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 AGENDA
CITY COUNCIL AND
|THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 8, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   302 N. Garfield Ave. and 299 N. Euclid, Pasadena
Agency Negotiator:  Steve Mermell
Negotiating Parties:  Michael Bustamante and Vivienne Kwong
Under Negotiation:  Price and terms of payment
 

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

A.     ROAD TO THE 2020 CENSUS, ENGAGING COMMUNITIES – PRESENTATION BY MICHAEL KHOURI, PARTNERSHIP SPECIALIST, UNITED STATES BUREAU OF CENSUS 

POWERPOINT PRESENTATION - PRESENTED AT MEETING

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.      MEMORANDUM OF UNDERSTANDING WITH PASADENA UNIFIED SCHOOL DISTRICT TO PROVIDE NECESSARY SUPPORT TO IMPLEMENT A SAFE ROUTES TO SCHOOL EDUCATION AND ENCOURAGEMENT PROGRAM
Recommendation:

(1)
      Find that this action is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) of the State CEQA Guidelines; and
(2)
      Authorize the City Manager to enter into a Memorandum of Understanding with the Pasadena Unified School District (PUSD) to provide necessary support to the City’s consultant to conduct a Safe Routes to School Education and Encouragement Program in an amount not-to-exceed $171,500, which includes the base contract amount of $152,926 and a contingency of $18,574 to provide for any necessary change orders. 

525k

TPA 151k

2.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH THE CITY OF GLENDALE FOR COSTS ASSOCIATED WITH LIFECYCLE UPDATES TO THE CITY’S RADIO COMMUNICATIONS SYSTEM
Recommendation:

(1)
      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)
      Authorize the issuance of a purchase order with the City of Glendale for costs associated with lifecycle updates to the City’s radio communications system in an amount not-to-exceed $217,400. Neither competitive bidding nor competitive selection are required pursuant to City Charter Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. 

454k

3.      AUTHORIZE INCREASE TO PURCHASE ORDER NO. 1191249 WITH INTELLITIME SYSTEMS CORPORATION BY $185,000 FOR A TOTAL NOT-TO-EXCEED OF $617,725 FOR ADDITIONAL PROFESSIONAL SERVICES RELATED TO CONFIGURATION OF THE VIRTUAL TIMECARD INTERFACE (VTI) SYSTEM
Recommendation:

(1)
      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)
      Authorize the City Manager to increase Purchase Order No. 1191249, with Intellitime Systems Corporation by $185,000, thereby increasing the total not-to-exceed amount from $432,725 to $617,725; and
(3)
      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

524k

TPA 163K

4.      CONTRACT AWARD TO UDC, INC., FOR FIBER MANAGEMENT SOFTWARE IMPLEMENTATION AND DATA MIGRATION SERVICES
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with
UDC, Inc., for fiber management software implementation and data migration services in an amount not-to-exceed $191,325, which includes a base contract amount of $173,932 and a 10 percent contingency of $17,393. 

721k

ATTACHMENT A 93k

TPA 161k

5.      CONTRACT AWARD TO GOLDEN GATE STEEL, INC., DBA GOLDEN GATE CONSTRUCTION FOR HALE BUILDING INTERIOR REMODEL PROJECT FOR AN AMOUNT NOT-TO-EXCEED $562,000
Recommendation:

(1)
      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)
      Accept the bid dated March 20, 2019, submitted by Golden Gate Steel, Inc., dba Golden Gate Construction in response to the Project Plans and Specifications for the Hale Building Interior Remodel, reject all other bids received March 20, 2019, and authorize the City Manager to enter into such contract for an amount not-to-exceed $562,000 which includes the base contract amount of $468,526 and a contingency of $93,474 to provide for any necessary change orders. 

651k

City Council 

6.      RESIGNATION OF HECTOR LA FARGA, JR. FROM THE HUMAN SERVICES COMMISSION (Agency Nomination) 

323k

7.      RESIGNATION OF MARC REUSSER FROM THE HISTORIC PRESERVATION COMMISSION (Historic Highlands Landmark District Nomination) 

116k

8.      REAPPOINTMENT OF JOHN H. PLUMMER TO THE ROSE BOWL AQUATICS CENTER BOARD (City Nomination) 

9.      APPROVAL OF FIRST AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY CLERK
Recommendation:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)
      Approve an amendment to the employment agreement for City Clerk, Mark Jomsky, to provide an increase to salary and the classification’s salary control rate and amend language regarding Management Time Off so it is consistent with the Executive Management Salary Resolution. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes. 

487k

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

March 11, 2019

City Council

March 11, 2019

Successor Agency to the Pasadena Community Development Commission

March 18, 2019

City Council

March 18, 2019

Successor Agency to the Pasadena Community Development Commission

March 25, 2019

City Council

March 25, 2019

Successor Agency to the Pasadena Community Development Commission

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,288

Jose Zamudio

  $       1,907.20

Claim No. 13,289

Frederick Cheung

           2,200.00

Claim No. 13,290

James Gilbert

           1,023.46

Claim No. 13,291

Patricia Anne Glasset

         25,000.00+

Claim No. 13,292

Heidi L. Bass

              500.00

Claim No. 13,293

Guillermo Lopez

           1,020.73

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee   

Municipal Services Committee 

Public Safety Committee 

PUBLIC HEARING:  7:00 P.M.

12.    PUBLIC HEARING: SUBMITTAL OF PUBLIC HOUSING AGENCY ANNUAL PLAN (2019) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation: It is recommended that the City of Pasadena (the “City”), as Successor Agency to the Pasadena Community Development Commission, after a public hearing:

(1)
      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect, and, therefore, falls under the “general rule” exemption; and
(2)
      Approve the City’s Public Housing Agency Annual Plan (2019), and authorize the City Manager to execute any and all documents regarding its submittal to the U.S. Department of Housing and Urban Development. 

771k

ATTACHMENT - DRAFT ANNUAL PLAN 35445k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

13.    RECOMMENDATIONS FOR DEVELOPMENT PARAMETERS WITHIN THE CIVIC CENTER AND ANALYSIS OF POSSIBLE REUSE OPTIONS FOR THE YWCA BUILDING
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)
      Provide direction to staff regarding:
           a.
    the proposed parameters for the redevelopment of the YWCA building;
           b.
    the use(s) of the building; and
           c.
    the process for selecting a specific project and possibly including the  adjacent northern City-owned property (Water & Power site). 

797k

ATTACHMENT A 3092k

ATTACHMENT B 14344k

ATTACHMENT C 11972k

CORRESPONDENCE 1204k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 110k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

ORDINANCES                     

First Reading:  None 

Second Reading:   

14.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 17 (ZONING CODE), CHAPTERS 17.50, 17.60, AND 17.80 TO UPDATE DEFINITIONS AND REGULATIONS FOR SEXUALLY ORIENTED BUSINESSES” (Introduced by Councilmember Hampton) 

215k

ORDINANCE 2192k

INFORMATION ITEM

 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

April 16, 2019

May 21, 2019

June 18, 2019

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

April 8, 2019

April 22, 2019 (To be cancelled)

May 6, 2019 (Special Joint City Council/Finance Committee Meeting to commence at 2:30 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

April 23, 2019

May 28, 2019

June 25, 2019

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

April 9, 2019

April 23, 2019

May 14, 2019

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

April 17, 2019

May 6, 2019

May 15, 2019

 

FUTURE COUNCIL MEETING DATES

April 15, 2019

April 22, 2019 (To be cancelled)

April 29, 2019

May 6, 2019

May 13, 2019

May 20, 2019

May 27, 2019 (To be cancelled)

June 3, 2019

June 10, 2019

June 17, 2019

June 24, 2019 (To be cancelled)

July 1, 2019 (To be cancelled)

FUTURE PUBLIC HEARINGS:

April 29, 2019, 7:00 p.m. - Fiscal Year 2020 Recommended Schedule of Taxes, Fees, and Charges

May 13, 2019, 7:00 p.m. – Recommended Amendments to the Water Rate Ordinance, Pasadena Municipal Code Chapter 13.20.

May 20, 2019, 7:00 p.m. - Continued Public Hearing: Call for Review of the Design Commission’s Decision on an Application for Consolidated Design Review for a New 112,205-Square-Foot, 5-Story Medical Office and Retail Building at 550-566 East Colorado Boulevard

May 20, 2019, 7:00 p.m. - Substantial Amendment to the Annual Action Plan (2018-2019) for the Community Development Block Grant

May 20, 2019, 7:00 p.m. - Approval of the Annual Action Plan (2019-2020) and Related Funding Applications for the Community Development Block Grant, Home Investment Partnership Act, And Emergency Solutions Grant Programs

                                                                                                                                             COMMISSION VACANCIES 55k