AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
MAY 24, 1999
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings begin at 8:00 P.M.
Council Chamberz
Pasadena City Hall, Room 247
5:30 P.M. CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION - Significant exposure to litigation pursuant to Government
Code Section 54956.9(b)(3)(C): One potential case
ACTION: DISCUSSED, NO ACTION REPORTED
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATOR pursuant to
Government Code Section 54957.6:
Agency Negotiators: Cynthia Kurtz and Gale Harrison
Employee Organizations: Pasadena Management Association; United
Public Employees of California, Local 777; American Federation of State,
County & Municipal Employees, Local 858; International Brotherhood of
Electrical Workers, Local 18
ACTION: DISCUSSED, NO ACTION REPORTED
C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION pursuant to Government Code Section 54956.9(a)
Name of Case: Davis v. City of Pasadena, et al. United States District Court
Case No. CV-98-4841 DT (BQRx)
ACTION: THIS ITEM WAS NOT DISCUSSED
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
3. OLD BUSINESS
A. SENATE BILL 402 - AN ACT TO ADD SECTION 1281.1 TO, AND TO ADD
TITLE 9.5 (COMMENCING WITH SECTION 1299) TO PART 3 OF THE
CODE OF CIVIL PROCEDURE RELATING TO PUBLIC EMPLOYMENT
RELATIONS
Recommendation of City Manager:
(1) Adopt a resolution opposing Senate Bill 402, which is designed to revise
the Code of Civil Procedure relating to public employment relations; and
(2) Direct staff to draft appropriate correspondence in opposition to the bill.
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ACTION: RESOLUTION ADOPTED IN OPPOSITION TO SB 402
4. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) PURCHASE ORDER TO MUNICIPAL MAINTENANCE EQUIPMENT
FOR ONE NEW 1999 HIGH PRESSURE SEWER AND STORM DRAIN
CLEANER
Recommendation of City Manager:
(a) Accept the bid dated April 26, 1999, submitted by Municipal
Maintenance Equipment (M.M.E.), in response to Specifications for
Purchase of one High Pressure Sewer and Storm Drain Cleaner,
(b) Reject all other bids, and
(c) Authorize the Purchasing Administrator to issue a purchase order
in an amount not to exceed $196,092.98.
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ACTION: APPROVED
(2) CONTRACT AWARD TO SIGNAL MAINTENANCE, INC., FOR
ARTERIAL STREET SIGNAL IMPROVEMENTS SMART CORRIDOR,
PHASE 1B FOR AN AMOUNT NOT TO EXCEED $692,000
Recommendation of City Manager:
(a) Accept the bid dated April 28, 1999 submitted by Signal
Maintenance, Inc., in response to the Specifications for the Arterial
Street Signal Improvements - Smart Corridor, Phase 1B, reject all other
bids received, and authorize the City Manager to enter into such
contract as is required.
(b) Certify the project to be categorically exempt under the California
Environmental Quality Act (CEQA) in accordance with Article 19,
Section 15301 (Class 1), subsection (c) of the Resources Agency of
California Guidelines (minor alteration involving negligible expansion of
use beyond that previously existing) and authorize the City Manager to
execute and the City Clerk to file a Notice of Exemption for the project
with the Los Angeles County Clerk.
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ACTION: APPROVED
(3) AUTHORIZATION TO ENTER INTO CONTRACT WITH THE OKONITE
COMPANY FOR FURNISHING AND DELIVERING POWER CABLE
FOR THE WATER AND POWER DEPARTMENT
Recommendation of City Manager:
(a) Accept the bid dated April 26,1999, submitted by the Okonite
Company;
(b) Reject all other bids; and
(c) Authorize the General Manager to enter into a contract for an
amount not to exceed $124,239.04.
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ACTION: APPROVED
(4) REQUEST TO AWARD CONSTRUCTION MANAGEMENT SERVICES
CONTRACT TO DANIEL, MANN, JOHNSON & MENDENHALL FOR
THE CITY HALL SEISMIC UPGRADE PROJECT FOR AN AMOUNT
NOT TO EXCEED $100,000 FOR SCHEMATICS ONLY
Recommendation of City Manager: Authorize the City Manager to
enter into a contract with Daniel, Mann, Johnson & Mendenhall (DMJM)
for construction management services for the City Hall Seismic Upgrade
Project, for an amount not to exceed $100,000, for schematics only, for
a period of four months.
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ACTION: HELD FOR COUNCIL MEETING ON JUNE 7, 1999
(5) POLICE DEPARTMENT RECORDS MANAGEMENT SYSTEM (RMS)
AND COMPUTER AIDED DISPATCH SOFTWARE MAINTENANCE
AGREEMENTS
Recommendation of City Manager:
(a) Authorize the City Manager to enter into a maintenance agreement
with Tiburon Incorporated for the on-going maintenance of the Tiburon's
Records Management System software in the amount of $32,602, and
without competitive bidding pursuant to City Charter Section 1002 (F),
contracts for professional or unique services. The Tiburon agreement is
for a period of one year.
(b) Authorize the City Manager to enter into a five-year (with the option
for one additional year) maintenance agreement with Litton-PRC,
Incorporated for the on-going maintenance of Litton-PRC Computer
Aided Dispatch (CAD) System software, without competitive bidding
pursuant to City Charter Section 1002 (F), contracts for professional or
unique services, as follows:
Period No. 1 7-1-99 to 6-30-2000 $24,624.00
Period No. 2 7-1-2000 to 6-30-2001 $25,855.20
Period No. 3 7-1-2001 to 6-30-2002 $25,855.20
Period No. 4 7-1-2002 to 6-30-2003 $27,086.40
Period No. 5 7-1-2003 to 6-30-2004 $28,317.60
(c) It is further recommended that the City Council grant these
agreements an exemption from the competitive selection process of the
Affirmative Action in Contracting Ordinance pursuant to Section
4.09.060(C), contracts for which the City's best interests are served.
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ACTION: APPROVED
(6) CHANGE ORDER TO CONTRACT NO. 16,895 WITH HENKELS &
McCOY FOR ADDITIONAL SPLICING SERVICES IN CONNECTION
WITH THE CONSTRUCTION OF THE CITY'S FIBER OPTIC
BACKBONE IN AN AMOUNT OF $20,000
Recommendation of City Manager: Authorize the City Manager to
approve a change order to Contract No. 16,895 with Henkels & McCoy
for additional splicing services in connection with the construction of the
City's Fiber Optic Backbone in an amount not to exceed $20,000.
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ACTION: APPROVED
B. City Clerk
(1) Approval of Minutes - February 22, 1999
March 1, 1999
March 8, 1999 (Canceled)
ACTION: APPROVED AS SUBMITTED
(2) Receive and file claims against the City of Pasadena - None
(3) Public Hearings Set:
July 19, 1999, 8:00 p.m. - Sunnyslope Park and Gwinn Park Master
Plans, approve Initial Study, and adopt environmental
documentation
ACTION: PUBLIC HEARING SET
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Business Enterprise Committee
B. Deregulation Committee
C. Finance Committee
(1) QUARTERLY INVESTMENT REPORT - QUARTER ENDING 3/31/99
Recommendation of City Manager: This item is for information only.
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ACTION: RECEIVED & FILED
D. Legislative Policy Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.
A. CONTINUED PUBLIC HEARING: FISCAL YEAR 2000 AND 2001
RECOMMENDED OPERATING BUDGET
Recommendation of City Manager: Receive public comment and continue
this public hearing to each subsequent meeting of the City Council at
8:00 p.m. until June 21, 1999, or such other later date as the City Council
may determine, and at which time the City Council will be asked to close the
public hearing and formally adopt the Operating Budget.
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ACTION: CONTINUED TO JUNE 7, 1999, AT 8:00 P.M.
B. APPEAL HEARING: APPEAL OF DESIGN COMMISSION DECISION TO
DENY A REQUEST FOR RECONSIDERATION OF CONDITIONS OF
APPROVAL FOR MAJOR MODIFICATIONS TO FINAL DESIGN
APPROVAL AT 2767 EAST COLORADO BOULEVARD
Recommendation of City Manager:
(1) Find that the proposed revisions to the approved final design for the
subject project comply with the Purposes of Design Review (in Section
17.92.010 of the Zoning Code), and the Citywide Design Principles and
Criteria (in the General Plan); and
(2) Find that denial of unrestricted access to adjacent properties, for
purposes of construction, constitutes changed circumstances (in accordance
with Section 17.80.060(B) of the Pasadena Municipal Code) sufficient to
justify the modification of the original approval; and
(3) Approve the application for major modifications to the approved final
design for the subject project.
Recommendation of the Design Commission:
(1) Find that the granting of limited access, for construction purposes, on
the part of the adjacent property owners is not sufficient to justify a finding of
changed circumstances (in accordance with Section 17.80.060(B) of the
Pasadena Municipal Code) sufficient to justify the modification of the original
approval; and
(2) Affirm the decision of the Design Commission to deny the applicant's
request for reconsideration of the conditions of approval for major
modifications to the approved final design approval for the subject project.
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ACTION: APPEAL DENIED; DESIGN COMMISSION RECOMMENDATION UPHELD
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) RESIGNATION OF LARRY MORRIS FROM PASADENA COMMUNITY
ACCESS CORPORATION BOARD (District 1 Appointment)
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ACTION: ACCEPTED
(2) RESIGNATION OF MONIKA Y. HARRIS FROM PASADENA
COMMUNITY ACCESS CORPORATION BOARD (District 6
Appointment)
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ACTION: ACCEPTED
(3) RESIGNATION OF JULIA TORKAR FROM COMMUNITY
DEVELOPMENT COMMITTEE (Senior/Tenant Seat) (Mayor's
Appointment)
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ACTION: ACCEPTED
(4) RESIGNATION OF MIKE DAVIS FROM DESIGN COMMISSION
(Mayor's Appointment)
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ACTION: ACCEPTED
(5) NOTICE OF INTENTION TO VACATE DISTRICT 6 APPOINTMENT TO
THE COMMISSION ON THE STATUS OF WOMEN (Councilmember
Madison)
ACTION: APPROVED
(6) NOTICE OF INTENTION TO VACATE DISTRICT 6 APPOINTMENT TO
RECREATION AND PARKS COMMISSION (Councilmember Madison)
ACTION: APPROVED
(7) NOTICE OF INTENTION TO VACATE DISTRICT 6 APPOINTMENT TO
ROSE BOWL OPERATING COMPANY (Councilmember Madison)
ACTION: APPROVED
(8) NOTICE OF INTENTION TO VACATE DISTRICT 6 APPOINTMENT TO
TRANSPORTATION ADVISORY COMMISSION (Councilmember
Madison)
ACTION: APPROVED
(9) APPOINTMENT OF MAYOR BOGAARD TO THE BUSINESS
ENTERPRISE COMMITTEE (Mayor Bogaard)
ACTION: APPROVED
B. City Manager
(1) CONTROLLING VEHICULAR CRUISING (Oral Report)
Recommendation of City Manager: Refer this item to the Public
Safety Committee.
ACTION: THIS MATTER WAS REFERRED TO THE COUNCIL'S PUBLIC SAFETY
COMMITTEE
(2) COMPETITION IN GOVERNMENT POLICY
Recommendation of City Manager: Adopt a policy and cost
comparison methodology for the introduction of competition in the
delivery of City services.
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ACTION: THIS MATER WAS REFERRED TO THE COUNCIL'S BUSINESS
ENTERPRISE COMMITTEE
(3) SUPPORT OF PENDING LEGISLATION TO CREATE THE SAN
GABRIEL RIVER AND MOUNTAINS CONSERVANCY SB 216 (SOLIS)
Recommendation of City Manager:
(a) Approve and adopt the Policy Guidelines created by the League of
California Cities.
(b) Adopt a resolution supporting Senate Bill 216 (Solis) - San Gabriel
River and Mountains Conservancy, with amendments that contain
language that adheres to the Policy Guidelines.
(c) Authorize the Mayor to send letters to the appropriate authorities
stating Pasadena's position.
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ACTION: APPROVED
(4) SB 269 (ORTIZ) SUPPORT OF THE PUBLIC HEALTH
IMPROVEMENT ACT OF 1999 FOR LOCAL PUBLIC HEALTH
ADMINISTRATION
Recommendation of City Manager:
(a) Adopt a resolution and authorize the Mayor to send a letter to the
appropriate officials supporting Senate Bill 296 (Ortiz - Local Public
Health Administration: State Aid) which would enact the Public Health
Improvement Act of 1999 and increase the basic funding allotment to
$100,000 per local health jurisdiction or $.60 per capita, whichever is
greater; and
(b) Authorize support for any other legislation that would augment
public health funding or that would appropriate additional revenue to the
City of Pasadena for the services it delivers as a qualifying local health
jurisdiction.
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ACTION: APPROVED
(5) RELOCATION OF THE PASADENA TRANSPORTATION CENTER
LOCATED BETWEEN ARROYO PARKWAY AND RAYMOND
AVENUE JUST NORTH OF DEL MAR BOULEVARD
Recommendation of City Manager:
(a) Approve the relocation of the structure and entry/exit of the
Pasadena Transportation Center as shown on Exhibit "A" attached to
the agenda report.
(b) Direct the City Manager to cease the acquisition process of a
portion of private property at 171 South Arroyo Parkway, Public Storage
Properties, Inc.
(c) Authorize the City Manager to negotiate a modification to a
Memorandum of Understanding, covering the construction,
development, and operation of the Pasadena Transportation Center
area, between the Construction Authority and the City of Pasadena.
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ACTION: APPROVED
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - February 22, 1999 (Canceled)
March 1, 1999
March 8, 1999 (Canceled)
ACTION: APPROVED AS SUBMITTED
B. SUBMISSION OF 1999 CONTINUUM OF CARE HOMELESS ASSISTANCE
APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD)
Recommendation of Chief Executive Officer: Authorize the filing with the
U.S. Department of Housing and Urban Development (HUD), the 1999
Continuum of Care Homeless Assistance Application for a funding request of
$1,334,075, for three projects and authorize the Chief Executive Officer to
execute, and the Secretary to attest, the 1999 Continuum of Care Homeless
Assistance Application and all other subsequent documents if funding is
awarded.
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ACTION: APPROVED
9. ORDINANCES
A. First Reading: None
B. Second Reading: None
10. INFORMATION ITEMS
A. PLANNING DIVISION WORK PROGRAM - THIRD QUARTER STATUS
REPORT
Recommendation of City Manager: This item is for information only.
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ACTION: RECEIVED AND FILED
11. COMMUNICATIONS - None
12. ADJOURNMENT