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TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ASSISTIVE LISTENING DEVICES ARE AVAILABLE AT ALL PASADENA CITY COUNCIL MEETINGS.  
ASSISTIVE LISTENING HEADPHONES AND NECK LOOPS CAN BE CHECKED OUT AT THE DESK OF THE SERGEANT-AT-ARMS, LOCATED INSIDE THE CITY COUNCIL CHAMBERS. 

          LANGUAGE TRANSLATION SERVICES ARE AVAILABLE FOR THIS MEETING BY CALLING
(626) 744-4124 AT LEAST 24 HOURS IN ADVANCE. 

       HABRÁ SERVICIO  DE INTERPRETACIÓN DISPONIBLE PARA ÉSTAS JUNTAS LLAMANDO AL
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SPECIAL CITY COUNCIL CLOSED SESSION MEETING FOR JANUARY 9, 2023 TO BEGIN AT 4:00 P.M.  

REGULAR CITY COUNCIL MEETING FOR JANUARY 9, 2023
DINNER RECESS 4:30 P.M.
OPEN SESSION 5:30 P.M.

City Council Meeting Policy:
City Council Meeting Policy - Please Read

In order to facilitate public participation at meetings the City will accept public comment in the following manner:

1.  Prior or during the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage: 

www.cityofpasadena.net/city-clerk/public-comment 

or submit a public speaker card to the Sergeant-at-Arms in the Council Chambers.

If a public comment speaker wishes to speak on more than one agenda item, please indicate so on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City Council meeting policy).  Public comments are limited to 3 minutes each, and the Mayor and City Council may limit this time if reasonable under the circumstances.

2.  Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. Help line will open 30 minutes prior to the posted start time of the meeting.

3.   Members of the public may submit written correspondence of any length prior to the start of the meeting, at the following email address:  

correspondence@cityofpasadena.net

 Written correspondence will be forwarded to the City Council prior to the start of the meeting, posted online, and made part of the legislative record for the item.

        
____________________________________________________________________________________________________________________________________________________                                                                              

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 9, 2023
Dinner Recess: 4:30 P.M.
Public Meeting: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Location:
The Ritz-Carlton
Business Center
1 Ritz Carlton Drive
Kapalua, HI 96761

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA (CLOSED SESSION ITEM A)

        CORRESPONDENCE

City Manager/Executive Director 

1.      CONTRACT AWARD TO CENTRALSQUARE TECHNOLOGIES LLC DBA SUPERION LLC FOR INTRUSION FALSE ALARM PERMITTING AND COLLECTION MANAGEMENT SERVICES (Finance Dept.)   
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(3), and 15378(b)(5) of the State CEQA Guidelines, and
         as such, no environmental document pursuant to CEQA is required for the action;
         (2)      Authorize the City Manager to enter into a five-year contract with CentralSquare Technologies LLC DBA Superion LLC for management services of intrusion alarm permitting and false alarm penalties, with a service fee of 15    
         percent of net collections.  Competitive bidding is not required pursuant to City Charter section 1002(F) (contracts for professional or unique services); and
         (3)      To the extent this action could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to P.M.C. Section 4.08.049
         (B), contracts for which the City’s best interests are served.

          TPA        

2.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ABCO DEVELOPMENT CORPORATION TO PROVIDE A DECONTAMINATION SHOWER TRAILER FOR AN AMOUNT NOT-TO-EXCEED $95,080 (Fire
         Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule); and
         (2)      i) Accept the bid dated May 2, 2022, submitted by ABCO Development Corporation in response to specifications for a four-unit shower trailer; ii) reject all other bids received; and iii) authorize the City Manager to enter into a
         purchase order for an amount not-to-exceed $95,080.

        

          TPA

3.      CONTRACT AWARD TO BC DESIGN HAUS FOR THE DESIGN AND IMPLEMENTATION OF A CITYWIDE TRAFFIC SAFETY MEDIA AND OUTREACH CAMPAIGN FOR A TOTAL NOT-TO-EXCEED $182,700
         (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) the General Rule that CEQA only applies to projects that may have
         an effect on the environment; and
          (2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with BC Design Haus, for a Citywide Traffic Safety Media
         and Outreach Campaign in an amount not-to-exceed $182,700 which includes the base contract amount of $147,700 and a contingency of $35,000 to provide for any necessary direct costs and/or change orders. Competitive price
         bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.

        

         ATTACHMENT A

         ATTACHMENT B (TPA)

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH AMERICAN POWER SYSTEMS LLC FOR THE REMOVAL AND REPLACEMENT OF DC POWER EQUIPMENT AT THREE PUBLIC SAFETY RADIO
         COMMUNICATIONS SITES FOR AN AMOUNT NOT-TO-EXCEED $360,175 (Information Technology Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “common sense” provision that CEQA only applies to projects that
         may have an effect on the environment; and
         (2)      Accept the bid dated October 31,2022 submitted by American Power Systems LLC in response to specifications for removal and replacement of DC power batteries and associated equipment; reject all other bids received;
         and authorize the City Manager to enter into a contract not-to-exceed of $360,175, which includes the base contract amount of $327,431 and a ten-percent contingency to provide for any necessary change orders.

5.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ELECNOR BELCO ELECTRIC INC., FOR FIBER OPTIC SPLICING, TESTING, AND EMERGENCY TROUBLESHOOTING FOR THE CITY’S FIBER OPTIC
         NETWORK (Information Technology Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to
         projects that may have an effect on the environment; and
        (2)      Accept the bid dated July 18, 2022, submitted by Elecnor Belco Electric Inc., in response to the specifications to the Furnish and Deliver, Splicing and Testing of Fiber Optic Cable Competitive Bid, reject all other bids received,
         and authorize the City Manager to enter into a three-year contract with a total not-to-exceed amount of $498,284, which includes a base contract amount of $452,986 and a ten-percent contingency.

6.      AUTHORIZATION TO INCREASE PURCHASE ORDER WITH 72 HOUR LLC (DBA: CHEVROLET OF WATSONVILLE/NATIONAL AUTO FLEET GROUP) BY $57,476 TO AMEND THE MODEL YEAR PURCHASE OF
         FOUR ELECTRIC FORD F-150 LIGHTNING TRUCKS AND EIGHT FORD EXPLORER POLICE INTERCEPTOR HYBRID SPORT UTILITY VEHICLES FOR A REVISED NOT-TO-EXCEED TOTAL AMOUNT OF $1,292,759
         (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
         (2)      Authorize the City Manager to increase purchase order with 72 Hour LLC (72 Hour) for an additional $57,476 to amend the model year purchase of four Ford F-150 Lightning electric trucks and eight Ford Explorer Police
         Interceptor Hybrid Sport Utility Vehicles (SUVs), thereby increasing the combined purchase order not-to-exceed total amount from $1,235,283 to $1,292,759; and
         (3)       Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.

7.      REJECTION OF BIDS FOR CITYWIDE TREE AND STUMP REMOVAL SERVICES (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find the project (Contract for Citywide Tree and Stump Removal) is categorically exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Article 19, Section 15301 (Class 1), and
         that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
         (2)      Reject all bids received on August 4, 2022, in response to the Notice Inviting Bids for Citywide Tree and Stump Removal Services.

8.      CONTRACT AWARD TO SOUTH COAST EMERGENCY VEHICLE SERVICE TO FURNISH PIERCE FIRE TRUCK OEM PARTS FOR AN AMOUNT NOT-TO-EXCEED $495,000 FOR UP TO FIVE YEARS (Public Works
          Dept.)
         Recommendation: It is recommended that the City Council:
         (1)        Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on
         the environment; and
         (2)        Accept the bid dated December 2, 2022 submitted by South Coast Emergency Vehicle Service (South Coast Emergency), in response to the specifications for Pierce Certified Original Equipment Manufacturer (OEM) Parts;
         reject all other bids received; and authorize the City Manager to enter into a contract for three years in an amount not-to-exceed $297,000 (which includes a $27,000 contingency), with the option for two additional one-year extensions,
         in the annual amount of $99,000 (which includes a $9,000 contingency) at the discretion of the City Manager, for a maximum total contract length of five years and a grand total contract amount of $495,000.

9.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH CONSOLIDATED ELECTRICAL DISTRIBUTORS INC., (DBA CALIFORNIA ELECTRIC SUPPLY) TO FURNISH AND DELIVER CONCRETE STREET
         LIGHT POLES FOR AN AMOUNT NOT-TO-EXCEED $195,756 FOR THREE YEARS (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)      Accept the bid dated October 18, 2022, submitted by Consolidated Electrical Distributors Inc., in response to project specifications for Concrete Street Light Pole Restocking 2022, reject all other bids received, and authorize
         the City Manager to enter into a three-year contract not-to-exceed $195,759 (including a $17,196 contingency).

10.    CONTRACT AWARD TO ORANGE COAST PETROLEUM EQUIPMENT INCORPORATED TO FURNISH AND DELIVER ABOVEGROUND STORAGE TANK REPLACEMENT AND CONSTRUCTION OF CONCRETE
         FOUNDATION FOR AN AMOUNT NOT-TO-EXCEED $339,492 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
         and
         (2)      Accept the bid dated November 7, 2022, submitted by Orange Coast Petroleum Equipment Incorporated (OCPE) in response to specifications to furnish and deliver aboveground storage tank replacement and construction of
         concrete foundation; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $339,492, which includes the base contract amount of $295,210 and a contingency of $44,282 to provide for any
         necessary change orders.

11.    AUTHORIZATION TO AMEND CONTRACT NO. 32054 WITH FIRST TRANSIT INC., FOR PASADENA FIXED ROUTE AND DIAL-A-RIDE TRANSIT SERVICES (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
         (2)      Authorize the City Manager to amend Contract No. 32054, without competitive bidding pursuant to City Chart Section 1002(F), contracts for professional or unique services, with First Transit Inc., to increase the five-year contract
         amount by $4,901,437, thereby increasing the total not-to-exceed amount from $41,068,924 to $45,970,361, which includes the base contract amount of $45,068,981 and a contingency of $901,380 (2%); and
         (3)      To the extent this transaction could be considered a separate procurement grant the proposed contract amendment an exemption from the Competitive Selection process pursuant to the Pasadena Municipal Code Section
         4.08.049(B), contracts for which the City’s best interests are served.

        

         ATTACHMENT A

         ATTACHMENT B

12.    AUTHORIZATION TO ENTER INTO AGREEMENTS FOR NURSING SUPPORT SERVICES WITH HEALTHCARE STAFFING PROFESSIONALS INC., AND MAXIM HEALTHCARE STAFFING INC., FOR A TOTAL
         AMOUNT NOT-TO-EXCEED $2,000,000 (Public Health Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
         (2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as defined by Section 4.08.047 of the Pasadena Municipal Code, with Healthcare Staffing Professionals Inc., for nursing support
         services in an amount not-to-exceed $900,000 for a three-year term with two additional one-year terms for $300,000 per year subject to approval by the City Manager for a total not-to-exceed amount of $1,500,000. Competitive
         Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services; and
         (3)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as defined by Section 4.08.047 of the Pasadena Municipal Code, with Maxim Healthcare Staffing Inc., for backup nursing
         support services in an amount not-to-exceed $300,000 for a three-year term with two optional one-year terms for $100,000 per year subject to approval by the City Manager for a total not-to-exceed amount of $500,000. Competitive
         Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

13.    APPROVAL OF AMENDED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIREFIGHTERS’ ASSOCIATION FOR THE TERM OF JANUARY 1, 2023 - DECEMBER
         31, 2026 (Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) (Common Sense Exemption); and
         (2)      Approve an Amended Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Firefighters’ Association (PFFA), for the term of January 1, 2023, through December 31, 2026.

        

         ATTACHMENT 1  (MOU)

14.    APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIREFIGHTERS’ MANAGEMENT ASSOCIATION FOR THE TERM OF JANUARY 1, 2023 -
         DECEMBER 31, 2026 (Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) (Common Sense Exemption); and
         (2)      Approve an Amended Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Firefighters’ Management Association (PFMA), for the term of January 1, 2023, through December 31,
         2026.

        

         ATTACHMENT 1 (MOU)

City Council 

15.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

RESIGNATION OF MONIQUE PREYER FROM THE NORTHWEST COMMISSION (District 2 Nomination) 

RESIGNATION OF JENNIFER HIGGINBOTHAM FROM THE RECREATION AND PARKS COMMISSION (At Large/District 7 Nomination) 

APPOINTMENT OF JILL THOMPSON TO THE COMMISSION ON THE STATUS OF WOMEN (District 3 Nomination) 

APPOINTMENT OF UZOAMAKA RENEE OGBODO TO THE NORTHWEST COMMISSION (District 7 Nomination) 

City Attorney 

City Clerk/Secretary 

16a. APPROVAL OF MINUTES 

 16b.  RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

16c.  PUBLIC HEARINGS SET

 January 23, 2023, 5:00 p.m. - Planned Development #40 – 444 North Fair Oaks Avenue and 425 North Raymond Avenue  

 January 23, 2023, 5:00 p.m. – Amendment to Fuller Theological Seminary Master Plan and Development Agreement No. 19378 – 270-282 North Los Robles Avenue

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 City Manager

 17.    710 PLANNING WORKING GROUP/TASK FORCE
          Recommendation: It is recommended that the City Council:
          (1)      Find that the action proposed in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA") pursuant to CEQA Section 21065 and State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3),
          and 15378 of the State CEQA Guidelines; and
          (2)      Provide direction to staff regarding the creation of a 710 Working Group.

        

         ATTACHMENT A

         ATTACHMENT B

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE

City Council 

City Attorney 

 First Reading:   

18.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY TITLE 17 (ZONING CODE), CHAPTER 17.20, SECTION 17.20.020 OF THE
         PASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE AREAS GENERALLY LOCATED ON THE WEST SIDE OF SOUTH ARROYO PARKWAY SOUTH OF EAST BELLEVUE DRIVE AND NORTH
         OF EAST CALIFORNIA BOULEVARD THAT COMPRISE THE AFFINITY PLANNED DEVELOPMENT, AND AMENDING THE ZONING CODE TO CREATE PD-39 – AFFINITY PLANNED DEVELOPMENT”

       

        ORDINANCE

Second Reading: None 

19.    INFORMATIONAL UPDATE ON THE PASADENA RENTAL HOUSING BOARD (PRHB) APPLICATION PROCESS, DRAFT RULES OF APPOINTMENT, AND RELATED MATTERS (City Clerk)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed actions in the agenda report are exempt from review pursuant to the California Environmental Quality Act (“CEQA”) in accordance with State CEQA Guidelines § 15061(b)(3) (General Rule); and
         (2)      Receive and file the proposed rules and informational update regarding the PRHB application process, as presented in the agenda report.

        

         ATTACHMENT A

         ATTACHMENT B

         ATTACHMENT C

         ATTACHMENT D

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE

SCHEDULED

COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

 January 17, 2023

February 21, 2023

March 21, 2023
 

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

 January 9, 2023 (to be cancelled)

January 23, 2023 (special meeting to commence at 3:00 p.m.)

February 13, 2023 (to be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Fair Oaks Conference Room S039)

January 24, 2023

February 28, 2023

March 28, 2023

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

 January 10, 2023 (to be cancelled)

January 17, 2023 (special meeting to commence at 4:00 p.m.)

January 24, 2023

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

January 18, 2023

February 15, 2023

March 15, 2023

FUTURE COUNCIL MEETING DATES

January 16, 2023 (To be cancelled) 

January 23, 2023 

January 30, 2023 

February 6, 2023 

February 13, 2023 (To be cancelled)  

February 20, 2023 (To be cancelled) 

February 27, 2023 

March 6, 2023 

March 13, 2023 

March 20, 2023 (Special Joint Meeting with PUSD) 

March 27, 2023  

March 29, 2023 (Special Joint Meeting with Supervisor Barger)  

April 3, 2023

April 10, 2023 (To be cancelled)  

April 17, 2023 

April 24, 2023 

May 1, 2023 

May 8, 2023 

FUTURE PUBLIC HEARINGS:   

January 23, 2023, 5:00 p.m. - Planned Development #40 – 444 North Fair Oaks Avenue and 425 North Raymond Avenue  

January 23, 2023, 5:00 p.m. – Amendment to Fuller Theological Seminary Master Plan and Development Agreement No. 19378 – 270-282 North Los Robles Avenue

COMMISSION VACANCIES