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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 8, 2024
Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearing: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.       CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
          Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
          Employee Organizations: Pasadena Police Officers Association (PPOA); Pasadena Police Lieutenants Association (PPLA)

B. CITY CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)

C. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (one potential case)

PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR

(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH MICHAEL BAKER INTERNATIONAL FOR A NOT-TO-EXCEED AMOUNT OF $1,000,000 FOR THREE YEARS WITH TWO OPTIONAL ONE-
         YEAR EXTENSIONS, TO PROVIDE ENVIRONMENTAL COORDINATOR AND PLANNING SERVICES FOR THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT (Planning Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action proposed herein are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
         (2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Michael Baker International, Inc.
         for environmental coordinator and planning services in an amount not to exceed $1,000,000 for an initial three-year term;
         (3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for
         which the City’s best interests are served; and
         (4)      Authorize the City Manager to extend the contract for up to two additional one-year periods in the amount not to exceed $500,000 per year.

2.      AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENTS WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR RECEIPT OF FEDERAL
         TRANSIT ADMINISTRATION (FTA) SECTION 5310 GRANT FUNDING OF $1,050,000 FOR THE PASADENA DIAL-A-RIDE AGING VEHICLE REPLACEMENT PROJECT (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense exemption)
         that CEQA only applies to projects that may have an effect on the environment; and
         (2)      Authorize the City Manager to execute any and all agreements with the Los Angeles County Metropolitan Transportation Authority (Metro) associated with the receipt of $1,050,000 in reimbursable Federal
         Transit Administration (FTA) grant funding for implementation of the City of Pasadena Dial-A-Ride Aging Vehicle Replacement Project (75086).

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

3.      AUTHORIZE THE CITY MANAGER TO EXTEND CONTRACT 31,568 WITH TRC ENGINEERING SERVICES, LLC TO CONDUCT QUALITY CONTROL INSPECTIONS FOR THE PASADENA TRANSIT
         AND DIAL-A-RIDE FLEET (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State
         CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
         (2)    Authorize the City Manager to extend Contract 31,568 with TRC Engineering Services, LLC for six months for a total contract period of January 1, 2020, through December 31, 2024, to conduct inspections of
         the Pasadena Transit and Pasadena Dial-A-Ride fleet within the current not to exceed contract amount of $130,085; and
         (3)    Grant the proposed contract extension an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are
         served.

4.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE ORDER WITH WESTERN STEEL BUILDINGS, INC. FOR PURCHASE OF A PREFABRICATED STEEL HANGAR AT THE POLICE
         DEPARTMENT HELIPORT FACILITY FOR AN AMOUNT NOT-TO-EXCEED $229,970 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities,
         and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
         (2)      Authorize the issuance of a purchase order contract to WSB Assets, Inc. dba Western Steel Buildings, Inc. for the procurement of a new prefabricated steel hangar at the Police Department Heliport facility
         for an amount not-to- exceed $229,970, which includes the base contract amount of $199,970 and a contingency of $30,000 to provide for any necessary change orders.

5.      ADOPT A RESOLUTION TO AUTHORIZE SUBMITTAL OF AN APPLICATION FOR THE DISTRIBUTED ELECTRICITY BACKUP ASSETS PROGRAM, BULK GRID ASSET ENHANCEMENTS FOR
         GRID RELIABILITY GRANT FROM THE CALIFORNIA ENERGY COMMISSION (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
         (2)    Adopt a Resolution authorizing the City of Pasadena Water and Power Department (PWP) submission of a grant application for the Distributed Electricity Backup Assets Program (“DEBA”), Bulk Grid Asset
         Enhancements for Grid Reliability Grant (“DEBA/Bulk Grid”) in an amount not-to-exceed $9,660,000 from the California Energy Commission (“CEC”);
         (3)    Authorize the City Manager, or designee, as the authorized representative with signature authority to execute the DEBA/Bulk Grid Grant agreement with CEC in an amount not to exceed $9,660,000; and
         (4)    Designate the General Manager of PWP, or designee, as the authorized representative for all matters related to the application, administration, implementation, and any subsequent activities related to the
         administration of the grant agreement.

6.      AUTHORIZATION TO ENTER INTO CONTRACT WITH BELTMANN GROUP INCORPORATED DBA: BELTMANN RELOCATION GROUP TO PROVIDE RELOCATION SERVICES OF CENTRAL
          LIBRARY COLLECTION FOR AN AMOUNT NOT-TO-EXCEED $155,144 (Library Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
         (2)    Authorize the City Manager to enter into a contract with Beltmann Group Incorporated dba: Beltmann Relocation Group (“BRG”) for an amount not-to-exceed $155,144 which includes a base contract amount
         of $141,040 and a contingency of $14,104, pursuant to the competitive selection process specified in Section 4.08.047 of the Pasadena Municipal Code, for relocation services. Competitive bidding is not
         required pursuant to City Charter Article X Section 1002(F), Contracts for professional or unique services.

7.      ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: APPROVE A MEMORANDUM OF UNDERSTANDING WITH SELF-HELP CREDIT UNION OR ANY QUALIFIED LENDER TO MODIFY
         LOANS UNDER THE ACCESSORY DWELLING UNIT PROGRAM (Housing Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061 (b)(3), the “common sense” provision that CEQA
         only applies to projects that may have a significant effect on the environment; and
         (2)      Authorize the City Manager to execute a memorandum of understanding with Self-Help Federal Credit Union, or any qualified lender for optional refinancing of accessory dwelling unit loans from the City,
         according to the terms and conditions set forth in this report.

          ATTACHMENT A

8.      FINANCE COMMITTEE: ADOPT A RESOLUTION AUTHORIZING THE CITY OF PASADENA TO ENTER INTO AN AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF
         WATER RESOURCES, RECOGNIZE REVENUE AND APPROPRIATE FUNDS OF $3,000,000 TO THE FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM BUDGET, TO BE TRANSFERRED
         TO THE ROSE BOWL OPERATING COMPANY, FOR THE GAS AND WATER INFRASTRUCTURE IMPROVEMENTS PROJECT (Finance Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the action proposed herein are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(Common Sense Exemption);
         (2)    Adopt a Resolution authorizing the City of Pasadena to enter into an agreement with the California Department of Water Resources Board (CDWR) to receive funds for Rose Bowl Gas
         and Water Infrastructure Improvements;
         (3)    Authorize the City Manager to execute and the City Clerk to attest the funding agreement, and all other documents deemed necessary by the CDWR related to funding the Gas and Water
          Infrastructure Improvements Project; and
         (4)    Amend the Fiscal Year (FY) 2024 Capital Improvement Program Budget by recognizing revenue and appropriating $3,000,000 to the Rose Bowl Major Improvement Project (FY 2020-2024)
         specifically for the Gas and Water Infrastructure Improvements.

9.      FINANCE COMMITTEE: DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE WITHIN 60-DAYS AMENDING PASADENA MUNICIPAL CODE CHAPTER 4.08 TO INCREASE FORMAL AND
         INFORMAL PROCUREMENT LIMITS, AND RELATED CLEAN-UP CHANGES (Finance Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the action proposed in the agenda report herein is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3)(Common Sense
          Exemption); and
         (2)    Direct the City Attorney to prepare and return with an ordinance within 60 days that (a) sets the formal and informal procurement limits; and (b) updates and/or clarifies the Purchasing Ordinance as further
         described in this Agenda Report.

10.    FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR AN AMOUNT NOT-TO-EXCEED $379,354 WITH ENDERA MOTORS, LLC TO PURCHASE ONE
         REPLACEMENT PASADENA DIAL-A-RIDE ZERO-EMISSION BUS AND AMEND THE FY2024 CAPITAL IMPROVEMENT BUDGET TO FUND THE BUS PURCHASE (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the purchase of Dial-A-Ride buses is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption.
         (2)    Authorize the City Manager to enter into a contract with Endera Motors, LLC for one battery electric bus as a replacement Pasadena Dial-A-Ride bus in an amount not to exceed $379,354, which includes a
         base of contract
         $344,867 and a 10% contingency of $34,487. Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials,
         supplies or services;
         (3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served; and
         (4)      Amend the Fiscal Year 2024 Capital Improvement Budget by appropriating $199,331 in Proposition A local transit funds (Fund 208) to the Purchase of Dial-A-Ride Vehicles (75086) project.

11.    MUNICIPAL SERVICES COMMITTEE: SET A DATE OF JUNE 3, 2024, TO CONDUCT A PUBLIC HEARING FOR RECOMMENDED WATER RATE STRUCTURE AND RATE ADJUSTMENTS (Water
         & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA
         Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
         (2)         Set a public hearing for June 3, 2024, regarding proposed water rate structure and rate adjustments, to be effective beginning July 1, 2024, or as soon as practicable thereafter; and
       (3)         Direct the Water and Power Department to mail notices of public hearing set for June 3, 2024, regarding proposed water rate structure and rate adjustments.
         MUNICIPAL SERVICES COMMITTEE RECOMMENDATION: On March 26, 2024, with one member absent, the Municipal Services Committee (“MSC”) unanimously approved the staff recommendation to the
         City Council.

ATTACHMENT A

ATTACHMENT B

APPOINTMENT OF JASON LYON TO THE FIRE & POLICE RETIREMENT BOARD (City Council Nomination)

RESIGNATION OF LAURA LUNA FROM THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JUNE 30, 2024 (District 4 Nomination)

13.    ADOPTION OF A RESOLUTION ACCEPTING THE “CERTIFICATE OF THE CANVASS OF THE ELECTION RETURNS” AS PREPARED AND CERTIFIED BY THE LOS ANGELES COUNTY
         REGISTRAR- RECORDER/COUNTY CLERK FOR THE PASADENA PRIMARY MUNICIPAL ELECTION CONSOLIDATED WITH THE MARCH 5, 2024 PRESIDENTIAL PRIMARY ELECTION
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 and Section 15378 of the State CEQA Guidelines and, as such, no
         environmental document pursuant to CEQA is required for this action; and
         (2)    Adopt a resolution accepting the “Certificate of the Canvass of the Election Returns” (Exhibit A to the resolution) as prepared and certified by the Los Angeles County Registrar-Recorder/County Clerk for the
         Pasadena Primary Municipal Election, consolidated with the Presidential Primary Election held on March 5, 2024 declaring:
                 (a)      The following persons, receiving a majority of the votes cast, are elected to the following offices:

                            Victor M. Gordo     Office of Mayor of Pasadena                          4 Year Term

                            Tyron Hampton     Member of the City Council, District 1            4 Year Term

                            Rick Cole                Member of the City Council, District 2          4 Year Term

                            Gene Masuda        Member of the City Council, District 4          4 Year Term

                            Steve Madison      Member of the City Council, District 6          4 Year Term

                            Justin Jones          Member of the City Council, District 3           2 Year Term
                            (Unexpired term ending December 7, 2026)

(b) That City Charter Amendment Measures R, S, and T, receiving a majority of the votes cast, are determined to have passed and are hereby adopted by a vote of the people.

April 15, 2024, 5:30 p.m. – Tax Equity and Fiscal Responsibility Act (TEFRA) Hearing and Resolution for the California Municipal Finance Authority (CMFA) for the Benefit of the Green Hotel in Old Pasadena

April 15, 2024, 5:30 p.m. – City Manager’s Recommended Fiscal Year 2025-2029 Capital Improvement’s Program Budget

PUBLIC HEARINGS:
(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)

15.    PUBLIC HEARING: APPROVAL OF RECOMMENDED SEWER USE FEE RATE STRUCTURE AND RATE ADJUSTMENTS (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is not a project as defined in the California Environmental Quality Act (CEQA) Public Resources Code Section 21065, 21080(b)(8) and State CEQA Guidelines Sections
         15378(a) and (b)(4), and that even if it were a project, the proposed sewer use fee increases are statutorily exempt pursuant to Section 15273 (Rates, Tolls, Fares, and Charges) under State CEQA Guidelines and
         as such, is not subject to environmental review;
         (2)      Open a Public Hearing to receive public comment on the recommended adjustments to Sewer Use Fee rate structure and implement the Fiscal Year (FY) 2025 through FY 2029 rate adjustments effective
         July 1, 2024 or as soon as practicable thereafter;
         (3)      Consider all protests against the proposed Sewer Use Fee rate increase in accordance with Proposition 218;
        (4)      Following the close of the Public Hearing, approve the recommended Sewer Use Fee rate structure and rate adjustments; and
        (5)      Direct the City Attorney to prepare an amendment to the Sewer Use Charge Ordinance (Ordinance) implementing the changes to the Sewer Use Fee rate structure and rates described in the agenda report.

         ATTACHMENT A

         CORRESPONDENCE

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

         POWER POINT PRESENTATION - PRESENTED AT THE MEETING

16.    PUBLIC HEARING: APPROVAL OF RECOMMENDED REFUSE COLLECTION FEE INCREASES (Public Works Dept.)
         Recommendation: It is recommended that the City Council Continue the public hearing to April 15, 2024 at 5:30 p.m.

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

April 29, 2024 (Special joint meeting Finance Comm. and/or City Council to commence at 2:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Vice Mayor Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

April 22, 2024 (To be cancelled)

April 29, 2024 (Special joint meeting with Pasadena Unified School District)

April 15, 2024, 5:30 p.m. – Tax Equity and Fiscal Responsibility Act (TEFRA) Hearing and Resolution for the California Municipal Finance Authority (CMFA) for the Benefit of the Green Hotel in Old Pasadena

April 15, 2024, 5:30 p.m. – City Manager’s Recommended Fiscal Year 2025-2029 Capital Improvement’s Program Budget

April 15, 2024, 5:30 p.m. – Continued Public Hearing: Approval of Recommended Refuse Collection Fee Increases

May 20, 2024, 5:30 p.m. – Approval of the Annual Action Plan (2024-2025) and Related Funding Applications for the Community Development Block Grant, Home Investment Partnership Act, and Emergency Solutions Grant Programs

March 11, 2024	City Council
March 11, 2024	Successor Agency to the Pasadena Community Development Commission
March 18, 2024	City Council Special Meeting

Claim No.	Claimant	Claim Amount
2024-0223	Louise Claps	$ 2,000.00
2024-0224	Jaime Ramos	1,000.00
2024-0225	Sossi Perrigo	25,000.00+
2024-0226	Carmen Rodriguez	25,000.00+
2024-0227	Nuvia Urrutia	25,000.00+
2024-0228	Christina L. Garcia	5,548.30
2024-0229	W.S.	25,000.00+
2024-0230	Jesse Viray	150.00
2024-0231	Alex Cameron	25,000.00+
2024-0232	Daniel Lee	25,000.00+
2024-0233	Geico	11,383.00
2024-0234	Interinsurance Exchange of the Automobile Club	Not stated
2024-0235	Rogerson Aircraft Corporation	25,000.00+
2024-0236	Soraya Radsan	331.53