT TO EXCEED $196,356 Recommendation of City Manager: (1) Approve a journal voucher recognizing $305,694 from 2007 Sub- Grantee Homeland Security Grant Program (2007 SHSGP), $200,000 from Fiscal Year 2007 Urban Area Security Initiative (FY 2007 UASI), and an additional $41,000 redistributed to Pasadena from 2006 Sub- Grantee Homeland Security Grant Program (2006 SHSGP) and appropriate it to Fire Grants program; (2) Authorize issuance of a purchase order to L&N Curtis in an amount not to exceed $320,853 for the purchase of 57 Self-Contained Breathing Apparatus (SCBA). Competitive bidding is not required pursuant to City Charter Section 1002(H) for contracts with other government entities or their contractors for labor, materials, supplies or services; and (3) Authorize issuance of a purchase order to Pierce Manufacturing Incorporated in an amount not to exceed $196,356 for the purchase of one mobile decontamination/water tanker truck. Competitive bidding is not required pursuant to City Charter Section 1002(H) for contracts with other government entities or their contractors for labor, materials, supplies or services.
673k
C. Legislative Policy Committee
(1) APPROVAL OF CONTRACT RENEWAL WITH CAROLYN C. CHANEY & ASSOCIATES, INC., FOR LEGISLATIVE LIAISON SERVICES Recommendation of Mayor: Approve a two-year contract renewal with Carolyn C. Chaney & Associates, Inc., for federal legislative liaison services effective July 1, 2008 through June 30, 2010, with the total cost of the first year contract at $113,600 plus $5,000 for expenses and a second year at $118,145 plus $5,000 for expenses. Acknowledge this contract is exempt from competitive bidding pursuant to City Charter Section 1002(F) (Professional Services) and automatically exempt from competitive selection pursuant to Pasadena Municipal Code Section 4.09.060(B)(4) (Lobbying Services). 601k
D. Public Safety Committee
E. Reports from Representatives
6. PUBLIC HEARING - 7:30 P.M.
A. PUBLIC HEARING: ADOPTION OF A RESOLUTION TO ESTABLISH UNDERGROUND UTILITY DISTRICT NO. 08-1 ALPINE STREET, MARENGO AVENUE TO EL MOLINO AVENUE Recommendation of City Manager: It is recommended that, after a public hearing, the City Council: (1) Adopt a resolution establishing Underground Utility District No. 08-1, Alpine Street from Marengo Avenue to El Molino Avenue; and (2) Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Article 19, Section 15302(a) of the CEQA Guidelines (conversion of overhead electric utility systems to underground), and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk. 1505k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
B. City Council
(1) RESIGNATION OF HEATHER LENKIN FROM THE URBAN FORESTRY ADVISORY COMMITTEE (Pasadena Beautiful Nomination) 126k
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - June 16, 2008 June 23, 2008 June 30, 2008 July 7, 2008
9. PUBLIC FINANCING AUTHORITY
A. Approval of Minutes - June 23, 2008
10. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 17 (THE ZONING CODE) OF THE PASADENA MUNICIPAL CODE, REGARDING COLLEGES AND DORMITORIES IN THE SOUTH FAIR OAKS SPECIFIC PLAN OVERLAY DISTRICT AND CORRECTING A TYPOGRAPHICAL ERROR IN THE MASSAGE ORDINANCE" 910k
(2) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 9, CHAPTER 9.36 OF THE PASADENA MUNICIPAL CODE TO ADD AN INTERIOR NOISE STANDARD, NOISE EXEMPTIONS AND VARIOUS FORMAT CHANGES" 6020k
B. Second Reading: None
11. INFORMATION ITEMS: None
12. PUBLIC COMMENT (Continued)
13. CLOSED SESSIONS (Continued, if necessary)
14. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first and third Wednesday of each month at 6:00
p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
July 16, 2008
August 6, 2008
August 20, 2008
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
July 14, 2008
July 28, 2008
August 11, 2008
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Margaret McAustin, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S245/S246 (Council Conference Room, 2nd Floor)
July 22, 2008
August 26, 2008
September 23, 3008
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Victor Gordo, Sidney F. Tyler)
Meets the first and third Wednesday of each month at 8:00
a.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
July 16, 2008
August 6, 2008 (To be cancelled)
August 20, 2008
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison, Margaret McAustin,
Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
July 15, 2008 (Special meeting at 4:00 p.m. in the City Hall Grand Conference Room)
August 4, 2008
September 1, 2008 (To be cancelled)
July 21, 2008
July 28, 2008
August 4, 2008
August 11, 2008
August 18, 2008 (To be cancelled)
August 25, 2008 (To be cancelled)
September 1, 2008 (To be cancelled)
September 8, 2008
September 15, 2008
September 22, 2008
September 29, 2008 (To be cancelled)
October 6, 2008
October 13, 2008
October 20, 2008
October 27, 2008
November 3, 2008
November 10, 2008 (To be cancelled)
November 17, 2008
November 24, 2008
FUTURE PUBLIC HEARINGS:
July 21, 2008, 7:30 p.m.
- Congestion Management Program Local Development Report
and Self Certification
July 28, 2008 August 4, 2008, 7:30 p.m.
- Appeal of Board of Zoning Appeals decision regarding the
Environmental Determination for Conditional Use Permit No. 4924 to allow the
sale of a
full-line of alcoholic beverages for on-site consumption in conjunction with the
operation
of an existing restaurant, an upgrade from the sale of beer and wine only, and
to install
four video games ancillary to the operation of the restaurant (Hooters) at 96-98
East
Colorado Boulevard
August 11, 2008, 7:30 p.m.
- Designation of the proposed Marengo-Pico Landmark District,
consisting of six properties: 181 Pico Street, 627 South Marengo Avenue, 621
South Marengo
Avenue, 611 South Marengo Avenue, 603 South Marengo Avenue, 180 East California
Boulevard
(near the intersection of Marengo Avenue and Pico Street)
COMMISSION VACANCIES 396k