To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

          Language translation services are available for this meeting by calling
(626) 744-4124 at least 24 hours in advance. 

       Habrá servicio  de interpretación disponible para éstas juntas llamando al
(626) 744-4124 por lo menos con 24 horas de anticipación.

     Meetings are broadcast live on CHARTER CABLE Channel 3 and rebroadcast daily;
call (626)794-8585 for schedule.

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 16, 2019 

Closed Session Special Meeting 5:00 P.M.
Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

City Manager/Executive Director 

1.      AUTHORIZE PURCHASE ORDER WITH HUNTINGTON BEACH MOTORSPORTS, INC., FOR AS-NEEDED LABOR AND REPAIR ON HONDA POLICE MOTORCYCLES FOR A NOT-TO-EXCEED AMOUNT OF $450,000
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated November 26, 2019, submitted by Huntington Beach Motorsports, Inc., doing business as Huntington Beach Honda (HBH), in response to specifications for as-needed Honda police motorcycle repair and maintenance, and authorize the issuance of a purchase order with HBH in an amount not-to-exceed $450,000 over a three-year period with the option of two one-year extensions in the annual amount of $150,000, at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $750,000. 

496k

2.      AUTHORIZE PURCHASE ORDER WITH 72 HOUR LLC FOR PURCHASE OF ONE FULLY OUTFITTED STENCIL TRUCK FOR A TOTAL OF $121,812
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with 72 Hour LLC (72 Hour) for the purchase of one fully outfitted stencil truck, in an amount not-to-exceed $121,812. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.    



ATTACHMENT 2 99k

3.      CONTRACT AWARD TO DMS FACILITY SERVICES, INC., TO PROVIDE CITYWIDE JANITORIAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $12,032,488
Recommendation:  It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have a significant effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with DMS Facility Services, Incorporated (DMS) for citywide janitorial services for three years for an amount not-to-exceed $7,016,054 with the option of two one-year extensions in the annual amount of $2,473,254 for option year one, and $2,543,180 for option year two, subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $12,032,488. 

682k

TPA 174k

4.      RESOLUTION AUTHORIZING SUBMISSION OF A LABOR COMPLIANCE PROGRAM FOR PROJECTS FINANCED BY PROPOSITION 84 FUNDS
Recommendation: It is recommended that the City Council:
(1)      Acknowledge that the Labor Compliance Program is exempt from the California Environmental Quality Act (CEQA) pursuant to Division 13, Section 21000 et seq. of the Public Resources Code and Title 14, Sections 15061(b)(3) and 15308; and
(2)      Adopt a resolution approving the submittal of a Labor Compliance Program (LCP) for the purpose of implementing a policy relative to the labor compliance provisions of state and federally funded public works contracts. This LCP is applicable to all public works projects that are funded in any part by the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84). 

674k

RESOLUTION 281k

5.      AUTHORIZE INCREASES TO CONTRACT NO. 30455 WITH CELLCO PARTNERSHIP (DBA VERIZON WIRELESS), TO CONTRACT NO. 30536 WITH AT&T MOBILITY II LLC, AND TO CONTRACT NO. 30422 WITH SPRINT SOLUTIONS INC., TO PROVIDE WIRELESS VOICE AND BROADBAND SERVICES AND EQUIPMENT
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contracts are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to increase Contract No. 30455 with Cellco Partnership (dba Verizon Wireless) by $1,600,000, and extend the term of the contract through December 31, 2023 for City departments that rely on wireless services to meet the operational needs;

(3)      Authorize the City Manager to increase Contract No. 30536 with AT&T Mobility II LLC by $300,000, and extend the term of the contract through December 31, 2023 for City departments that rely on wireless services to meet the operational needs;
(4)    Authorize the City Manager to increase Contract No. 30422 with Sprint Solutions, Inc., by $150,000, and extend the term of the contract through December 31, 2023 for City departments that rely on wireless services to meet the operational needs; and
(5)    To the extent these could be considered separate procurements subject to the Competitive Selection Process, it is recommended that the City Council grant these contracts an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.

652k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 585k

6.      RESCIND CONTRACT AWARD TO VOX NETWORK SOLUTIONS, INC., FOR 24/7 TELECOM SYSTEMS MAINTENANCE COVERAGE AND PROFESSIONAL SERVICES FOR $241,445
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Rescind the contract award in response to specifications for 24/7 Telecom Systems Maintenance Coverage including monitoring, labor, hardware, and professional services and support for the City’s voice systems; Telephone, Contact Center, Voicemail and Interactive Voice Response (IVR) originally awarded to Vox Network Solutions, Inc., on June 10, 2019, for $241,445. 

455k

7.      APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 18 FOR THE TERM OF JULY 1, 2019 – JUNE 30, 2022
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Approve a Memorandum of Understanding between the City of Pasadena and the International Brotherhood of Electrical Workers, Local 18 for the term of July 1, 2019 – June 30, 2022.

528k

MEMORANDUM OF UNDERSTANDING 11585k

8.      ADOPTION OF A RESOLUTION AUTHORIZING PRE-TAX TREATMENT OF COST-SHARING CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM PAID BY MEMBERS OF THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 18, UNDER SECTION 414(H)2 OF THE INTERNAL REVENUE CODE
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Adopt a resolution to authorize the pre-tax treatment of cost-sharing contributions paid by members of the International Brotherhood of Electrical Workers, Local 18, to the California Public Employees’ Retirement System. 

387k

RESOLUTION 274k

9.      MUNICIPAL SERVICES COMMITTEE: ADOPTION OF SEWER SYSTEM MANAGEMENT PLAN
Recommendation: It is recommended that the City Council:
(1)      Acknowledge that the Sewer System Management Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to Division 13, Section 21000 et seq. of the Public Resources Code and Title 14, Sections 15061(b)(3) and 15308;
(2)      Adopt a resolution approving the Sewer System Management Plan (SSMP) document prepared by Dudek dated November 2019, included as Exhibit A to the agenda report; and
(3)      Authorize the Director of Public Works to certify and submit the Sewer System Management Plan document to the California State Water Resources Control Board (SWRCB). 

459k

RESOLUTION 245k

ATTACHMENT A 15979k

10.    MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO AGREEMENTS WITH THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA TO PURCHASE WATER THROUGH THE CYCLIC STORAGE PROGRAM
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense Exemption” in that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
(2)      Authorize the City Manager, or his designee(s), to execute an agreement (“Cyclic Agreement”) with the Metropolitan Water District of Southern California (“Metropolitan”) for deliveries of water up to 10,000 Acre Feet (“AF”) at any point in time in the cyclic account during the term of 10 years; and any other documents and agreements to effectuate and administer the Cyclic Agreement.
The proposed contracts are exempt from Competitive Bidding and Competitive Selection pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and Pasadena Municipal Code Section 4.08.049(A), contracts with other governmental entities.
Recommendation of the Municipal Services Committee: At its December 10, 2019 meeting, the Municipal Services Committee expressed general support for the concepts but did not take action on the staff recommendation. The Committee advised staff to bring forward an updated Agenda Report directly to the City Council and provided numerous suggestions that have been incorporated in the revised agenda report. 

783k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 469k

City Council 

11.       APPROVAL OF MINUTES           

12.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

City Clerk/Secretary 

13.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

14.    PUBLIC HEARING: QUASI-JUDICIAL ACTION - APPEAL OF PLANNING COMMISSION DECISION ON CONDITIONAL USE PERMIT NO. 6757 FOR APPROVAL OF A COMMERCIAL CANNABIS RETAILER AT 169 WEST COLORADO BOULEVARD SUBMITTED BY HARVEST OF PASADENA, LLC (PLN2019-00337)
Recommendation: It is recommended that the City Council conduct a quasi-judicial appeal hearing and take the following action:
(1)    Find that the proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) in accordance with State CEQA Guidelines Section 15301, Class 1, Existing Facilities, and Section15303, Class 3, New Construction or Conversion of Small Structures; no exceptions to the exemptions apply; and there are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances; and
(2)    Uphold the Planning Commission’s decision approving Harvest of Pasadena, LLC “Conditional Use Permit: Cannabis Retailer” application subject to the Findings contained in Attachment A and the Conditions of Approval contained in Attachment B to the agenda report. 

3084k

ATTACHMENTS A & B 4099k

ATTACHMENTS C & D 4034k

ATTACHMENTS E & F 737k

ATTACHMENTS G THRU I 1983k

CORRESPONDENCE PART 1 9859k

CORRESPONDENCE PART 2 9483k

CORRESPONDENCE PART 3 9404k

CORRESPONDENCE PART 4 9313k

CORRESPONDENCE PART 5 9262k

CORRESPONDENCE PART 6 9932k

CORRESPONDENCE PART 7 9336k

CORRESPONDENCE PART 8 8265k

CORRESPONDENCE PART 9 10552k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  1887k

CORRESPONDENCE 2490k

CORRESPONDENCE 1591k

CORRESPONDENCE 3815k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

POWERPOINT PRESENTATION - PRESENTED AT MEETING

POWERPOINT PRESENTATION - PRESENTED AT MEETING

15.    PUBLIC HEARING: APPEAL OF PLANNING COMMISSION’S DECISION ON CONDITIONAL USE PERMIT: CANNABIS RETAILER APPLICATION #6759 FOR A PROPOSED CANNABIS RETAILER AT 908 EAST COLORADO BOULEVARD BY INTEGRAL ASSOCIATES DENA, LLC
Recommendation: It is recommended that the City Council continue the public hearing to January 27, 2020 at 7:00 p.m.        

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 259k

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

16.      TRANSFER OF THE FRANK AND ANNA DECKER HOUSE LANDMARK DESIGNATION FROM 750 NORTH FAIR OAKS AVENUE TO 1655 NORTH FAIR OAKS AVENUE
Recommendation: It is recommended that the City Council:
(1)      Find that the transfer of a designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
(2)      Find that after review and permitting by the Planning & Community Development Department, the Frank & Anna Decker House was physically moved from the property at 750 North Fair Oaks Avenue to the property at 1655 North Fair Oaks Avenue;
(3)      Adopt a resolution approving a transfer of a Declaration of Landmark Designation from 750 North Fair Oaks Avenue to 1655 North Fair Oaks Avenue, Pasadena, California;
(4)      Authorize the Mayor to execute the Declaration of Landmark Designation Transfer for 750 North Fair Oak Avenue and 1655 North Fair Oaks Avenue, Pasadena, California; and
(5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Action of the Design Commission: At its regular meeting of February 24, 2015, the Design Commission, acting under the provisions of Section 17.61.030, and following advisory review by the Historic Preservation Commission on February 17, 2015, approved an application for Certificate of Appropriateness for the relocation of a City-owned historic resource, the Frank & Anna Decker House from the property at 750 North Fair Oaks Avenue to a temporary location at 19 East Orange Grove Boulevard.
Action of the Historic Preservation Commission: At its regular meeting of December 6, 2015, the Historic Preservation Commission (HPC), acting under the provisions of Chapter 17.62 of the Pasadena Municipal Code, approved an application for Certificate of Appropriateness for relocation of the Frank and Anna Decker House from the property at 19 East Orange Grove Boulevard to the property at 1661 North Fair Oaks Avenue. Subsequently, due to expiration of this approval, and following a change of the property’s address, the HPC, at its regular meeting of May 7, 2019, approved a second application for Certificate of Appropriateness for relocation of the Frank and Anna Decker House from the property at 19 East Orange Grove Boulevard to the property at 1655 N. Fair Oaks Avenue. 

705k

ATTACHMENT A 311k

ATTACHMENT B 1636k

ATTACHMENT C 2799k

RESOLUTION 439k

17.      AUTHORIZATION TO APPROPRIATE FUNDING IN THE AMOUNT OF $75,000 AND AMEND CONTRACT NO. 31272 WITH SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER TO EXPAND THE PROVISION OF LANDLORD/TENANT SERVICES
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve a budget amendment transferring $75,000 from the City General Fund unappropriated reserves to the Housing Department’s Other Housing Fund 238 in the FY 2020 Operating Budget to fund an amended contract with the Southern California Housing Rights Center (SCHRC) (Contract No. 31272) to expand the provision of tenant/landlord services;
(3)      Authorize the City Manager to execute an amendment agreement to Contract No. 31272 for a two-year period with other key terms as described in the agenda report, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with SCHRC for an amount not-to-exceed $75,000 per year; and
(4)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection and Purchasing Ordinance, Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

767k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 168k

City Council 

First Reading:  None 

Second Reading:   

18.    Adopt “AN EXTENSION OF THE INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA TEMPORARILY PROHIBITING DEMOLITION AND “MAJOR PROJECTS” AFFECTING ELIGIBLE, UNDESIGNATED HISTORIC RESOURCES” (Introduced by Councilmember Masuda)       

366k

ORDINANCE 816k

19.    PREDEVELOPMENT PLAN REVIEW OF A PLANNED DEVELOPMENT ZONING DISTRICT AT 491-577 SOUTH ARROYO PARKWAY
Recommendation: This report is intended to provide information to the City Council; no action is required. 

1450k

ATTACHMENT A 14279k

ATTACHMENT B 168k

ATTACHMENT C 1366k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 534k