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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 16, 2019
Closed Session Special Meeting 5:00 P.M.
Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
SEE SEPARATE CLOSED SESSION SPECIAL MEETING AGENDA - 5:00 P.M.
DINNER RECESS - 5:30 P.M.
PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the
beginning of the meeting and will continue at the conclusion of the meeting,
if necessary. Comments are limited to 3 minutes each, and the Mayor
may limit this time if reasonable under the circumstances.
CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by
one motion and one vote unless removed for separate discussion. There will
be one opportunity for public comment on all consent items. Comments
are limited to 3 minutes each, and the Mayor may limit this time if
reasonable under the circumstances.)
City Manager/Executive Director
1.
AUTHORIZE PURCHASE ORDER WITH HUNTINGTON BEACH MOTORSPORTS, INC., FOR
AS-NEEDED LABOR AND REPAIR ON HONDA POLICE MOTORCYCLES FOR A NOT-TO-EXCEED
AMOUNT OF $450,000
Recommendation: It is recommended that the City Council:
(1)
Find that
this action is exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15061(b)(3), the General Rule that CEQA only applies to
projects that may have an effect on the environment; and
(2)
Accept
the bid dated November 26, 2019, submitted by Huntington Beach Motorsports,
Inc., doing business as Huntington Beach Honda (HBH), in response to
specifications for as-needed Honda police motorcycle repair and maintenance, and
authorize the issuance of a purchase order with HBH in an amount not-to-exceed
$450,000 over a three-year period with the option of two one-year extensions in
the annual amount of $150,000, at the discretion of the City Manager, for a
maximum total contract length of five years and a total contract amount of
$750,000.
496k
2.
AUTHORIZE PURCHASE ORDER WITH 72 HOUR LLC FOR PURCHASE OF ONE FULLY OUTFITTED
STENCIL TRUCK FOR A TOTAL OF $121,812
Recommendation: It is recommended that the City Council:
(1)
Find that
this action is exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15061(b)(3), the General Rule that CEQA only applies to
projects that may have an effect on the environment;
(2)
Authorize
a purchase order with 72 Hour LLC (72 Hour) for the purchase of one fully
outfitted stencil truck, in an amount not-to-exceed $121,812. Competitive
bidding is not required pursuant to City Charter Section 1002(H), contracts with
other governmental entities or their contractors; and
(3)
Grant the
proposed purchase order an exemption from the Competitive Selection process
pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the
City’s best interests are served.
ATTACHMENT 2 99k
3.
CONTRACT AWARD TO DMS FACILITY SERVICES, INC., TO PROVIDE CITYWIDE JANITORIAL
SERVICES FOR AN AMOUNT NOT-TO-EXCEED $12,032,488
Recommendation: It is recommended that the City Council:
(1)
Find that
this action is exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15061(b)(3), the General Rule that CEQA only applies to
projects that may have a significant effect on the environment; and
(2)
Authorize
the City Manager to enter into a contract, based on a competitive selection
process pursuant to Pasadena Municipal Code Section 4.08.047, with DMS Facility
Services, Incorporated (DMS) for citywide janitorial services for three years
for an amount not-to-exceed $7,016,054 with the option of two one-year
extensions in the annual amount of $2,473,254 for option year one, and
$2,543,180 for option year two, subject to the approval of the City Manager, for
a maximum contract length of five years and a total contract amount of
$12,032,488.
682k
TPA 174k
4.
RESOLUTION AUTHORIZING SUBMISSION OF A LABOR COMPLIANCE PROGRAM FOR PROJECTS
FINANCED BY PROPOSITION 84 FUNDS
Recommendation: It is recommended that the City Council:
(1)
Acknowledge that the Labor Compliance Program is exempt from the California
Environmental Quality Act (CEQA) pursuant to Division 13, Section 21000 et seq.
of the Public Resources Code and Title 14, Sections 15061(b)(3) and 15308; and
(2)
Adopt a
resolution approving the submittal of a Labor Compliance Program (LCP) for the
purpose of implementing a policy relative to the labor compliance provisions of
state and federally funded public works contracts. This LCP is applicable to all
public works projects that are funded in any part by the Safe Drinking Water,
Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act
of 2006 (Proposition 84).
674k
RESOLUTION 281k
(3)
Authorize the City Manager to increase Contract No.
30536 with AT&T Mobility II LLC by $300,000, and extend the term of the contract
through December 31, 2023 for City departments that rely on wireless services to
meet the operational needs;
(4) Authorize the City Manager to increase Contract No. 30422
with Sprint Solutions, Inc., by $150,000, and extend the term of the contract
through December 31, 2023 for City departments that rely on wireless services to
meet the operational needs; and
(5) To the extent these could be considered separate
procurements subject to the Competitive Selection Process, it is recommended
that the City Council grant these contracts an exemption pursuant to Pasadena
Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best
interests are served.
652k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
TPA 585k
6.
RESCIND CONTRACT AWARD TO VOX NETWORK SOLUTIONS, INC., FOR 24/7 TELECOM
SYSTEMS MAINTENANCE COVERAGE AND PROFESSIONAL SERVICES FOR $241,445
Recommendation: It is recommended that the City Council:
(1)
Find that
the proposed action is exempt from the California Environmental Quality Act (“CEQA”)
pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)
Rescind
the contract award in response to specifications for 24/7 Telecom Systems
Maintenance Coverage including monitoring, labor, hardware, and professional
services and support for the City’s voice systems; Telephone, Contact Center,
Voicemail and Interactive Voice Response (IVR) originally awarded to Vox Network
Solutions, Inc., on June 10, 2019, for $241,445.
455k
7.
APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND
THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 18 FOR THE TERM OF
JULY 1, 2019 – JUNE 30, 2022
Recommendation: It is recommended that the City Council:
(1)
Find that
the action proposed in the agenda report is not a “project” as defined in the
California Environmental Quality Act (CEQA), Public Resources Code Section 21065
and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not
subject to environmental review; and
(2)
Approve a
Memorandum of Understanding between the City of Pasadena and the International
Brotherhood of Electrical Workers, Local 18 for the term of July 1, 2019 – June
30, 2022.
528k
MEMORANDUM OF
UNDERSTANDING 11585k
8.
ADOPTION OF A RESOLUTION AUTHORIZING PRE-TAX TREATMENT OF COST-SHARING
CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM PAID BY
MEMBERS OF THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 18, UNDER
SECTION 414(H)2 OF THE INTERNAL REVENUE CODE
Recommendation: It is recommended that the City Council:
(1)
Find that
the action proposed in the agenda report is not a “project” as defined in the
California Environmental Quality Act (CEQA), Public Resources Code Section 21065
and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not
subject to environmental review; and
(2)
Adopt a
resolution to authorize the pre-tax treatment of cost-sharing contributions paid
by members of the International Brotherhood of Electrical Workers, Local 18, to
the California Public Employees’ Retirement System.
387k
RESOLUTION 274k
9.
MUNICIPAL SERVICES COMMITTEE: ADOPTION OF SEWER SYSTEM MANAGEMENT PLAN
Recommendation:
It is recommended that the City Council:
(1)
Acknowledge that the Sewer System Management Plan is exempt from the California
Environmental Quality Act (CEQA) pursuant to Division 13, Section 21000 et seq.
of the Public Resources Code and Title 14, Sections 15061(b)(3) and 15308;
(2)
Adopt a
resolution approving the Sewer System Management Plan (SSMP) document prepared
by Dudek dated November 2019, included as Exhibit A to the agenda report; and
(3)
Authorize
the Director of Public Works to certify and submit the Sewer System Management
Plan document to the California State Water Resources Control Board (SWRCB).
459k
RESOLUTION 245k
ATTACHMENT A 15979k
10.
MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO AGREEMENTS WITH
THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA TO PURCHASE WATER THROUGH
THE CYCLIC STORAGE PROGRAM
Recommendation: It is
recommended that the City Council:
(1)
Find that the proposed
action is exempt from the California Environmental Quality Act (“CEQA”),
pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense
Exemption” in that CEQA applies only to projects which have the potential for
causing a significant effect on the environment; and
(2)
Authorize the City
Manager, or his designee(s), to execute an agreement (“Cyclic Agreement”) with
the Metropolitan Water District of Southern California (“Metropolitan”) for
deliveries of water up to 10,000 Acre Feet (“AF”) at any point in time in the
cyclic account during the term of 10 years; and any other documents and
agreements to effectuate and administer the Cyclic Agreement.
The proposed contracts are exempt from Competitive Bidding and Competitive
Selection pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, materials, supplies or
services; and Pasadena Municipal Code Section 4.08.049(A), contracts with other
governmental entities.
Recommendation of the Municipal Services Committee:
At its December 10, 2019 meeting, the
Municipal Services Committee expressed general support for the concepts but did
not take action on the staff recommendation. The Committee advised staff to
bring forward an updated Agenda Report directly to the City Council and provided
numerous suggestions that have been incorporated in the revised agenda report.
783k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE 469k
City Council
11. APPROVAL OF MINUTES
|
|
12. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS
APPOINTMENT OF ALFRED LOMAX CARR TO THE NORTHWEST COMMISSION (District 1 Nomination) |
City Clerk/Secretary
13. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No. 13,440 |
Cornelia Barker Minkey |
Not stated |
Claim No. 13,441 |
Law Offices of Arash Khorsandi, PC, representing Maria MarroQuin De Navarro |
$ 25,000,00+ |
Claim No. 13,442 |
Law Offices of Arash Khorsandi, PC, representing Rafael Armando Navarro |
25,000.00+ |
Claim No. 13,443 |
Law Offices of Arash Khorsandi, PC, representing Rafael Armando Navarro, Jr. |
25,000.00+ |
PUBLIC HEARINGS: 7:00 P.M.
(Comments are limited to 3 minutes each, and the Mayor may limit this time
if reasonable under the circumstances. There will be one opportunity for
public comment for those speakers who wish to speak on more than one public
hearing.)
14.
PUBLIC HEARING:
QUASI-JUDICIAL ACTION - APPEAL OF PLANNING COMMISSION DECISION ON CONDITIONAL
USE PERMIT NO. 6757 FOR APPROVAL OF A COMMERCIAL CANNABIS RETAILER AT 169 WEST
COLORADO BOULEVARD SUBMITTED BY HARVEST OF PASADENA, LLC (PLN2019-00337)
Recommendation: It is
recommended that the City Council conduct a quasi-judicial appeal hearing and
take the following action:
(1) Find
that the proposed action is exempt from environmental review pursuant to the
California Environmental Quality Act (CEQA) in accordance with State CEQA
Guidelines Section 15301, Class 1, Existing Facilities, and Section15303, Class
3, New Construction or Conversion of
Small Structures; no exceptions to the exemptions
apply; and there are no features that distinguish this project from others in
the exempt class; therefore, there are no unusual circumstances; and
(2) Uphold the Planning Commission’s decision approving
Harvest of Pasadena, LLC “Conditional Use Permit: Cannabis Retailer” application
subject to the Findings contained in Attachment A and the Conditions of Approval
contained in Attachment B to the agenda report.
3084k
ATTACHMENTS A & B 4099k
ATTACHMENTS C & D 4034k
ATTACHMENTS E & F 737k
ATTACHMENTS G THRU I
1983k
CORRESPONDENCE PART 1
9859k
CORRESPONDENCE PART 2
9483k
CORRESPONDENCE PART 3
9404k
CORRESPONDENCE PART 4
9313k
CORRESPONDENCE PART 5
9262k
CORRESPONDENCE PART 6
9932k
CORRESPONDENCE PART 7
9336k
CORRESPONDENCE PART 8
8265k
CORRESPONDENCE PART 9
10552k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE
1887k
CORRESPONDENCE
2490k
CORRESPONDENCE
1591k
CORRESPONDENCE
3815k
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
15.
PUBLIC HEARING:
APPEAL OF PLANNING COMMISSION’S DECISION ON CONDITIONAL USE PERMIT: CANNABIS
RETAILER APPLICATION #6759 FOR A PROPOSED CANNABIS RETAILER AT 908 EAST COLORADO
BOULEVARD BY INTEGRAL ASSOCIATES DENA, LLC
Recommendation:
It is recommended that the City Council continue the public hearing to January
27, 2020 at 7:00 p.m.
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE 259k
MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who
wish to speak on more than one item of business on the agenda, excluding
public hearings. Comments are limited to 3 minutes each, and the Mayor may
limit this time if reasonable under the circumstances.)
OLD BUSINESS: None
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
16.
TRANSFER OF THE FRANK AND ANNA DECKER HOUSE LANDMARK DESIGNATION FROM 750
NORTH FAIR OAKS AVENUE TO 1655 NORTH FAIR OAKS AVENUE
Recommendation: It is recommended that the City Council:
(1)
Find that the transfer
of a designation of a historic resource is categorically exempt from the
California Environmental Quality Act (CEQA Guidelines Section 15308: Class 8 –
Actions by Regulatory Agencies for Protection of the Environment);
(2)
Find that after review
and permitting by the Planning & Community Development Department, the Frank &
Anna Decker House was physically moved from the property at 750 North Fair Oaks
Avenue to the property at 1655 North Fair Oaks Avenue;
(3)
Adopt a resolution
approving a transfer of a Declaration of Landmark Designation from 750 North
Fair Oaks Avenue to 1655 North Fair Oaks Avenue, Pasadena, California;
(4)
Authorize the Mayor to
execute the Declaration of Landmark Designation Transfer for 750 North Fair Oak
Avenue and 1655 North Fair Oaks Avenue, Pasadena, California; and
(5)
Direct the City Clerk
to record the declaration with the Los Angeles County Recorder.
Action of the Design Commission:
At its regular meeting of February
24, 2015, the Design Commission, acting under the provisions of Section
17.61.030, and following advisory review by the Historic Preservation Commission
on February 17, 2015, approved an application for Certificate of Appropriateness
for the relocation of a City-owned historic resource, the Frank & Anna Decker
House from the property at 750 North Fair Oaks Avenue to a temporary location at
19 East Orange Grove Boulevard.
Action of the Historic Preservation Commission:
At its regular meeting of December 6,
2015, the Historic Preservation Commission (HPC), acting under the provisions of
Chapter 17.62 of the Pasadena Municipal Code, approved an application for
Certificate of Appropriateness for relocation of the Frank and Anna Decker House
from the property at 19 East Orange Grove Boulevard to the property at 1661
North Fair Oaks Avenue. Subsequently, due to expiration of this approval, and
following a change of the property’s address, the HPC, at its regular meeting of
May 7, 2019, approved a second application for Certificate of Appropriateness
for relocation of the Frank and Anna Decker House from the property at 19 East
Orange Grove Boulevard to the property at 1655 N. Fair Oaks Avenue.
705k
ATTACHMENT A 311k
ATTACHMENT B 1636k
ATTACHMENT C 2799k
RESOLUTION 439k
17.
AUTHORIZATION TO APPROPRIATE FUNDING IN THE AMOUNT OF $75,000 AND AMEND
CONTRACT NO. 31272 WITH SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER TO EXPAND THE
PROVISION OF LANDLORD/TENANT SERVICES
Recommendation: It is recommended that the City Council:
(1)
Find that the
recommended action is exempt from the California Environmental Quality Act (“CEQA”)
pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that
CEQA only applies to projects that may have an effect on the environment;
(2)
Approve a budget
amendment transferring $75,000 from the City General Fund unappropriated
reserves to the Housing Department’s Other Housing Fund 238 in the FY 2020
Operating Budget to fund an amended contract with the Southern California
Housing Rights Center (SCHRC) (Contract No. 31272) to expand the provision of
tenant/landlord services;
(3)
Authorize the City
Manager to execute an amendment agreement to Contract No. 31272 for a two-year
period with other key terms as described in the agenda report, without
competitive bidding pursuant to City Charter Section 1002(F), contracts for
professional or unique services, with SCHRC for an amount not-to-exceed $75,000
per year; and
(4)
It is further
recommended that the City Council grant the proposed contract an exemption from
the Competitive Selection and Purchasing Ordinance, Pasadena Municipal Code
Section 4.08.049(B), contracts for which the City’s best interests are served.
767k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
TPA 168k
City Council
ORDINANCES
First Reading: None
Second Reading:
18. Adopt
“AN EXTENSION OF THE INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA
TEMPORARILY PROHIBITING DEMOLITION AND “MAJOR PROJECTS” AFFECTING ELIGIBLE,
UNDESIGNATED HISTORIC RESOURCES” (Introduced by Councilmember Masuda)
366k
ORDINANCE 816k
INFORMATION ITEM
19.
PREDEVELOPMENT PLAN REVIEW OF A PLANNED DEVELOPMENT ZONING DISTRICT AT 491-577
SOUTH ARROYO PARKWAY
Recommendation: This report is intended to provide information to the
City Council; no action is required.
1450k
ATTACHMENT A 14279k
ATTACHMENT B 168k
ATTACHMENT C 1366k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE 534k
BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)December 17, 2019 (To be cancelled)
January 21, 2020 (To be cancelled)
February 18, 2020
FINANCE COMMITTEE (Chair Mayor Terry Tornek,
Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield
Avenue, Room S249 (City Hall Council Chamber, 2nd floor)
December 23, 2019 (To be cancelled)
January 13, 2020
January 27, 2020
LEGISLATIVE POLICY COMMITTEE (Chair Terry
Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Fair Oaks Conference Room S039)
December 24, 2019 (To be cancelled)
January 28, 2020
February 25, 2020
MUNICIPAL SERVICES COMMITTEE (Chair Margaret
McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City
Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)
December 24, 2019 (To be cancelled)
January 14, 2020
January 28, 2020
PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy,
Tyron Hampton, Steve Madison, Terry Tornek)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of
each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room
S249 (Council Chamber, 2nd Floor)
December 18, 2019
January 6, 2020 (To be cancelled)
January 15, 2020
FUTURE COUNCIL MEETING DATES
December 23, 2019 (To be cancelled)
December 30, 2019 (To be cancelled)
January 6, 2020 (To be cancelled)
January 13, 2020
January 16, 2020
(Mayor’s State of the City Address –John Muir High School, Auditorium, 1905 Lincoln Avenue, Pasadena)January 20, 2020 (To be cancelled)
January 27, 2020
February 3, 2020
February 10, 2020
February 17, 2020 (To be cancelled)
February 24, 2020
March 2, 2020 (To be cancelled)
March 9, 2020
March 16, 2020
March 23, 2020
March 30, 2020
April 6, 2020
FUTURE PUBLIC HEARINGS:
January 27, 2019 – Continued Public Hearing: Appeal of Planning Commission’s Decision on Conditional Use Permit: Cannabis Retailer Application #6759 for a Proposed Cannabis Retailer at 908 East Colorado Boulevard by Integral Associates Dena, LLC
February 24, 2020 -
Continued Public Hearing: Call for Review of the Design Commission’s Decision on an Application for Consolidated Design Review for a New 112,205-Square-Foot, 5-Story Medical Office and Retail Building at 550-566 East Colorado Boulevard