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AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION JUNE 13, 2005
Public Meeting 6:30 P.M. Closed Session 7:30 P.M. Public Hearings 8:00 P.M. Pasadena Senior Center, Multi-Purpose Room 85 East Holly Street, Pasadena
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 12 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) CONTRACT AWARD TO INTER-CON SECURITY SYSTEMS, INC., FOR CITYWIDE PARKING ENFORCEMENT SERVICES Recommendation of City Manager: It is recommended that the City Council authorize the City Manager to enter into a contract with Inter- Con Security Systems, Inc., for citywide parking enforcement services on designated streets, lots and parking structures in an amount not to exceed $544,400. This amount includes thirty thousand hours annually billed at $15.40 an hour, for a base amount of $462,000, with a contingency of six thousand hours billed at $15.40 an hour for an additional $92,400. 1037k
(2) CONTRACT AWARD TO KALBAN INC. FOR CONSTRUCTION OF WHEELCHAIR RAMPS - 2005 FOR AN AMOUNT NOT TO EXCEED $100,000 Recommendation of City Manager: (1) Accept the bid dated May 18, 2005 submitted by Kalban Inc., in response to the Specifications for Construction of Wheelchair Ramps - 2005, reject all other bids received and authorize the City Manager to enter into such contract as required; and (2) Acknowledge the project to be categorically exempt under Section 21084 of the California Environmental Quality Act (CEQA) in accordance with Article 19, Section 15301 (Class 1), subsection (c) of the Resources Agency of California Guidelines (repair of existing public streets) pursuant to the findings of the Secretary of the Resources Agency and authorize the City Manager to execute, and the City Clerk to file, a Notice of Exemption for the project with the Los Angeles County Clerk. 1174k
B. City Clerk
(1) Approval of Minutes - April 25, 2005 April 27, 2005 (Special Meeting)
(2) Receive and file claims against the City of Pasadena
Claim No. 9845 Tina Chen $ 1,802.02 (Ellen Park c/o Mercury Insurance Co.) Claim No. 9846 Cesar Soto Not Stated Claim No. 9847 Alberto Soto Not Stated Claim No. 9848 James Herzfeld 125.00 Claim No. 9849 Veronica Turner 79.10
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) BUDGET AMENDMENT FOR CAPITAL EXPENDITURES ASSOCIATED WITH PASADENA'S SHARE OF LOS ANGELES DEPARTMENT OF WATER AND POWER ("LADWP") OPERATED AND MAINTAINED HIGH VOLTAGE TRANSMISSION LINES Recommendation of City Manager: (1) Amend the Light and Power Fund Fiscal Year 2005 Capital Improvement Project (CIP) budget to include a new project entitled Power Transmission Program with an estimated cost of $315,000; and (2) Appropriate $315,000 from the unappropriated Light and Power Fund balance to the new project. Recommendation of the Planning Commission: This project was reviewed by the Planning Commission at their meeting on May 11, 2005 and they have recommended that the City Council find that "Power Transmission Project" proposed for inclusion in the FY 2005-2009 CIP is consistent with the City of Pasadena's General Plan. 439k
(2) AUTHORIZATION TO ENTER INTO A CONTRACT WITH PACIFIC MUNICIPAL CONSULTANTS TO PERFORM NEW DEVELOPMENT IMPACT FEE AND TRAFFIC IMPACT FEE STUDIES FOR A NOT TO EXCEED AMOUNT OF $68,310 AND APPROPRIATION OF FUNDS FOR SAID CONTRACT Recommendation of City Manager: (1) Authorize the City Manager to enter into a contract with Pacific Municipal Consultants to perform traffic impact fee and new development impact fee studies, in an amount not to exceed $68,310; and (2) Approve a journal voucher recognizing and appropriating $68,310 of New Development Impact Fee Fund revenue to the Transportation Administration Budget Account No. 8115-101-771100. 1079k
(3) APPROVAL OF AN AMENDMENT TO CONTRACT NO. 18737 WITH DYE AND BROWNING CONSTRUCTION, INC., IN THE AMOUNT OF $29,628.63 FOR THE DRAINAGE IMPROVEMENTS OF FLAT STREETS - 2004 PROJECT Recommendation of City Manager: Authorize the City Manager to execute an amendment to Contract No. 18,737 with Dye and Browning Construction, Inc., for the Drainage Improvement of Flat Streets - 2004 project; to increase the total contract "not to exceed" amount from $100,000 to $129,628.63, an increase of $29,628.63 for additional work required to complete the project. 342k
(4) AUTHORIZATION TO ENTER INTO A CONTRACT WITH CREDIT SOLUTIONS CORPORATION FOR COLLECTING DELINQUENT PARKING CITATIONS Recommendation of City Manager: (1) Authorize the City Manager to enter into a contract with Credit Solutions Corp., for the collection of delinquent parking citations for a term of two (2) years; (2) Grant the proposed contract an exemption from the competitive selection process of Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049 (B), contacts for which the City's best interests are served. 615k
(5) AUTHORIZATION TO ENTER INTO A CONTRACT WITH MOTOROLA, INC., FOR THE POLICE DEPARTMENT'S COMPUTER AIDED DISPATCH (CAD)/RECORDS MANAGEMENT SYSTEM (RMS) AND MOBILE DATA COMPUTER (MDC) REPLACEMENT PROJECT Recommendation of City Manager: (1) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002 (F) contracts for professional or unique services, with Motorola, Inc., for replacement of the Police Department's Computer Aided Dispatch (CAD) and Records Management System (RMS) in the amount of $2,125,440, which includes the bid price of $2,025,440 and $100,000 to accommodate any needed change orders. (2) Approve the issuance of a purchase order contract, not to exceed $275,000, to Motorola, Inc., for the purchase of Mobile Data Computers (MDC), and other associated equipment. (3) Approve a journal voucher transferring $197,593 to the Miscellaneous Public Safety Grant Fund (Account 228-405300) from the Supplemental Law Enforcement Services Fund (Account 201-401400) in order to supplement existing funding for this project. (4) Approve a journal voucher transferring $200,000 to the Miscellaneous Public Safety Grant Fund (Account 228-405300) from the Asset Forfeiture Fund (Account 207-401500) in order to supplement existing funding for this project (5) Approve a journal voucher transferring $2,400,440 from the un- appropriated fund balance of the Miscellaneous Public Safety Grant Fund (Account 228-405300) to the Police Department's FY 2006 Miscellaneous Public Safety Grant Fund operating budget (Account 8114-101-405300) for necessary expenditures for costs associated with the Police Department's Computer Aided Dispatch/Records Management System and Mobile Data Computer Replacement Project. 809k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
(1) AMENDMENT TO SERVICES AGREEMENT NO. 17,712 BETWEEN THE CITY AND NESTOR TRAFFIC SYSTEMS, INC., TO EXPAND THE AUTOMATED RED LIGHT CAMERA ENFORCEMENT PROGRAM Recommendation of City Manager: Authorize the City Manager to amend Traffic Signal Violation Video-Monitoring Services Agreement No. 17,712 with Nestor Traffic Systems, Inc., to incorporate the conditions outlined in the Background Section of the staff report for the expansion of the automated red light camera enforcement program. 774k
(2) AREA C JOINT POWERS AGREEMENT TO PROVIDE FOR INTER- AGENCY COOPERATION IN A MAJOR NATURAL OR MAN-MADE DISASTER Recommendation of City Manager: Authorize the City Manager to approve and sign a Joint Powers Agreement (JPA) with the County of Los Angeles and potentially 11 other Area C cities that choose to participate in the JPA. To date, the cities of Glendale, Burbank, Alhambra, Monterey Park, and La Canada Flintridge have signed on the JPA, which provides for inter-agency cooperation during a major disaster. It is further recommended that Council authorize the City Manager or his/her designee as the representative for emergency services on the Governing Board. 397k
(3) PROPOSED PILOT PROJECT WITH PASADENA UNIFIED SCHOOL DISTRICT (PUSD) TO EXPAND COMMUNITY OUTDOOR PLAY SPACE THROUGH JOINT USE OF MADISON ELEMENTARY SCHOOL PLAY AREA FOR PUBLIC RECREATION DURING NON- SCHOOL (PRIMARILY WEEKEND) DAYS Recommendation of City Manager: (1) Approve the concept of working with Pasadena Unified School District to identify and develop available school sites for community weekend use for public recreation purposes; (2) Approve Madison Elementary School as the pilot project for developing a weekend use plan for public recreation; and (3) Direct staff to identify the site requirements and operational plan, including costs, for joint use of Madison Elementary School, and return to City Council for approval of final project. 1044k
F. Reports from Representatives
6. CLOSED SESSION - 7:30 P.M. (To be heard at 7:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiators: Karyn Ezell, Richard Kunz Employee Organization: Pasadena Firefighters Management Association
7. PUBLIC HEARINGS - 8:00 P.M.
A. CONTINUED PUBLIC HEARING: FISCAL YEAR 2006 RECOMMENDED OPERATING BUDGET Recommendation of City Manager: Receive public comment and continue the public hearing to June 20, 2005, at 8:00 p.m.
B. JOINT PUBLIC HEARING: DISPOSITION OF CITY-OWNED LAND AND PURCHASE OF PARKING EASEMENT IN THE MILL CREEK DEVELOPMENT PROJECT Recommendation of City Manager: (1) Acknowledge the adoption of a Mitigated Negative Declaration adopted for the Mill Creek Project on December 15, 2004 by the Zoning Hearing Officer (Attachment 1 of the staff report); (2) Authorize the sale of the North Site to Pasadena Community Development Commission (PCDC) for $1; (3) Authorize purchase of Parking Easement via the Acquisition Agreement for $2,679,750; (4) Authorize transfer of the Laemmle Parking Entitlements from the City- owned parking lot at El Molino Avenue and Union Street ("North Site") to the South Site, upon completion of the parking structure; and (5) Authorize the City Manager to execute documents on behalf of the City Council. Recommendation of Chief Executive Officer: (1) Acknowledge the adoption of a Mitigated Negative Declaration previously adopted for the Mill Creek Project on December 15, 2004 by the Zoning Hearing Officer; (2) Authorize the purchase of the North Site from the City for $1; (3) Approve the deal points of the Deposition and Development Agreement, which includes authorizing the sale of the North Site to Developer for $2,679,750; and (4) Authorize the City Manager to execute documents on behalf of the Commission. 3509k
C. JOINT PUBLIC HEARING: APPROVAL/SUBMITTAL OF THE FIVE YEAR CONSOLIDATED PLAN (2005-2010) AND ANNUAL ACTION PLAN (2005-2006) AS THE APPLICATION AND STATEMENT OF PROJECTED USE OF FUNDS FOR THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), EMERGENCY SHELTER GRANT (ESG), HOME INVESTMENT PARTNERSHIP ACT (HOME), AND CERTAIN RELATED HUMAN SERVICES ENDOWMENT FUND (HSEF) PROGRAMS Recommendation of City Manager/Chief Executive Officer: (1) It is recommended that the City Council/Community Development Commission (Commission) hold a joint public hearing to consider: (a) The Five Year Consolidated Plan/Annual Action Plan as an application for participation CDBG, ESG, and HOME programs; and (b) The proposed 2005-2006 projects/allocation of the City's HSEF. (2) It is recommended that the City Council/Community Development Commission adopt a resolution: (a) Approving the filing with HUD of the City's Five Year Consolidated Plan (2005-2010); (b) Approving the 2005-2006 Annual Action Plan including the proposed funding and projects: (1) An application for CDBG entitlement funds in the amount of $2,553,569; (2) The allocation of CDBG prior year program income - $237,716; (3) The reprogramming of $92,000 in prior years unexpended CDBG funds; (4) Application for ESG funds - $98,526; and (5) Application for HOME funds - $1,291,070. (c) Authorizing the City Manager to execute, and the City Clerk to attest, the Five Year Consolidated Plan (2005-2010) and Annual Action Plan (2005-2006) and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal CDBG/ESG/HOME funds. (d) Authorizing, upon HUD's approval of the City of Pasadena's application, the City Manager to execute, and the City Clerk to attest, the agreements, in a form acceptable to the City Attorney, with all of the recipients and/or sub-recipients recommended for funding. (e) Approving an annual allocation from the City Pasadena's HSEF - $113,200 for the proposed projects; and authorizing the City Manager to execute, and the City Clerk to attest, the agreements, in a form acceptable to the City Attorney, with all of the sub-recipients recommended for funding. (3) It is recommended that the Community Development Commission: (a) Appropriate $99,321 from the Federal National Mortgage Association Credit Facility Loan (FNMA) Interest Earnings as the required local match to the HUD ESG allocation; and (b) Authorize the Chief Executive Officer to execute, and the Secretary to attest, the agreements with the approved sub-recipient in a form acceptable to the General Counsel. Recommendation of Advisory Bodies: The Northwest Commission recommended City Council approval of the proposed non-public service projects on Thursday, April 28, 2005 (Exhibit A of the agenda report). The Human Services Commission recommended City Council approval of the proposed public/human service projects on Tuesday, May 24, 2005 (Exhibit B of the agenda report). 2122k Draft Consolidated Plan 2274k Table of Contents 3992k Section 1 2485k Section 2 Part 1 Section 2 Part 2 Section 2 Part 3 Section 3 Part 1 Section 3 Part 2 Section 4 146k Appendix A 1781k Appendix B 2744k No Appendix C Appendix D 4351k Appendix E 1702k Appendix F 551k Appendix G 290k Appendix H 1393k Appendix I 2310k
D. PUBLIC HEARING: LEVY OF ASSESSMENT AGAINST HOTEL AND MOTEL BUSINESSES FOR FISCAL YEAR 2005-06 IN CONNECTION WITH THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT Recommendation of Pasadena Center Operating Company: It is recommended that the City Council (i) conduct a Public Hearing on the levy of an assessment against Hotel and Motel Businesses for Fiscal Year 2005- 06 in connection with the Pasadena Tourism Business Improvement District (the "District"), and (ii) at the conclusion of the Public Hearing in the absence of a majority protest, adopt a resolution confirming the Annual Report of the Advisory Board as originally filed and levying the assessment for Fiscal Year 2005-06 in connection with the District. 915k
E. PUBLIC HEARING: DESIGNATION OF 1160 CHATEAU ROAD AS A LANDMARK Recommendation of City Manager: (1) Acknowledge that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (15308); (2) As recommended by the Historic Preservation Commission, find that 1160 Chateau Road meets designation criterion C in Pasadena Municipal Code 17.62.040 (B) because it embodies the distinctive characteristics of Modern/International Style residential architecture and is an important representation of the work of architect John Kelsey. (3) Find that the detached studio is a non-contributing feature because of its later construction date (1973 ten years after the main house) and because it was not designed by John Kelsey. (4) Approve the designation of the main house with the forecourt and pool and related landscaping as a landmark. (5) Adopt the resolution designating 1160 Chateau Road as a landmark (Attachment A of the agenda report); (6) Authorize the Mayor to execute the declaration of designation (Attachment B of the agenda report); and (7) Direct the City Clerk to record the declaration with the Los Angeles County Recorder. Recommendation of the Historic Preservation Commission: On April 4, 2005, at a noticed public hearing, the Historic Preservation Commission voted unanimously to recommend approval of the designation of 1160 Chateau Road as a landmark. 1725k
8. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) APPOINTMENT OF JOHN DAVIDSON TO THE HUMAN SERVICES COMMISSION (District 4 Nomination)
(2) REAPPOINTMENT OF SUSANA BAUTISTA TO THE ARTS COMMISSION (District 5 Nomination)
(3) RESIGNATION OF JODY D. GERSTNER FROM THE UTILITY ADVISORY COMMISSION (Mayor Nomination)188k 188k
B. City Manager
(1) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA APPROVING A SUPPLEMENTAL CHAPTER TO THE DESIGN GUIDELINES FOR THE HISTORIC DISTRICTS FOR THE CRAWFORDS VISTA LANDMARK DISTRICT Recommendation of City Manager: It is recommended that the City Council adopt a resolution approving a supplemental chapter to the Design Guidelines for the Historic Districts for the Crawfords Vista Landmark District. 473k
(2) OPPOSITION TO SENATE BILL 351 (SOTO) PARKING AND BUSINESS IMPROVEMENT AREAS Recommendation of City Manager: (1) Oppose Senate Bill 351 (Soto) that will amend the Streets and Highways Code to require two thresholds be met in order to initiate the ballot process; and (2) Authorize the Mayor to communicate the City's position to the appropriate authorities. 357k
9. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - April 25, 2005
B. JOINT PUBLIC HEARING: DISPOSITION OF CITY-OWNED LAND AND PURCHASE OF PARKING EASEMENT IN THE MILL CREEK DEVELOPMENT PROJECT (See Item 7.B., 8:00 p.m.)
C. JOINT PUBLIC HEARING: APPROVAL/SUBMITTAL OF THE FIVE YEAR CONSOLIDATED PLAN (2005-2010) AND ANNUAL ACTION PLAN (2005-2006) AS THE APPLICATION AND STATEMENT OF PROJECTED USE OF FUNDS FOR THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), EMERGENCY SHELTER GRANT (ESG), HOME INVESTMENT PARTNERSHIP ACT (HOME), AND CERTAIN RELATED HUMAN SERVICES ENDOWMENT FUND (HSEF) PROGRAMS (See Item 7.C., 8:00 p.m.)
10. ORDINANCES
A. First Reading: None
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTION 10.44.050 OF CHAPTER 10.44 OF THE PASADENA MUNICIPAL CODE (PARKING AT NIGHT) REGARDING OVERNIGHT PARKING PERMIT APPEAL PROCEDURES" (Introduced by Councilmember Little) 170k
(2) Adopt "AN ORDINANCE OF THE CITY OF PASADENA CORRECTING ERRORS AND AMENDING TITLE 17 OF THE PASADENA MUNICIPAL CODE (ZONING) RELATING TO HEIGHT AVERAGING; CORRECTING ERRORS AND AMENDING TITLE 16 (SUBDIVISIONS) RELATING TO VARIANCE APPROVAL AUTHORITY; AND AMENDING THE OFFICIAL ZONING MAP" (Introduced by Councilmember Gordo) 2248k
Exhibits 1-12 3465k Exhibits 13-22 3997k
(3) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.08.040 OF THE PASADENA MUNICIPAL CODE (GOVERNOR MARKHAM LANDMARK OVERLAY DISTRICT)" (Introduced by Councilmember Haderlein) 918k
11. INFORMATION ITEMS: None
12. PUBLIC COMMENT (Continued)
13. CLOSED SESSIONS (Continued, if necessary)
14. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the third Monday of each month at 4:15 p.m., Chamber
Building,
117 East Colorado Boulevard, Conference Room – 6th Floor
June 20, 2005
July 18, 2005
FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler)
Meets the second and fourth Monday of each month at 4:00
p.m., Chamber Building,
117 East Colorado Boulevard, Conference Room – 4th Floor
June 13, 2005 (Special Joint Meeting w/City Council, 4:00
p.m.,
Senior Center, 85 E. Holly Street)
June 20, 2005 (Special Joint Meeting w/City Council, 4:00 p.m.,
Senior Center, 85 E. Holly Street)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Chamber
Building,
117 East Colorado Boulevard, Conference Room – 6th Floor
June 28, 2005
July 26, 2005
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler, Joyce Streator, Steve Haderlein)
Meets the third Wednesday of each month at 2:00 p.m.,
150 South Los Robles Avenue,
Pasadena Water and Power Conference Room, 2nd Floor
June 15, 2005
June 28, 2005 (Special Joint Meeting w/UAC, 3:30 p.m.,
Water and Power Conference Room)
July 20, 2005
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Victor Gordo)
Meets the first Monday of each month at 4:15 p.m., Chamber
Building,
117 East Colorado Boulevard, Conference Room – 6th Floor
June 29, 2005 (Special meeting, 4:15 p.m., Chamber Building,
Conference Room – 6th Floor)
July 4, 2005 (To be canceled)
June 20, 2005
June 27, 2005
July 4, 2005 (To be cancelled - Independence Day Holiday)
July 11, 2005
July 18, 2005
July 25, 2005
August 1, 2005
August 8, 2005
August 15, 2005
August 22, 2005
August 29, 2005 (To be cancelled)
September 5, 2005 (To be cancelled - Labor Day Holiday)
September 12, 2005
September 19, 2005
September 26, 2005
FUTURE PUBLIC HEARINGS:
June 20, 2005, 8:00 p.m. - Continued Public
Hearing: City Manager’s Recommended
Fiscal Year 2006 Operating Budget
June 20, 2005, 8:00 p.m. - Continued Public
Hearing: Recommendation for an
Amendment to the Zoning Code to Prohibit Medical Marijuana Dispensaries
June 20, 2005, 8:00 p.m. - Continued Public
Hearing: Amendments to the Inclusionary
Housing Ordinance and Inclusionary Housing Regulations
June 20, 2005, 8:00 p.m. - Public Hearing: Old
Pasadena Management District
Property-based Business Improvement District
July 11, 2005, 7:00 p.m. - Continued Public
Hearing: Designation of 636 N. Holliston
Avenue as a Landmark
July 11, 2005, 7:00 p.m. - Public Hearing: Vacate
a Portion of Bellevue Drive Between
Raymond Avenue and the Metropolitan Transportation Authority Right-of-Way