AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 14, 2021

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 1:30 p.m. (notice separately) to discuss the
Fiscal Year 2022 Recommended
Operating Budget         

Public Meeting: 4:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 

City Manager/Executive Director

1.      QUARTERLY CLEAN-UP REPORT – FISCAL YEAR 2021 OPERATING BUDGET
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2021 Adopted Operating Budget as detailed in the agenda report by a net amount of $1,561,751.

         1245k

ATTACHMENT A  110k

2.      AUTHORIZATION TO ENTER INTO ANNUAL SOFTWARE MAINTENANCE AND SUPPORT CONTRACTS WITH INTELLITIME SYSTEMS CORPORATIONS FOR THE CITY’S VIRTUAL TIMECARD INTERFACE (VTI) SYSTEM
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Intellitime Systems Corporation for software maintenance and support for the City’s Virtual Timecard Interface (VTI) system in an amount not-to-exceed $91,250 for the twelve month period beginning July 1,2021;
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served; and(4)      Authorize the City Manager to execute future annual maintenance and support contracts, including an amount for any as-needed services, for as long as the City utilizes the VTI system.

          1028k

  TAP 60k

3.      CONTRACT AWARD TO MCCAIN, INC., FOR TRAFFIC SIGNAL SAFETY ENHANCEMENTS PROJECT
Recommendation: It is recommended that the City Council:
(1)      Find this action exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Accept the bid dated April 20, 2021, submitted by McCain, Inc., in response to the specifications for the Traffic Signal Safety Enhancements Project; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $204,000 which includes the base contract amount of $184,576 and a contingency of $19,424 to provide for any necessary change orders.

         1057k

TPA 70k

4.      ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE CERTIFICATES AND ASSURANCES AND AUTHORIZED AGENT FORMS REQUIRED TO SUBMIT A LOW CARBON TRANSIT OPERATIONS PROGRAM GRANT TO CALTRANS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section15061(b)(3) (General Rule); and
(2)      Adopt a resolution authorizing the City Manager to execute the Certifications and Assurances and Authorized Agent Forms required to submit a Low Carbon Transit Operations Program grant application to the California Department of Transportation.

845

RESOLUTION  ATTACHMENT A 450k

         ATTACHMENT B 974k

5.      AMENDMENTS TO FISCAL YEAR 2021 CAPITAL IMPROVEMENT PROGRAM BUDGET AND ADOPT ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1) PROJECT LIST FOR FISCAL YEAR 2022
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;
(2)      Amend the Fiscal Year (FY) 2021 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report;
(3)      Authorize the City Manager to execute all agreements associated with the receipt of Highway Safety Improvement Program (HSIP) Cycle 10 Funds administered through the Caltrans Division of Local Assistance, including any Program Supplement Agreements to Master Agreement between the City of Pasadena and the State of California; and
(4)  Adopt by resolution the Road Repair and Accountability Act (SB1) project list.

         3078k

          ATTACHMENT A 678k

          RESOLUTION  374k

6.      CONTRACT AWARD TO LDV, INC., FOR THE PURCHASE OF A MOBILE OPERATIONS CENTER VEHICLE FOR AN AMOUNT NOT-TO-EXCEED $1,800,000
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the Common Sense Exemption that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated October 26, 2020, submitted by LDV, Inc., in response to specifications for the procurement of a mobile operations center vehicle; reject all other bids received; and authorize the City Manager to enter into a contract with LDV, Inc., in an amount not-to-exceed $1,800,000.

         1456k

          SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          CORRESPONDENCE 923k

7.      AMERICAN RESCUE PLAN ACT INITIAL FUNDING APPROPRIATION
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to
         projects that may have an effect on the environment;
         (2)      Amend the Fiscal Year (FY) 2021 and 2022 Adopted Operating Budgets as detailed in the background section of the agenda report by a net amount of $4,048,000; and
         (3)      Amend the FY 2022 Capital Improvement Program Budget to add the Public Health Building Improvement (No. 71920) project as detailed in the agenda report and appropriate $250,000
         upon the Planning Commission’s concurrence that this project is consistent with the General Plan; and
         (4)       Recognize revenue in the amount of $26,312,988 in FY 2021 for the initial tranche of American Rescue Plan Act funding and obligate the full $52,625,975 allocation for Public Health
         response and revenue reduction offset as allowed in the Treasury Interim Guidance document.

        2343k
       
         ATTACHMENT A 2679k

         ATTACHMENT B 345k

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          509K

         CORRESPONDENCE 1138k

         POWER POINT PRESENTATION - PRESENTED AT MEETING 

8.      ADOPTION OF THE WATER AND POWER DEPARTMENT’S UTILITY PHYSICAL SECURITY PLAN
Recommendation: It is recommended that the City Council:
(1)       Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
(2)      Adopt the Water and Power Department’s (“PWP”) Utility Security Plan (“Plan”) in compliance with California Public Utilities Commission (“CPUC”) Decision D.19-01-018.

1349k

ATTACHMENT A 14683k

9.      CONTRACT AWARD TO CREATIVE HOME/DBA: CHI CONSTRUCTION FOR INSTALLATION OF DUCTILE IRON WATER MAINS IN ARROYO PARKWAY
Recommendation: It is recommended that the City Council:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated May 17, 2021, submitted by Creative Home/DBA: CHI Construction in response to Specifications WD-21-03 for installation of ductile iron water mains in Arroyo Parkway; reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $2,798,516 which includes the base contract amount of $2,433,492 and a contingency of $365,024 to provide for any necessary change orders. The duration of the contract is for 200 days plus any time earned due to change orders. 

1363k

ATTACHMENT A 307k

10.    RENEWAL OF GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES
Recommendation: It is recommended that the City Council:
(1)      Find that General Services Agreement is exempt from the California Environmental Quality Act (CEQA), pursuant to Public Resources Code Section 21080 and State CEQA Guidelines Section 15061(b)(3);
(2)      Adopt a resolution approving renewal of the General Services Agreement with the County of Los Angeles;
(3)      Authorize the City Manager to enter into a five-year renewal on behalf of the City, and to request various functions or services from the County of Los Angeles as needed and in accordance with applicable City ordinances and policies. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities; and
(4)      Authorize the City Manager or his designee to request from time to time, various functions and services from the County of Los Angeles, in accordance with applicable City ordinances and policies. 

817k

RESOLUTION 395k

11.    CONTRACT AWARD TO TORO ENTERPRISES, INC., FOR ANNUAL CITYWIDE STREET RESURFACING AND ADA IMPROVEMENT PROGRAM – FY 2021 PROJECT FOR AN AMOUNT NOT-TO-EXCEED $4,825,000
Recommendation: It is recommended that the City Council:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated May 24, 2021, submitted by Toro Enterprises, Inc., in response to the plans and specifications for the Annual Citywide Street Resurfacing and ADA Improvement Program – Fiscal Year (FY) 2021, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $4,825,000 which includes $4,498,494 for the base bid plus all additive alternates and $326,506 as contingency to provide for any necessary change orders. 

1341k

ATTACHMENT A 476k

12.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH PRUDENTIAL OVERALL SUPPLY TO PROVIDE CITYWIDE UNIFORM RENTAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $1,403,006
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and as such, no environmental document pursuant to CEQA is required; and
(2)      Accept the bid dated April 27, 2021, submitted by Prudential Overall Supply in response to specifications for Citywide Uniform Rental Services; and authorize the City Manager to enter into a contract not-to-exceed $1,403,006 for six years, which includes the base contract amount of $1,275,460 and a contingency of $127,546 to provide for any necessary change orders. 

937k

13.    AUTHORIZATION OF PAYMENT TO SOUTHERN CALIFORNIA EDISON FOR A 2016 EMERGENCY REPLACEMENT OF THREE CURRENT TRANSFORMERS ON TRANSFORMER BANK NO. 2 AT THE T.M. GOODRICH RECEIVING STATION FOR AN AMOUNT NOT-TO-EXCEED $251,302 PURSUANT TO INTERCONNECTION AGREEMENT NO. 20,398
Recommendation: It is recommended that the City Council:
(1)      Find that the authorization request is exempt from the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines Section 15061(b)(3), the common sense exemption (formerly the General Rule) that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize a payment to Southern California Edison (“SCE”) for an amount not-to-exceed $251,302 for the emergency replacement of three Current Transformers (“CTs”) on Transformer Bank No. 2 at the T.M. Goodrich Receiving Station (“TMG”) pursuant to Section 4.11 of the Interconnection Agreement No. 20,398 (“Agreement”) between SCE and the City of Pasadena; and
(3)      Find that the proposed authorization is exempt from competitive bidding pursuant to City Charter Section 1002(C), and Pasadena Municipal Code (PMC) Section 4.08.049(A)(6) contracts for labor, material, supplies, or services for actual emergency work.

1091k

City Council 

14.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS

                  SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

                  CORRESPONDENCE 628k

REAPPOINTMENT OF KEVORK KEUSHKERIAN TO THE HUMAN RELATIONS COMMISSION EFFECTIVE JULY 1, 2021 (District 4 Nomination) 

REAPPOINTMENT OF JONATHAN LEVY TO THE ENVIRONMENTAL ADVISORY COMMISSION EFFECTIVE JULY 1, 2021 (District 7 Nomination) 

City Attorney 

City Clerk/Secretary 

15.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,728	Interinsurance Exchange of the Automobile Club	$                 819.47
Claim No. 13,729	Badalyan Law Firm, APC, representing Volga Mehrabian	25,000.00+
Claim No. 13,730	21st Century Insurance Company as subrogee for Loraine Mason	4,519.66

16.    PUBLIC HEARING SET        

                  August 2, 2021, 4:30 p.m. – Consideration of a Time Extension - Conditional Use Permit No. 6279 for Rehabilitation of Historic YWCA Building & Construction of a Two-to-Six-Story, 91,000-Square-Foot Building for use as a Hotel at 78 North Marengo Avenue 

17.    PUBLIC HEARING: ZONING CODE AMENDMENT TO PARKING REQUIREMENTS FOR ADDITIONS TO SINGLE-FAMILY RESIDENCES
Recommendation: It is recommended that the City Council:
(1)      Find that the Zoning Code Amendments are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15305 (Class 5 – Minor Alterations to Land Use Limitations) and that there are no features that distinguish this project from others in the exempt class, there are no unusual circumstances, and none of the exceptions to the exemptions apply;
(2)      Adopt the Findings of Consistency with the General Plan (Attachment A of the agenda report); and
(3)      Approve the amendment and direct the City Attorney to prepare an ordinance amending Section 17.46.020 of Title 17 (Zoning Code) of the Pasadena Municipal Code to exempt additions of any size to existing single-family residences from the two-car covered parking requirement, except for residences located within an HD Overlay Zone (Attachment B of the agenda report).



ATTACHMENT A 209k

ATTACHMENT B 351k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 106k

POWER POINT PRESENTATION - PRESENTED AT MEETING

18.    CONTINUED PUBLIC HEARING:  CITY MANAGER’S RECOMMENDED FISCAL YEAR 2022 OPERATING BUDGET
Recommendation: It is recommended that the City Council:
(1)      Open the public hearing for the Fiscal Year (FY) 2022 Recommended Operating Budget; and
(2)      Continue the public hearing to each subsequent regular meeting of the City Council at 4:30 p.m. until June 21, 2021, or such other date as the City Council may determine, at which time the City Council will be asked to close the public hearing and adopt the FY 2022 Recommended Operating Budget. 

2542k

ATTACHMENT A 112k

ATTACHMENT B 1943k

ATTACHMENT C 50k

CORRESPONDENCE 235k

CORRESPONDENCE FROM MAY 24 2021 2063k

CORRESPONDENCE FROM JUNE 7 2021 2284k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1107k

2022 Recommended Operating Budget

POWER POINT PRESENTATION - PRESENTED AT MEETING

POWER POINT PRESENTATION - PRESENTED AT MEETING

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee

Public Safety Committee 

 City Manager 

City Council 

First Reading:  None

Second Reading:  None