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__________________________________________________________________________________________________________________________
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CITYCLERK@CITYOFPASADENA.NET
SPECIAL MEETING
AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 1, 2020
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 2:00 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED
SPECIAL ITEM
A. ORAL REPORT FROM THE
PASADENA UNIFIED SCHOOL DISTRICT ON THE USAGE OF MEASURE J FUNDS
Recommendation:
This report is intended to provide
information to the City Council; no action is required.
CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion.)
City Manager/Executive Director
1.
CONFIRM THE RECOMMENDATION FOR A PURCHASE ORDER AUTHORIZATION WITH TYMCO,
INC., FOR A TOTAL OF $735,897 TO REFLECT CORRECT BUSINESS AND TOTAL COST
Recommendation: It is recommended that the City Council:
(1)
Find that
this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that
CEQA only applies to projects that may have an effect on the environment;
(2)
Confirm the Authorization of a purchase order with
TYMCO, Inc., for the purchase of two fully outfitted street sweepers, in an
amount not-to-exceed $735,897. Competitive bidding is not required pursuant to
City Charter Section 1002(H), contracts with other governmental entities or
their contractors; and
(3)
Grant the proposed purchase order an exemption from
the Competitive Selection process pursuant to Pasadena Municipal Code Section
4.08.049(B), contracts for which the City’s best interests are served.
806k
TPA 67k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
PUBLIC COMMENT
2.
CONTRACT AWARD TO INTERIOR DEMOLITION, INC., FOR DEMOLITION OF FORMER BANNER
BANK BUILDING LOCATED AT 717 EAST UNION STREET FOR AN AMOUNT NOT-TO-EXCEED
$100,000
Recommendation:
It is
recommended that the City Council:
(1)
Find the
contract proposed in the agenda report to be categorically exempt under the
California Environmental Quality Act (CEQA) Guidelines in accordance with Title
14, Chapter 3, Article 19, Section 15332, Class 32 – In-Fill Development
Projects and that there are no features that distinguish this project from
others in the exempt class, and therefore, there are no unusual circumstances;
and(2)
Accept the bid dated May 12, 2020, submitted by
Interior Demolition, Inc., in response to the project plans and specifications
for the Demolition of the Former Banner Bank, reject all other bids, and
authorize the City Manager to enter into contract for an amount not-to-exceed
$100,000, which includes the base contract amount of $88,168, and a contingency
of $11,832 to provide for any necessary change orders.
1813k
3.
APPROVAL OF FINAL TRACT MAP NO. 082691 FOR CREATION OF NINE AIR PARCELS FOR
RESIDENTIAL CONDOMINIUM PURPOSES AT 1655 NORTH FAIR OAKS AVENUE
Recommendation: It is recommended that the City Council:
(1)
Adopt a
resolution to approve Final Tract Map No. 082691 for the creation of nine air
parcels for residential condominium purposes; and
(2)
Authorize the City Clerk to execute the Certificate on
the map showing the City’s approval of said map.
Recommendation of the Hearing Officer:
The subject tentative
map was approved on October 2, 2019 by the Subdivision Hearing Officer, to be
recorded within three years
RESOLUTION 759k
ATTACHMENT A 463k
ATTACHMENT B 83k
4.
APPROVAL OF FINAL TRACT MAP NO. 082690 FOR CREATION OF SEVEN AIR PARCELS
FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 1665 NORTH FAIR OAKS AVENUE
Recommendation: It is recommended that the City Council:
(1)
Adopt a
resolution to approve Final Tract Map No. 082690 for the creation of seven air
parcels for residential condominium purposes; and
(2)
Authorize
the City Clerk to execute the Certificate on the map showing the City’s approval
of said map.
Recommendation of the Hearing Officer:
The subject tentative
map was approved on October 2, 2019 by the Subdivision Hearing Officer, to be
recorded within three years
RESOLUTION 708k
ATTACHMENT A 415k
ATTACHMENT B 83k
5.
APPROVAL OF FINAL PARCEL MAP NO. 073535 FOR CREATION OF THREE AIR PARCELS FOR
RESIDENTIAL CONDOMINIUM PURPOSES AT 349 EAST CALIFORNIA BOULEVARD
Recommendation:
It is recommended that the City Council:
(1)
Adopt a
resolution to approve Final Parcel map No. 073535 for the creation of three air
parcels for residential condominium purposes;
(2)
Accept
the offer of dedication for public street purposes as shown on said map; and
(3)
Authorize
the City Clerk to execute the Certificate on the map showing the City’s approval
of said map.
Recommendation of the Hearing Officer:
The subject tentative
map was approved on July 17, 2017 by the City Council, to be recorded within
three years.
980k
RESOLUTION 531k
ATTACHMENT A 225k
ATTACHMENT B 160k
6.
ADOPTION OF
FISCAL YEAR 2021 RECOMMENDED GENERAL FEE
SCHEDULE
Recommendation:
It is recommended that the City Council adopt a
resolution approving the Fiscal Year (FY) 2021 General Fee Schedule.
706k
RESOLUTION 6069k
ATTACHMENT A 5763k
ATTACHMENT B 160k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT
7.
AUTHORIZATION TO ENTER INTO A CONTRACT WITH POWER SETTLEMENTS CONSULTING AND
SOFTWARE, LLC TO RENEW THE MAINTENANCE AGREEMENT AND PURCHASE ADDITIONAL MODULES
OF THE PREVIOUSLY PURCHASED AND IMPLEMENTED ENERGY TRADING, SCHEDULING AND
SETTLEMENT SOFTWARE SYSTEM
Recommendation: It is recommended that the City Council:
(1)
Find that
the contract with Power Settlements Consulting and Software, LLC (“Power
Settlements”) is not a project subject to the California Environmental Quality
Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA
Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)
Authorize
the City Manager to enter into a contract with Power Settlements for Energy
Trading and Risk Management (“ETRM”) software system currently used for trade
capture, risk management, credit control, scheduling, and settlement of power
and natural gas transactions, validate California Independent System Operator (“CAISO”)
transactions in an amount not-to-exceed $2,453,458 for an initial three-year
term plus five one-year extensions, for a maximum total contract term of eight
years; competitive bidding is not required pursuant to City Charter Section
1002(F), contracts for professional or unique services; and
(3)
Grant the
proposed Power Settlements contract an exemption from the competitive selection
process; pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for
which the City’s best interests are served.
1819k
8.
AUTHORIZATION TO ENTER INTO CONTRACTS WITH CIVILTEC ENGINEERING, INC., AND
STYLO GROUP LLP TO PROVIDE ON-CALL GENERAL ENGINEERING SERVICES FOR THE WATER
AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)
Find that
the proposed action is not a project subject to the California Environmental
Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),
15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no
environmental document pursuant to CEQA is required for the project;
(2)
Authorize
the City Manager to enter into a contract for an amount not-to-exceed $2,000,000
or four years, whichever comes first, as the result of a competitive
selection process, pursuant to Pasadena Municipal Code Section 4.08.047, with
Civiltec Engineering, Inc., (“Civiltec”) to provide on-call general engineering
services; and
(3)
Authorize
the City Manager to enter into a contract for an amount not-to-exceed $2,000,000
or four years, whichever comes first, as the result of a competitive selection
process, pursuant to Pasadena Municipal Code Section 4.08.047, with Stylo Group,
LLP (“Stylo”) to provide on-call general engineering services.
1004k
ATTACHMENT A 34k
TPA 168k
9.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH TRICADE TECHNOLOGY
SOLUTIONS LLC TO FURNISH AND DELIVER HYPER-CONVERGED SECONDARY STORAGE AND
COMPUTE EXPANSION FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)
Find that
the proposed action is not a project subject to the California Environmental
Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),
15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no
environmental document pursuant to CEQA is required; and
(2)
Accept
the bid dated March 26, 2020 submitted by Tricade Technology Solutions LLC in
response to specifications for Hyper-converged Secondary Storage and Compute
Expansion; reject all other bids received; and authorize the City Manager to
enter into a Purchase Order not-to-exceed $405,206, which includes the base
contract amount of $397,261 and a contingency of $7,945 to provide for any
necessary change orders.
1068k
10.
AUTHORIZATION TO ENTER INTO PURCHASE ORDERS WITH VET NATIONAL, INC., FFBH
MOTORS LLC, AND WARREN ANDERSON FORD IN AMOUNTS NOT-TO-EXCEED $246,555,
$110,920, AND $75,167 RESPECTIVELY, TO FURNISH AND DELIVER EQUIPMENT AND
MULTIPLE VEHICLES FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)
Find that
the proposed actions are exempt from the California Environmental Quality Act (“CEQA”)
in accordance with Section 15061(b)(3), the common sense exemption (formerly the
General Rule) that CEQA only applies to projects that may have an effect on the
environment;
(2)
Accept
the bid dated March 30, 2020 submitted by Vet National, Inc., in response to the
Specification to furnish and deliver one HP 6500 Hydrastatic Puller (“cable
puller”) for the Water and Power Department, and authorize the City Manager to
enter into a Purchase Order for an amount not-to-exceed $246,555;
3)
Accept
the bid dated March 31, 2020 submitted by FFBH Motors LLC in response to the
Specification to furnish and deliver three 2019 or newer half-ton outfitted vans
for the Water and Power Department, and authorize the City Manager to enter into
a purchase order for an amount not-to-exceed $110,920; and
(4)
Authorize
an increase to the existing purchase order with Warren Anderson Ford for an
amount not-to-exceed $75,167 for the purchase of one additional truck. The
Warren Anderson Ford purchase order originated from the bid dated May 20, 2019
in response to the Specification to furnish and deliver three 2019 or newer 1 ½
ton super cab trucks for the Water and Power Department.
1907k
11.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
WITH IMPEX TECHNOLOGIES, INC., FOR POLICE DEPARTMENT COMPUTER SERVER AND STORAGE
INFRASTRUCTURE LIFECYCLE HARDWARE REPLACEMENT IN AN AMOUNT NOT-TO- EXCEED
$374,140
Recommendation: It is
recommended that the City Council:
(1)
Find that
the proposed contract is exempt from the California Environmental Quality Act (“CEQA”)
pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)
Accept
the bid dated May 12, 2020, submitted by Impex Technologies, Inc., in response
to specifications for Police Department infrastructure Lifecycle Replacement;
reject all other bids received; and authorize the issuance of a purchase order
for an amount not-to-exceed $374,140, which includes the base contract amount of
$340,127 and a contingency of $34,013 for any necessary change orders.
1059k
12.
FINANCE COMMITTEE:
AUTHORIZATION TO ENTER INTO A CONTRACT
WITH WHITE NELSON DIEHL EVANS LLP FOR AUDIT SERVICES FOR FISCAL YEARS 2020 –
2022, WITH TWO ONE-YEAR OPTIONS
Recommendation: It is recommended that the City Council:
(1)
Find that the proposed
action is not a project subject to the California Environmental Quality Act (CEQA)
as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and
15378 of the State CEQA Guidelines and, as such, no environmental document
pursuant to CEQA is required for the project;
(2)
Authorize the City
Manager to enter into a contract, as a result of a competitive selection process
pursuant to Pasadena Municipal Code Section 4.08.047, with White Nelson Diehl
Evans LLP (WNDE) to perform the annual audits of the financial statements for
the City of Pasadena, the Successor to the Pasadena Community Development
Commission (PCDC), the Rose Bowl Operating Company (RBOC), the Pasadena Center
Operating Company (PCOC), the Pasadena Community Access Corporation (PCAC), the
City’s Air Quality Improvement fund, the City’s Housing Successor fund, the
Foothill Workforce Development Board fund, and other agreed to procedures using
an “enhanced” audit methodology in an amount of $678,260 for three years; and
(3)
Authorize the City
Manager to award two one-year extensions, Fiscal Year (FY) 2023 for an amount of
$237,470 and FY 2024 for an amount of $244,600.
1626k
ATTACHMENT 1 84k
ATTACHMENT 2 111k
13.
FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2020 ADOPTED
OPERATING BUDGET
Recommendation:
It is recommended that the City Council:
(1)
Find that the
proposed action is exempt from the California Environmental Quality Act (“CEQA”)
in accordance with Section 15061(b)(3), the General Rule that CEQA only applies
to projects that may have an effect on the environment; and
(2)
Amend the Fiscal Year
(FY) 2020 Adopted Operating Budget as detailed in the “Proposed Budget
Amendments” section of the agenda report.
654k
ATTACHMENT A 47k
14.
FINANCE COMMITTEE: AMENDMENTS
TO FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation: It is recommended that the City Council:
(1)
Find that the proposed
actions are not “projects” as defined in the California Environmental Quality
Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5)
of the State CEQA Guidelines and, as such, are not subject to environmental
review; and
(2)
Amend the Fiscal Year
2020 Capital Improvement Program Budget as detailed in Attachment A of the
agenda report.
961k
ATTACHMENT A 138k
City Council
15. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS
|
RESIGNATION OF JENNIFER VANORE FROM THE
RECREATION AND PARKS COMMISSION
(At Large Nomination/District 6) |
City Clerk/Secretary
16.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH QUADIENT, INC., FOR A
FIVE-YEAR LEASE TO FURNISH MAIL ROOM EQUIPMENT FOR A TOTAL NOT-TO-EXCEED AMOUNT
OF $223,154
Recommendation:
It is recommended that the City Council:
(1) Find that the following proposed action is exempt from the California
Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section
15061(b)(3), the General Rule that CEQA only applies to projects that may have
an effect on the environment; and
(2) Accept the bid dated April 14, 2020, submitted by Quadient, Inc., for a
five-year lease to furnish mail room equipment; reject all other bids received;
and authorize the City Manager to enter into a purchase order with Quadient,
Inc., for a five-year lease to furnish mail room equipment for a total
not-to-exceed amount of $223,154.
861k
17. APPROVAL OF MINUTES
|
April 20, 2020 |
|
|
April 20, 2020 |
Successor Agency to the Pasadena Community Development Commission |
|
April 27, 2020 |
|
|
April 27, 2020 |
Successor Agency to the Pasadena Community Development Commission |
18. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA
|
Claim No. 13,531 |
Jeffrey Aquirre |
$ Not stated |
|
Claim No. 13,532 |
Whisha Coffee Distributors |
2,965.04 |
|
Claim No. 13,533 |
Catherine Stringer and Paul Pierandozzi |
717.00 |
|
Claim No. 13,534 |
Patrick Gibbs, Ford, Walker, Haggerty & Behar, representing Alida Deboer |
Not stated |
|
Claim No. 13,535 |
Claims Resource Services (CRS) on behalf of Geico Insurance Company as subrogee for Nour Millamahamed |
2,719.65 |
PUBLIC HEARING
19.
PUBLIC HEARING: ADOPTION OF FISCAL YEAR 2021 RECOMMENDED SCHEDULE OF TAXES,
FEES, AND CHARGES
Recommendation: It is recommended that the City Council:
(1)
Find the proposed
action is exempt from the California Environmental Quality Act (“CEQA”) pursuant
to State CEQA Guidelines Section 15061(b)(3)(Common Sense Exemption);
(2)
Open the public hearing
for the Fiscal Year 2021 (FY 21) Recommended Schedule of Taxes, Fees, and
Charges; and
(3)
Close the public
hearing and formally adopt the FY 21 Recommended Schedule of Taxes, Fees, and
Charges.
838k
ATTACHMENT A 749k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT 134k
20.
CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2021
OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2021 OPERATING BUDGET
Recommendation:
It is recommended that the City Council receive
public comment and continue the public hearing to each subsequent meeting of the
City Council at 2:00 p.m. until June 15, 2020 or such other date as the City
Council may determine, and at which time the City Council will be asked to close
the public hearing and formally adopt the Fiscal Year (FY) 2021 Recommended
Operating Budget.
1481k
ATTACHMENT A 95k
ATTACHMENT B 5997k
OPERATING BUDGET RESOLUTION 348k
GENERAL FUND RESOLUTION
651k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC
COMMENT
https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/2021-Recommended-Budget.pdf?v=1590703477680
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
21.
COVID-19 UPDATE FROM CITY MANAGER
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT
A.
UPDATE ON HEALTH
ORDER
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE 285k
B.
UPDATE ON RE-OPENING
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE
PUBLIC
C OMMENT
C.
AUTHORIZATION TO
ENTER INTO A CONTRACT WITH AECOM TO PROVIDE CONSULTANT SERVICES RELATED TO
RE-OPENING ACTIVITIES
Recommendation: It is recommended that the City
Council
(1)
Find that the actions proposed are exempt from the
California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines
Section 15061(b)(3), as they will not have a potentially significant
environmental effect and, therefore, fall under the General Rule exemption;
(2)
Authorize the City Manager to enter into a contract in
an amount not-to-exceed $250,000, without Competitive Bidding pursuant to City
Charter Section 1002(F), contracts for professional or unique services, with
AECOM for consulting services related to the preparation of materials in support
of re-opening activities;
(3)
Grant the proposed contract an exemption from the
Competitive Selection Process pursuant to Pasadena Municipal Code (PMC) Section
4.08.049(B), contracts for which the City’s best interests are served; and
(4)
Appropriate $250,000 from the Unappropriated General
Fund Balance to the Planning and Community Development Department’s Fiscal Year
2020 Operating Budget.
836k
D.
CONTINUATION OF PASADENA UNIFIED SCHOOL DISTRICT WEEKEND LUNCH PROGRAM AND
APPROPRIATION OF $158,100
Recommendation:
It is recommended that the City Council:
(1)
Find that this action
is exempt under the California Environmental Quality Act (CEQA) in accordance
with Section 15061(b)(3) (Common Sense Exemption); and
(2)
Appropriate $158,100
from Unappropriated General Fund fund balance to the Parks, Recreation and
Community Services Fiscal Year 2020 Operating Budget.
2384k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT
E. ADOPTION OF A RESOLUTION RATIFYING THE
CITY MANAGER’S FIFTH SUPPLEMENT TO DECLARATION OF LOCAL EMERGENCY
SUSPENDING/MODIFYING VARIOUS REQUIREMENTS OF THE PASADENA MUNICIPAL CODE
Recommendation: It is recommended
that the City Council:
(1)
Find that the actions
proposed are exempt from the California Environmental Quality Act (“CEQA”)
pursuant to State CEQA Guidelines Section 15061(b)(3), as they will not have a
potentially significant environmental effect and, therefore, fall under the
general rule exemption; and
(2)
Adopt a resolution
ratifying the City Manager’s Fifth Supplement to the Declaration of Local
Emergency suspending/modifying various requirements of the Pasadena Municipal
Code.
617k
RESOLUTION
F. RECOMMENDATION TO RESUME PARKING
ENFORCEMENT EFFORTS
Recommendation: It is recommended that the City Council:
(1)
Find that the proposed
action is exempt from the California Environmental Quality Act (CEQA) pursuant
to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
(2)
Authorize the City
Manager to resume regular parking enforcement efforts.
1237k
22.
ADOPTION OF GUIDELINES FOR THE EMERGENCY RENTAL ASSISTANCE PROGRAM
Recommendation: It is
recommended that the City Council take the following actions:
(1)
Find that the proposed
action is exempt from the California Environmental Quality Act (“CEQA”) in
accordance with State CEQA Guidelines Section 15061(b)(3), the “general rule”
that CEQA only applies to projects that may have an effect on the environment;
(2)
Adopt the guidelines
for the Emergency Rental Assistance Program (the “Program”) as described in the
agenda report; and
(3)
Authorize the City
Manager to revise the adopted Program guidelines from time to time as may be
necessary to implement the Program.
1122k
EMERGENCY RENTAL ASSISTANCE PROGRAM GUIDELINES 1093k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING
OF AGENDA
CORRESPONDENCE
PUBLIC COMMENT
City Council
ORDINANCES
First Reading: None
Second Reading: None
INFORMATION ITEM
23.
RESULTS OF THE 2020 HOMELESS COUNT AND THE
STATE OF HOMELESSNESS IN PASADENA
Recommendation: This report is for information only; no City
Council action is required.
3243k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING
OF AGENDA
PUBLIC COMMENT
ADJOURNMENT