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   AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 1, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
JW Marriott Atlanta Buckhead
Business Center
3300 Lenox Road NE
Atlanta, GA  30326 

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:   700 Seco Street, Pasadena, CA
Agency Negotiator:  Steve Mermell
Negotiating Party:  David Eads
Under Negotiation:  Price and terms of payment  

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 39 South El Molino Avenue, Pasadena, CA
Agency Negotiator: Steve Mermell
Negotiating Party: Danny Feldman
Under Negotiation: Price and terms of payment  

C.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek   

A.     PRESENTATION BY SENATOR ANTHONY J. PORTANTINO ON THE STATE OF THE STATE ADDRESS  

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO SELECT ELECTRIC, INC., FOR INSTALLATION OF PARK SECURITY LIGHTING AT JEFFERSON, GWINN AND SUNNYSLOPE PARKS FOR AN AMOUNT NOT-TO-EXCEED $395,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated September 19, 2018, submitted by Select Electric, Inc., in response to the specifications for the Installation of Park Security Lighting at Jefferson Park, Gwinn Park and Sunnyslope Park project, reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $395,000, which includes the base contract amount of $338,144 and a contingency of $56,856 to provide for any necessary change orders. 

726k

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH DMS FACILITY SERVICES FOR CITYWIDE HOUSEKEEPING SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,622,031
Recommendation:
(1)      Find that the contract with DMS Facility Services (DMS) for Citywide Janitorial Services is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated August 28, 2018, submitted by DMS for a one-year term; reject all other bids received; and authorize the City Manager to enter into a contract with DMS for Citywide housekeeping services in an amount not-to-exceed $1,622,031 over a one-year period. 

670k

3.      PURCHASE ORDER AWARD TO DANNY LETNER INCORPORATED DBA: LETNER ROOFING COMPANY FOR GYMNASIUM ROOF RETROFIT AT VICTORY PARK CENTER FOR AN AMOUNT NOT-TO-EXCEED $151,767
Recommendation:
(1)      Find that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15301, Existing Facilities, which exempts minor alteration of existing public facilities where no expansion of existing use will take place; and
(2)      Accept the bid dated September 4, 2018, submitted by Danny Letner Incorporated DBA: Letner Roofing Company (Letner Roofing), in response to the specifications for Gymnasium Roof Retrofit at Victory Park Center, reject all other bids received, and authorize the City Manager to enter into a purchase order for an amount not-to-exceed $151,767. 

559k

4.      PURCHASE ORDER AWARD TO MCKENDRY DOOR SALES, INCORPORATED FOR INSPECTING, MAINTAINING, AND REPAIRING MECHANIZED ROLL-UP DOORS AND ROLLING GATES FOR AN AMOUNT NOT-TO-EXCEED $432,327
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have a significant effect on the environment; and
(2)      Accept the bid dated July 17, 2018, submitted by McKendry Doors Sales, Incorporated (McKendry) in response to the specifications to furnish labor and materials for inspecting, maintaining, and repairing mechanized roll-up doors and rolling gates, authorize the City Manager to enter into such purchase order for an amount not-to-exceed $432,327 for a three-year period, inclusive of Consumer Price Index increases, and two additional one-year options in an amount not-to-exceed $144,109 annually, subject to the approval of the City Manager, for a maximum purchase order length of five years and a total purchase order amount of $720,545. 

458k

5.      ADOPTION OF NON-REPRESENTED MANAGEMENT SALARY RESOLUTION
   Recommendation:
   (1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources
   Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and as such, is not subject to environmental review; and
   (2)      Adopt the Non-Represented Management Salary Resolution. 

   573k

   RESOLUTION 95k

   NON-REPRESENTED MANAGEMENT SALARY 6580k

6.      AUTHORIZATION TO SUBMIT A FUNDING APPLICATION AND ADOPTION OF RESOLUTION IN CONNECTION WITH THE STATE OF CALIFORNIA NOTICE OF FUNDING AVAILABILITY FOR CALIFORNIA EMERGENCY SOLUTIONS AND HOUSING GRANT FUNDS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines, Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the submittal of an Application in the amount of $720,243 in response to the Notice of Funding Availability (“NOFA”) issued by the State Department of Housing and Community Development to receive California Emergency Solutions and Housing funding for eligible homeless programs;
(3)      Adopt a Resolution certifying that any funds received through the submittal of the Application in response to this NOFA will be used in a manner consistent with all applicable state, federal and other statutes, rules, regulations, guidelines, and laws regarding the CESH Program; and
(4)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the Application and all other related documents, agreements and amendments.  

566k

RESOLUTION 350k

7.      REVISION TO CAPITAL IMPROVEMENT PROJECT “IMPLEMENT MASTER PLAN – HAHAMONGNA WATERSHED PARK – HABITAT RESTORATION” PROJECT DESCRIPTION
Recommendation:
(1)      Find that the proposed action is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Revise the project description of Capital Improvement Project (CIP) “Implement Master Plan – Hahamongna Watershed Park – Habitat Restoration” to reflect recommended changes to the project work location. 

595k

ATTACHMENT A 198k

City Council 

City Clerk/Secretary 

8.         APPROVAL OF MINUTES 

September 17, 2018	City Council
September 17, 2018	Successor Agency to the Pasadena Community Development Commission

9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA           

Claim No. 13,161	Yvette Denise Marquez	$      25,000.00+
Claim No. 13,162 Claim No. 13,163   Claim No. 13,164 Claim No. 13,165 Claim No. 13,166	Qing Ying (Europane Bakery) Mercury Insurance as          subrogee for Leticia Gonzalez Yun Kil Shin Tommie J. Nelson Kok F. Yong	1,198.53           4,617.33                                                  941.10              270.00              711.16

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

10.    SUPPORT PROPOSITIONS 1 AND 2; OPPOSE PROPOSITION 6 FOR THE NOVEMBER 2018 STATE ELECTION AND SUPPORT MEASURE W: SAFE CLEAN WATER PROGRAM FOR THE NOVEMBER 2018 LOS ANGELES COUNTY ELECTION
Recommendation:  It is recommended that the City Council take the following positons on the upcoming November 6, 2018 Election:
A.   Support the following State Propositions and Los Angeles County Ballot Measure on the upcoming November 6, 2018 Election:
       1.    Proposition 1: Veterans and Affordable Housing Bond Act of 2018;
       2.    Proposition 2: No Place Like Home Act of 2018;
       3.    Los Angeles County Ballot Measure “W”: Los Angeles Region’s Public Health and Safe, Clean Water Program
B.   Oppose the following State Propositions on the upcoming November 6, 2018 Election:
       1.    Proposition 6: Voter Approval for Future Gas and Vehicle Taxes and 2017 Tax Repeal Initiative

867k

ATTACHMENT A 1390k

Recommendation of the Legislative Policy Committee: At the regular meeting of the Legislative Policy Committee on September 25, 2018, the Committee reviewed all 11 California ballot measures and the Los Angeles County measure for the upcoming November 6, 2018 election. The Committee approved a motion to support Proposition 1, Proposition 2, and Los Angeles County Measure W, and oppose Proposition 6. 

Municipal Services Committee 

Public Safety Committee 

11.    PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED DESIGN REVIEW FOR A NEW 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-566 EAST COLORADO BOULEVARD
Recommendation: It is recommended that the City Council continue the public hearing, at the request of the applicant, to October 29, 2018 at 7:00 p.m. 

12.    PUBLIC HEARING: ZONING CODE TEXT AMENDMENT TO ADD SECTIONS 17.50.075 AND 17.61.055 TO THE ZONING CODE TO ALLOW CONVERSIONS OF HOTELS AND MOTELS TO AFFORDABLE HOUSING AND TITLE 4 AMENDMENTS TO WAIVE OR REDUCE FEES FOR CONVERSIONS
Recommendation:
(1)      Find that the proposed Zoning Code Text Amendment is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Class 1 – Existing Facilities) and State CEQA Guidelines Section 15061(b)(3), that there are no features that distinguish this project from others in the exempt class, there are no unusual circumstances, and none of the exceptions to the exemptions apply;
(2)      Adopt the Findings of Consistency with the General Plan (Attachment A to the agenda report); and
(3)      Conduct first reading of an “Ordinance of the City of Pasadena Amending Title 17 (Zoning Code) of the Pasadena Municipal Code to Allow the Conversion of Hotels and Motels to Affordable Housing, and Amending Title 4 (Revenue and Finance) to Waive Certain Fees for Conversions.”
Recommendation of the Planning Commission: At a public hearing on September 12, 2018, the Planning Commission recommended that the City Council find that the Zoning Code Text Amendment is exempt from CEQA and approve the Zoning Code Amendment that would allow for both a ministerial and discretionary process to convert hotels or motels with 80 or fewer rooms to affordable housing, and significantly reduce or eliminate associated processing and impact fees. 

2568k

ATTACHMENTS A thru C 5566k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1957k

City Manager 

City Council 

First Reading:   

13.    Conduct first reading of an “AN ORDINANCE OF THE CITY OF PASADENA AMENDING Title 17 (Zoning Code) OF The PASADENA MUNICIPAL CODE tO allow the conversion of hotels and motels to affordable housing, and amending title 4 (REVENUE AND FINANCE) to waive CERTAIN fees for conversions” (See related Item No. 12) 

336k

ORDINANCE 3330k

Second Reading:  None 

14.    PREDEVELOPMENT PLAN REVIEW OF A MIXED-USE DEVELOPMENT AT 141 SOUTH LAKE AVENUE
Recommendation: This report is intended to provide information to the City Council; no action is required. 

2300k

ATTACHMENT A 12632k

ATTACHMENT B 9012k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 338k