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PUBLIC COMMENT INSTRUCTIONS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 16, 2025
Closed Session: 5:00 P.M.
Public Meeting: 6:00 P.M.
Public Hearing: 6:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
         Name of Case: Gordon v. City of Pasadena
         Case No.: 24STCV26720

         ACTION: ITEM DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
         Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Non-Rep Non-Management, Non-Rep Management, and Executive Management

          ACTION: ITEM NOT DISCUSSED

E.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
         Name of Case: City of Pasadena v. Southern California Edison, et al.
         Los Angeles County Superior Court Case No.: 25STCV06276

         ACTION: ITEM DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

F. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4)(one potential case)

ACTION: ITEM DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

PUBLIC MEETING – 6:00 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ALL AMERICAN ASPHALT FOR THE IMPROVEMENTS AT CITY YARD FACILITY – NORTHEAST PARKING LOT RECONSTRUCTION FOR
         AN AMOUNT NOT-TO-EXCEED $451,781 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301,
         Class 1 – Existing Facilities, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and
         (2)         Award contract to lowest and best bid dated May 12, 2025 submitted by All American Asphalt in response to the plans and specifications for the Improvements at City Yard Facility - Northeast Parking Lot Reconstruction
         project and authorize City Manager to enter into a contract for an amount not-to-exceed $451,781 which includes the base contract amount of $376,484 and a contingency of $75,297 to provide for any necessary change orders.

2.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH RAY GASKIN SERVICE INC., FOR AUTHORIZED NEW WAY REFUSE PACKER PARTS, SERVICE, AND REPAIR FOR AN AMOUNT
         NOT-TO-EXCEED $1,080,000 FOR UP TO FIVE YEARS (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)         Award contract to lowest and best bid dated April 21, 2025, submitted by Ray Gaskin Service Inc., in response to specifications for New Way Refuse Truck OEM Parts and Supplies with On-Site/Off-Site Services and
         Repairs, authorize the City Manager to enter into a five-year contract for an amount not-to-exceed $1,080,000, which includes the base contract amount of $900,000 and a contingency of $180,000 to provide for any necessary
         change orders; and
         (3)         Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions.

3.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NATIONAL CNG AND FLEET SERVICE LLC FOR LUBRICATION SERVICES FOR RESIDENTIAL COLLECTION VEHICLES
         FOR AN AMOUNT NOT-TO-EXCEED $840,000 FOR UP TO FIVE YEARS (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)         Award contract to lowest and best bid dated April 28, 2025, submitted by National, LLC in response to project plans and specifications for Lubrication Services for Residential Collection Vehicles, authorize the City
         Manager to enter into a five-year contract for an amount not-to-exceed $840,000, which includes the base contract amount of $700,000 and a contingency of $140,000 to provide for any necessary change orders; and
         (3)         Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions.

4.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A LONG-TERM EQUIPMENT LOAN AND EVALUATION AGREEMENT IN A FORM APPROVED BY THE CITY ATTORNEY FOR ACCEPTANCE OF FORD LOANER
         VEHICLES WITH FORD MOTOR COMPANY (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that
         CEQA only applies to projects that may have an effect on the environment; and
         (2)      Authorize the City Manager to accept the no cost Long-Term Equipment Loan and Evaluation Agreement for Ford loaner vehicles from Ford Motor Company.

5.      AUTHORIZE THE CITY MANAGER TO AMEND PURCHASE ORDER NO. 1250379 WITH ENTERPRISE FLEET MANAGEMENT (EFM) TO INCREASE THE PURCHASE ORDER AMOUNT BY $200,000 THEREBY
         INCREASING THE GRAND TOTAL NOT-TO-EXCEED AMOUNT OF $1,421,495 FOR THE LEASE OF TWENTY-FIVE (25) NON-ENFORCEMENT VEHICLES (PPD)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the "Common Sense" exemption
         that CEQA only applies to projects that may have an effect on the environment; and
         (2)         Authorize the City Manager to amend purchase order No. 1250379 with EFM to increase the Purchase Order value by $200,000, thereby increasing the grand total to a not-to-exceed amount of $1,421,495 for the lease of
         twenty-five (25) non enforcement vehicles.

6.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ENTERPRISE FLEET MANAGEMENT, INC., FOR A 7-YEAR TERM TO LEASE UP TO 19 UNDERCOVER VEHICLES FOR A TOTAL
         NOT-TO-EXCEED $1,400,000 (PPD)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b);
         and
         (2)         Award contract to lowest and best bid dated May 5, 2025, submitted by Enterprise Fleet Management, Inc., (EFM) in response to the project plans and specifications for the lease of up to 19 undercover vehicles, authorize
         the City Manager to enter into a seven-year contract for an amount not-to-exceed $1,400,000

7.      ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS, AND ANY OTHER DOCUMENTS NECESSARY, FOR THE PROCUREMENT OF INSURANCE
         COVERAGE NECESSARY FOR CITY OPERATIONS (Office of the City Manager)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
         (2)         Authorize the City Manager to negotiate and execute agreements, and any other documents necessary, for the procurement of insurance coverage necessary for the City operations; and
         (3)         Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal code Chapter 4.08, pursuant to Section 4.08.049(B) contracts which the City’s best
         interests are served. Insurance renewals are exempt from the competitive bidding process pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

8.      REJECT ALL BIDS FOR SPEED TABLE AND TEMPORARY MEDIAN FURNISHMENT AND INSTALLATION ON CONCRETE ROAD SURFACE (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense” exemption that
         CEQA only applies to projects that may have an effect on the environment; and
         (2)      Reject all bids received on April 26, 2024 in response to the Notice Inviting Bids for the Speed Table and Temporary Median Furnishment and Installation on Concrete Road Surface contract.

9.      ADOPT A RESOLUTION ESTABLISHING THE GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026 (Transportation Dept.) (Finance Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b);
         and
         (2)         Adopt a Resolution that:
                a.    Selects the California per capita income and the population increase for the City of Pasadena as the indices to be used in calculating the appropriations limit for Fiscal Year (FY) 2026;
                b.    Establishes the appropriations limit for FY 2026 at $428,695,773; and
                c.    Establishes appropriations subject to the limit for FY 2026 at $194,962,153.

APPOINTMENT OF SHERYL SCOTT TO THE NORTHWEST COMMISSION (District 1 Nomination)

ACTION: APPROVED

APPOINTMENT OF LORRAINE C. CHAPMAN TO THE TRANSPORTATION ADVISORY COMMISSION EFFECTIVE JULY 1, 2025 (District 3 Nomination)

ACTION: APPROVED

RESIGNATION OF JAMES COTTER FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination)

12.    ADOPTION OF FISCAL YEAR 2026 RECOMMENDED GENERAL FEE SCHEDULE
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action proposed in the agenda report is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges); and
         (2)      Adopt a resolution approving the Fiscal Year (FY) 2026 General Fee Schedule.
         (To be discussed and considered concurrently with Item No. 14, including for public comment purposes.)

13.
13. ADOPTION OF AMENDMENTS TO THE BUNGALOW HEAVEN LANDMARK DISTRICT CONSERVATION PLAN (LD-1)(Planning Dept.
         Recommendation: It is recommended that the City Council:
         (1)      Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15308, Class 8 (Actions by Regulatory Agencies for Protection of the Environment) and that there are no
         features that distinguish the project from others in the exempt class, and therefore, there are no unusual circumstances;
         (2)      Find that the proposed amendments to the Bungalow Heaven Landmark District Conservation Plan meet the following criteria for Conservation Plan amendments as specified in Section 17.62.070.H.5 of the Pasadena
         Municipal Code (PMC):
                a.    The proposed amendments are consistent with the purposes of PMC Chapter 17.62;
                b.    The proposed amendments are in conformance with the goals, policies, and objectives of the General Plan; and
                c.    The proposed amendments would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City; and therefore,
        (3)      Approve the Conservation Plan amendments for the Bungalow Heaven Landmark District, LD-1.
         Recommendation of the Historic Preservation Commission: At a public hearing on December 17, 2024, the Historic Preservation Commission (HPC) determined that the proposed Bungalow Heaven Conservation Plan
         amendments meet the criteria in § 17.62.070.H.5 of the Pasadena Municipal Code (PMC) and unanimously recommended that the City Council approve the amendments.

14.    CONTINUED PUBLIC HEARING: ADOPTION OF FISCAL YEAR 2026 OPERATING BUDGET AND ADOPTION OF RESOLUTION DETERMINING THE AMOUNT OF ANNUAL TRANSFER FROM THE POWER FUND
         FOR FISCAL YEAR 2026 AND AMENDING THE AMOUNT OF ANNUAL TRANSFER FOR FISCAL YEAR 2025 (Finance Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Sections 15060(c)
         and 15378(b);
         (2)         Close the public hearing and adopt by resolution the Fiscal Year (FY) 2026 Operating Budget as presented in the City Manager’s Recommended Budget on May 5, 2025, or as subsequently amended during the budget
         hearing process; and
         (3)         Adopt a resolution determining the amount to be transferred from the Light and Power Fund to the General Fund for FY 2026 is 12 percent of gross income from retail sales and amending the annual amount of transfer for FY
         2025.
        (To be discussed and considered concurrently with Item No. 12, including for public comment purposes.)

         ATTACHMENT A

         ATTACHMENT B

         ATTACHMENT C

         ATTACHMENT D

         CORRESPONDENCE 05/19/2025 COUNCIL MEETING

         CORRESPONDENCE 06/02/2025 COUNCIL MEETING

         CORRESPONDENCE 06/09/2025 COUNCIL MEETING

         RESOLUTON - OPERATING BUDGET

         RESOLUTION - GENERAL FUNDS

ACTION: APPROVED STAFF RECOMMENDATION, INCORPORATING THE ADDITIONAL CITY STAFF ASSIGNMENTS AND DIRECTIONS OUTLINED IN THE MEMO DATED JUNE 16, 2025, AS WELL AS IMPLEMENTING NEIGHBORHOOD TRAFFIC INVESTIGATIONS, IMPROVING THE CITY’S PAVEMENT CONDITION INDEX (PCI), AND ACTIVATING COMMUNITY CENTERS AND PARKS THROUGH PROGRAMMING AND EXTENDED HOURS TO FIT THE NEEDS OF RESIDENTS.

https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/FY-2026-Recommended-Operating-Budget.pdf?v=1747700142374

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

15.    APPROVAL OF APPOINTMENTS TO THE COMMITTEE ON CITY COUNCILMEMBER COMPENSATION, AND CONVENING THE COMMITTEE TO STUDY COUNCIL COMPENSATION PURSUANT TO THE
         PROVISIONS AND REQUIREMENTS SET FORTH IN CITY CHARTER SECTION 405
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the “Common Sense” exemption, which states that CEQA only
         applies to projects that may have an effect on the environment; and
         (2)    Approve the following appointments to the Committee on City Councilmember Compensation in accordance with City Charter Section 405:
                 Rita Moreno – Mayoral Nomination
                 Lena Louise Kennedy – District 1 Nomination
                Steve Olivas – District 2 Nomination
                Renee Morgan Hampton – District 3 Nomination
                Donald Nanney – District 4 Nomination
                Vanessa Rodriguez – District 5 Nomination
                Ken Chawkins – District 6 Nomination
                Elizabeth Wilson – District 7 Nomination
        (3)    Review the topics suggested for the Committee’s compensation review, and provide feedback and direction.

16. Adopt “AN ORDINANCE OF THE CITY OF PASADENA ADOPTING THE TENANT PROTECTIONS OF THE ELLIS ACT, GOVERNMENT CODE SECTION 7060 ET SEQ.” (Introduced by Councilmember Madison)

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Jason Lyon, Steve Madison, Jess Rivas) Meets the third Tuesday of each month at 5:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Rick Cole, Tyron Hampton, Gene Masuda) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Justin Jones, Rick Cole, Tyron Hampton, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd Floor)

July 14, 2025, 6:00 p.m. – Substantial Amendment to 2024 Annual Action Plan for Community Development Block Grant and Home Investment Partnership Act

July 14, 2025, 6:00 p.m. – Renewal of the Old Pasadena Management District Property and Business Improvement (PBID)

Claim No.	Claimant	Claim Amount
2025-0290	Nathaniel Lagemann	$ 2,500.00
2025-0291	Summer Huang	35,000.00+
2025-0292	Damon Ryan Surfas	35,000.00+
2025-0293	Hugo Acosta	35,000.00+
2025-0294	Duplicate to Claim No. 2025-0279
2005-0295	Heidi Cervera Rodriguez	2,457.06
2025-0296	Sanjeev Sidhu	10,000.00