To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 24, 2020 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
Four Seasons Hotel - Atlanta
Business Center
75 Fourteenth Street NE
 Atlanta, GA 30309 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek   

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
Name of Case: Eve Komesar v. City of Pasadena
LASC Case No.: BC677632

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organizations: Pasadena Firefighters Association (PFFA) 

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH L.N. CURTIS & SONS TO PROVIDE FIRE HOSE FOR AN AMOUNT NOT-TO-EXCEED $125,000
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the action; and
(2)    Accept the bid dated October 25, 2019, submitted by L.N. Curtis & Sons in response to specifications for fire hose, reject all other bids received, and authorize the City Manager to enter into a five-year contract with L.N. Curtis & Sons for an amount not-to-exceed $125,000.  

897k

2.      AUTHORIZE AN INCREASE TO CONTRACT NO. 30800 WITH PUBLIC SAFETY CORPORATION BY $50,000 TO PROVIDE FALSE ALARM BILLING AND COST RECOVERY SERVICES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $124,999
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to increase Contract No. 30800 with Public Safety Corporation by $50,000, thereby increasing the total not-to-exceed amount from $74,999 to $124,999; and
(3)    To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.   

777k

TPA 1706k

3.      FIRST AMENDMENT TO THE AMENDED AND RESTATED OWNER PARTICIPATION AND FIRST AMENDMENT TO THE AGREEMENT CONTAINING COVENANTS, CONDITIONS AND RESTRICTIONS AFFECTING REAL PROPERTY BETWEEN ABILITYFIRST AND THE CITY OF PASADENA
Recommendation: It is recommended that the City Council:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Approve the First Amendment to Amended and Restated Owner Participation Agreement and the First Amendment to Agreement Containing Covenants, Conditions and Restrictions Affecting Real Property with AbilityFirst and authorize and direct the City Manager to execute said documents. 

2305k

TPA 299k

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH WILLIAM HOWARD ROMESBURG DBA CIT COM TO PROVIDE PROFESSIONAL CONSULTING SERVICES FOR REPLACEMENT OF THE POLICE COMPUTER AIDED DISPATCH (CAD) AND RECORDS MANAGEMENT SYSTEM (RMS)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section15061(b)(3); and
(2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with William Howard Romesburg DBA CIT COM for professional consulting services associated with the replacement of Police CAD RMS for an amount not-to-exceed $200,967, which includes a ten percent contingency.  

4124k

ATTACHMENT A 1134k

TPA 1294k

5.      APPROVAL OF FINAL TRACT MAP NO. 082248 FOR CREATION OF 16 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 388 SOUTH LOS ROBLES AVENUE
Recommendation: It is recommended that the City Council:
(1)      Adopt a resolution to approve Final Tract Map No. 082248 for the creation of 16 air parcels for residential condominium purposes; and
(2)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject tentative map was approved on October 3, 2018 by the Subdivision Hearing Officer, to be recorded within three years. 

2665k

RESOLUTION 1303k

ATTACHMENT A 4660k

ATTACHMENT B 950k

6.      APPROVAL OF THE SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH ARLINGTON GARDEN IN PASADENA
Recommendation: It is recommended that the City Council:
(1)      Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Article 19, Class 1, Section 15301, Existing Facilities, Subsection (h), which exempts maintenance of existing landscaping; and
(2)      Authorize the City Manager to amend the Memorandum of Understanding (MOU) between the City of Pasadena and Arlington Garden in Pasadena to extend the term from December 14, 2019 to the date of expiration of the California Department of Transportation Lease for the property located at 275 Arlington Drive, including any subsequent renewals thereof, and beginning in Fiscal Year (FY) 2021 to increase the annual maintenance payment to an amount not-to-exceed $50,000, subject to annual Consumer Price Index. 

2350k

7.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH SIRIUS COMPUTER SOLUTIONS, INC., TO FURNISH, DELIVER AND CONFIGURE IBM HARDWARE FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2)      Accept the bid dated December 23, 2019, submitted by Sirius Computer Solutions, Inc., in response to specifications for Midrange Computer System, reject all other bids received, and authorize the City Manager, or his designee, to enter into a purchase order not-to-exceed $133,177, which includes the base contract amount of $127,057 and a contingency of $6,120 to provide for any necessary change orders for professional services. 

2822k

8.      AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACTS WITH INLAND WATER WORKS SUPPLY COMPANY AND WESTERN WATER WORKS SUPPLY COMPANY TO FURNISH AND DELIVER WATER METERS FOR AN AMOUNT NOT-TO-EXCEED $978,491 AND $138,498 PER YEAR, RESPECTIVELY
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not considered a “project” per Section 21065 of the California Environmental Quality Act (“CEQA”) and is therefore not subject to CEQA review pursuant to Sections 15060(c)(2), 15060(c)(3), and 15378 of the CEQA Guidelines, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Accept the bid dated December 31, 2019, submitted by Inland Water Works Supply Company in response to Specification WD-19-20, to furnish and deliver water meters for the Water and Power Department (“PWP”), and authorize the issuance of a purchase order with Inland Water Works Supply Company for an amount not-to-exceed $1,956,982 for two years, with an option for two additional one-year terms of $978,491 each at the approval of the City Manager; and
(3)      Accept the bid dated December 31, 2019, submitted by Western Water Works Supply Company in response to Specification WD-19-20, to furnish and deliver water meters for PWP, and authorize the issuance of a purchase order with Western Water Works Supply Company for an amount not-to-exceed $276,996 for two years, with an option for two additional one-year terms of $138,498 each at the approval of the City Manager. 

4030k

9.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH PARKIA INC., FOR 4KV TO 17KV CONVERSION OF EAGLE ROCK-1 CIRCUIT FOR AN AMOUNT NOT-TO-EXCEED $725,448
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15302 (Class 2 – Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated November 26, 2019, submitted by Parkia, Inc., in response to specifications for the 4KV to 17KV conversion of the Eagle Rock-1 (“ER-1”) circuit; and authorize the City Manager, or his designee, to enter into a contract in an amount not-to-exceed $725,448, which includes a base contract amount of $659,498 and a 10% contingency of $65,950 to provide for any necessary change orders. 

3084k

10.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH COOPER COMPLIANCE CORPORATION FOR NORTH AMERICAN ELECTRIC RELIABILITY CORPORATION COMPLIANCE SERVICES FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $288,000
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
(2)      Authorize the City Manager, or his designee, to enter into contract with Cooper Compliance Corporation (“Cooper Compliance”) for an amount not-to-exceed $288,000, or five years, whichever occurs first, for the North American Electric Reliability Corporation (“NERC”) compliance consulting services. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

3461k

TPA 1308k

11.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH UNION STATION HOMELESS SERVICES TO PROVIDE THE PASADENA HOMELESS OUTREACH PSYCHIATRIC EVALUATION (HOPE) TEAM  WITH A STREET OUTREACH AND SERVICES LIAISON IN THE TOTAL AMOUNT OF $240,000
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have a significant effect on the environment; and
(2)      Authorize the City Manager to enter into a contract as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Union Station Homeless Services to provide street outreach services with the Police Department’s HOPE Team to people experiencing homelessness in Pasadena in an amount not-to-exceed $80,000 for one year with the option of two one-year extensions in the annual amount of $80,000, at the discretion of the City Manager, for a maximum total contract length of three years and a total contract amount of $240,000. 

3539k

TPA 1699k

12.    AMEND CONTRACT NO. 30885 WITH DAVID PAUL ROSEN & ASSOCIATES TO PROVIDE ADDITIONAL FINANCIAL CONSULTANT SERVICES FOR THE CONCORD SENIOR HOUSING PROJECT AND INCREASE THE NOT-TO-EXCEED CONTRACT AMOUNT FROM 90,000 TO $102,000
Recommendation: It is recommended that the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect and, therefore, falls under the “General Rule” exemption; and
(2)      Authorize the City Manager to amend Contract No. 30855 with David Paul Rosen & Associates by increasing the not-to-exceed amount by $12,000 to provide additional financial consultant services in connection with the Concord senior housing project. This amendment increases the contract value from $90,000 to $102,000. 

2066k

TPA 1295k

13.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2020 ADOPTED OPERATING BUDGET
Recommendation:  It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2020 Adopted Operating Budget as detailed in the “Proposed Budget Amendments” section of the agenda report by a net amount of $2,517,276. 

3849k

ATTACHMENT 1362k

14.    FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH BIRDI & ASSOCIATES, INC., FOR THE PURCHASE AND INSTALLATION OF A JAIL ACCESS CONTROL AND MONITORING SYSTEM, JAIL LOCKS, AND CELL CHECK SOLUTION AT THE POLICE JAIL FACILITY
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Birdi & Associates, Inc., for the purchase and installation of a Jail Access Control and Monitoring System, Jail Locks, and Cell Check Solution at the Police Jail facility for an amount not-to-exceed $653,513, which includes a ten percent contingency; and
(3)      Amend the Fiscal Year 2020 Capital Improvement Program Budget by appropriating $116,013 to the Police Jail Access Control and Monitoring System Replacement Project, 71811, from the Police Department’s Supplemental Law Enforcement Fund. 

3106k

ATTACHMENT A 1791k

TPA 1442k

15.    FINANCE COMMITTEE: RECOGNITION AND APPROPRIATION OF 2019 URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a contract with the City of Los Angeles to accept and administer 2019 Urban Area Security Initiative (UASI) grant funds on behalf of the City of Pasadena; and
(3)      Amend the Fiscal Year 2020 Operating Budget by recognizing revenue and appropriating $118,652 awarded by UASI as detailed in the fiscal impact section of the agenda report. 

1820k

City Council 

16.    ADOPT A RESOLUTION PLEDGING TO MONITOR 2020 CENSUS DATA COLLECTION FOR BREACHES OF CONFIDENTIALITY AND TO DEFEND THE CONFIDENTIALITY OF THE 2020 CENSUS AGAINST ANY BREACH OR THREATENED BREACH
Recommendation: It is recommended that the City Council:
(1)    Find that the action proposed is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect and, therefore, falls under the General Rule exemption;
(2)    Adopt a resolution authorizing to monitor 2020 Census Data Collection for Breaches of Confidentiality; and
(3)    Authorize the Mayor to send letters to appropriate entities notifying of the adoption. 

1668k

RESOLUTION 558k

17.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

RESIGNATION OF JURA SLATTERY FROM THE NORTHWEST COMMISSION  (District 3 Nomination)  500k RESIGNATION OF WILLIAM B. DeCLERCQ FROM THE SOUTH LAKE PARKING PLACE COMMISSION (At Large/District 7 Nomination) 412k

City Clerk/Secretary 

18.    APPROVAL OF MINUTES 

February 3, 2020 Special Joint Meeting with Pasadena Unified School District Board of Education

19.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,481	Mercury Insurance Company	$        8,000.00
Claim No. 13,482	The Hemming Firm, Krista R. Hemming, Esq. representing Javier Vanegas	25,000.00+
Claim No. 13,483	Geico as subrogee for Susan Pak	10,000.00+
Claim No. 13,484	Anna Marie Dudley	5,927.00
Claim No. 13,485	Francis Joseph Scully	5,671.20
Claim No. 13,486	Law Office of Danny Soong, representing Nile Leung	25,000.00+
Claim No. 13,487	Stephen Melli	925.00
Claim No. 13,488	Moises Tamayo Salcedo	2,438.16
Claim No. 13,489	Michael Groff	1,050.00
Claim No. 13,490	Safeco Insurance, as subrogee for Dennis Becking	1,753.80

20.    PUBLIC HEARING SET        

         March 9, 2020, 7:00 p.m. - Zoning Code Amendment – Update to Single-Room Occupancy Use Regulations 

21.    CONTINUED PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED
DESIGN REVIEW FOR A NEW 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-566 EAST COLORADO BOULEVARD  
Recommendation: It is recommended that the City Council continue the public hearing to March 9, 2020 at 7:00 p.m. 

22.    PUBLIC HEARING: ZONING CODE AMENDMENTS TO REDUCE PARKING REQUIREMENTS FOR CERTAIN USES IN THE CD-4 ZONING DISTRICT (PASADENA PLAYHOUSE) (See related Item No. 25)
Recommendation: It is recommended that the City Council:
(1)      Find that the Zoning Code Amendments are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15305 (Class 5 – Minor Alterations to Land Use Limitations) and State CEQA Guidelines Section 15061(b)(3), that there are no features that distinguish this project from others in the exempt class, there are no unusual circumstances, and none of the exceptions to the exemptions apply;
(2)      Adopt the Findings of Consistency with the General Plan (Attachment A of the agenda report); and
(3)      Conduct the first reading of an “Ordinance of the City of Pasadena amending Section 17.46.250 of Title 17 (Zoning Code) of the Pasadena Municipal Code to reduce minimum parking requirements for certain uses in the CD-4 Zoning District.”
Recommendation of the Planning Commission: At a public hearing on December 18, 2019, the Planning Commission recommended that the City Council find that the Zoning Code Amendments are exempt from CEQA and approve the Zoning Code Amendments that would reduce the minimum parking requirements for certain uses in the CD-4 Zoning District as recommended by staff. 

7283k

ATTACHMENT A 180k

ATTACHMENT B 920k

ATTACHMENT C 1739k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1365k

POWER POINT PRESENTATION - PRESENTED AT MEETING

23.    CONTINUED PUBLIC HEARING: APPEAL OF BOARD OF ZONING APPEAL’S DECISION ON REVOCATION OF CONDITIONAL USE PERMIT NO. 5535 LOCATED AT 300 W. GREEN STREET, 100-248 S. ORANGE GROVE BOULEVARD, AND 363 W. DEL MAR BOULEVARD
Recommendation: It is recommended that the City Council conduct a quasi-judicial appeal hearing and take the following action:
(1)    Adopt the Environmental Determination that the project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Section 15321, Class 21, Enforcement Actions by Regulatory Agencies), and there are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances. Section 15321 exempts actions by regulatory agencies to enforce or revoke a lease, permit, license, certificate, or other entitlement for use issued, adopted, or prescribed by the regulatory agency or enforcement of a law, general rule, standard, or objective, administered by the regulatory agency; and
(2)    Uphold the Board of Zoning Appeal’s decision and approve Revocation of Conditional Use Permit No. 5535, subject to the findings in Attachment A of the agenda report. 

8579k

ATTACHMENT A 176k

ATTACHMENT B 293k

ATTACHMENT C 85k

ATTACHMENT D 299k

ATTACHMENT E 109k

ATTACHMENT F 1642k

ATTACHMENT G 93k

ATTACHMENT H 1003k

ATTACHMENT I 535

ATTACHMENT J 3515k

CORRESPONDENCE 10536k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  1969k

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

City Council 

First Reading:   

24.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA ADDING CHAPTER 2.150 (HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE) TO TITLE 2 (ORGANIZATION AND ADMINISTRATION) OF THE PASADENA MUNICIPAL CODE RELATING TO THE HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE AND DELETING SECTION 2.100.120 OF CHAPTER 2.100 OF TITLE 2 TO BE CONSISTENT WITH THE ADDITION OF SAID CHAPTER 2.150” 

1128k

ORDINANCE 10074k

25.   Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTION 17.46.250 OF TITLE 17 (ZONING CODE) OF THE PASADENA MUNICIPAL CODE TO REDUCE MINIMUM PARKING REQUIREMENTS FOR CERTAIN USES IN THE CD-4 ZONING DISTRICT” (See related Item No. 22) 

Second Reading:  None 

26.       POLICE DEPARTMENT BUDGET OVERVIEW – ORGANIZATIONAL STRUCTURE AND SERVICE MODEL
            Recommendation: This report is intended to provide information to the City Council; no action is required. 

         347k  (REVISED)

27.       PREDEVELOPMENT PLAN REVIEW OF A COMMERCIAL BUILDING PROPOSED AT 590 SOUTH FAIR OAKS AVENUE
            Recommendation: This report is intended to provide information to the City Council; no action is required. 

         7465k

         ATTACHMENT A 987k

         ATTACHMENT B 116k
 
        ATTACHMENT C 20989k