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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 8, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 A.     CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
 Properties:  155 East Green Street, 300 East Colorado Boulevard, 400 East Green Street
Agency Negotiator: Steve Mermell
Negotiating Party:  Lance Taylor
Under Negotiation: Price and terms of payment   

B.     CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATIORS pursuant to Government Code Section 54956.8
Property Location: 1001 Rose Bowl Drive, Pasadena, California
Agency Negotiator:  Darryl Dunn
Negotiating Party: United Bid Committee, John Kristick (Executive Director)
Under Negotiations: Price and terms of payment 

 

 

 City Manager/Executive Director

1.      CONTRACT AWARD TO ACCESS PACIFIC, INC., FOR AREA H PERIMETER IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $1,100,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated December 19, 2017, submitted by Access Pacific, Inc., in response to the Project Plans and Specifications for Area H Perimeter Improvements, reject all other bids, and authorize the City Manager to enter into such contract for an amount not-to-exceed $1,100,000. 

313k

2.      RESOLUTION APPROVING ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 07-5064F15 BETWEEN THE CITY OF PASADENA AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION, FOR USE OF FEDERAL-AID FUNDS ON LOCAL TRANSPORTATION PROJECTS        
Recommendation:
(1)      Find that approval of the Master Agreement is exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15061(b)(3), the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)      Adopt a resolution approving the updated Administering Agency-State Master Agreement No. 07-5064F15 between the City of Pasadena and the State of California, Department of Transportation (Caltrans), for federal-aid funded transportation projects; and
(3)      Authorize the City Manager or his designee to execute Administering Agency – State Master Agreement No. 07-5064F15 and all future master agreements, subsequent project specific program supplemental agreements, funding and cooperative agreements, and amendments thereto, on behalf of the City. 

212k

RESOLUTION 467k

3.      ADOPT A RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTIONS 7522.56 AND 21224 RELATED TO HIRING IN THE PASADENA POLICE DEPARTMENT
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution for exception to the 180-day wait period for hiring retiree.

207k

RESOLUTION 2732k

ATTACHMENT A 365k

4.      APPROVAL OF AMENDMENT TO THE PASADENA TOURNAMENT OF ROSES ASSOCIATION MASTER LICENSE AGREEMENT NO. 20,502
Recommendation:
(1)      Find that the action proposed in the agenda report to be exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), State CEQA Guidelines Section 15301 (existing facilities); and
(2)      Authorize the City Manager to sign an amendment to the Amended and Restated Mater License Agreement with the Pasadena Tournament of Roses Association. 

257k

5.      EXTENSION OF AGREEMENT NO. 21,641 WITH TYLER TECHNOLOGIES, INC., TO FURNISH AND DELIVER AN ENTERPRISE RESOURCE PLANNING SYSTEM
Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)    Authorize the City Manager to retroactively amend Contract No. 21,641 with Tyler Technologies, Inc., to extend the performance term period to December 31, 2018.

248k

TPA 90k
 

6.      AUTHORIZATION TO AMEND CONTRACT NO. 22304 WITH MICHAEL BAKER INTERNATIONAL TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $150,000 FROM $850,000 TO $1,000,000 FOR CONTRACT PLANNING SERVICES
 Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) State Guidelines Section 15061 (b)(3) (General Rule);
(2)      Authorize the City Manager to amend Contract No. 22304 with Michael Baker International to increase the contract amount by $150,000, thereby increasing the total not-to-exceed amount from $850,000 to $1,000,000; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

263k

TPA 86k

7.      FINANCE COMMITTEE: CONTRACT AWARD TO YAKAR FOR DESIDERIO NEIGHBORHOOD PARK PROJECT FOR AN AMOUNT NOT-TO-EXCEED $2,020,000 AND AMENDMENT TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
Recommendation:
(1)      Acknowledge that on October 27, 2014, the City Council adopted a resolution to certify the Final Environmental Impact Report for the Reuse of the Desiderio Army Reserve Center, the Environmental Findings, a Mitigation Monitoring and Reporting Program, and a Statement of Overriding Considerations, and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review;
(2)      Amend the Fiscal Year (FY) 2018 Capital Improvement Program Budget by appropriating $340,000 in Residential Impact Fees to the Desiderio Park – Development of New Park (78054) project; and
(3)      Accept the bid dated December 20, 2017, submitted by YAKAR in response to the Project Plans and Specifications for Desiderio Neighborhood Park Project, reject all other bids, and authorize the City Manager to enter into such contract for an amount not-to-exceed $2,020,000. 

501k

8.      LEGISLATIVE POLICY COMMITTEE: APPROVAL OF THE FEDERAL AND STATE LEGISLATIVE PLATFORMS FOR CALENDAR YEAR 2018        
Recommendation:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve the Federal Legislative Platform and the State Legislative Platform for calendar year 2018.
Recommendation of the Legislative Policy Committee: At a special meeting of the Legislative Policy Committee on December 12, 2017, staff presented both the Federal and State Platforms for calendar year 2018. The Committee recommended forwarding both Platforms to the City Council with minor revisions.

  319k

ATTACHMENT A  1728k
ATTACHMENT B 2994 k

 City Council 

9.      RESIGNATION OF RI-KARLO HANDY FROM THE HUMAN SERVICES COMMISSION (District 1 Nomination)

  30k

10.   RESIGNATION OF KARLA BLUESTONE FROM THE LIBRARY COMMISSION (Mayor Nomination/District 7) 

36k

11.    APPOINTMENT OF WILLIAM B. DeCLERCQ TO THE SOUTH LAKE PARKING PLACE COMMISSION (Mayor Nomination/District 7) 

12.   APPOINTMENT OF RACHEL JANBEK AS CITY OF PASADENA REPRESENTATIVE TO THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT BOARD SERVING AT THE PLEASURE OF THE COUNCIL FOR A TERM OF FOUR YEARS, COMMENCING JANUARY 1, 2018 (Mayor Terry Tornek Nomination) 

13.   APPOINTMENT OF PAUL LECLERC TO THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

14.   APPROVAL OF AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve an amendment to the employment agreement for City Manager Steven B. Mermell to provide an increase to his annual salary and reflect the increase in his employee-paid pension contribution. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes. 

141k

AGREEMENT 372k

City Clerk/Secretary 

15.      APPROVAL OF MINUTES 

December 4, 2017	City Council
December 4, 2017	Successor Agency to the Pasadena Community Development Commission
December 11, 2017	City Council
December 11, 2017	Successor Agency to the Pasadena Community Development Commission
December 18, 2017	City Council
December 18, 2017	Successor Agency to the Pasadena Community Development Commission
December 25, 2017	City Council
December 25, 2017	Successor Agency to the Pasadena Community Development Commission
January 1, 2018	City Council
January 1, 2018	Successor Agency to the Pasadena Community Development Commission

 16.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA       

Claim No. 13,018	State Farm Insurance as subrogee of Ninfa Alvarez	$        2,014.51
Claim No. 13,019	Patrick David Haynes	25,000.00+
Claim No. 13,020	Karl Bohee	25,000.00+
Claim No. 13,021	Farid Yaghoubtil, Esq   (Downtown L.A. Law Group) representing Anthony Brian Rose II	25,000.00+
Claim No. 13,022	Kaveh Navab, Esq, (Navab Law), representing Adis Hayrapetyan	25,000.00+
Claim No. 13,023	Michael Nyerges	25,000.00+
Claim No. 13,024	Arthur D. Welsh c/o Claudia Welsh Andrews	6,108.46
Claim No. 13,025	V. James DeSimone Law, representing Alisha Brown	25,000.00+
Claim No. 13,026	The Law Office of Neal H. Sobol, representing Jill Rosenberg (aka Jill Rosenberg-Price)	Not stated
Claim No. 13,027	Mahoney Law Group, APC, representing Vachel A. Brown	25,000.00+
Claim No. 13,028	Charles Anthony McClain	2,693.92
Claim No. 13,029	UCM/ERP – Chamber Building c/o The Kutzer Company	5,000.00
Claim No. 13,030	Kirakosian Law, APC, representing Sidney Roulet-Gregg, an individual, through guardian ad litem, Priscilla Roulet-Gregg	25,000.00+
Claim No. 13,031	Lawrence Nakagawa	2,200.00

17.      PUBLIC HEARINGS SET

            February 5, 2018, 7:00 p.m. – Designation of 580 Arbor Street as a Landmark
February 5, 2018, 7:00 p.m. – Designation of 139 South Los Robles Avenue as a Landmark 
February 5, 2018, 7:00 p.m. – Substantial Amendment to the 2017-18 Annual Action Plan for Community Development Block Grant Program

  

 Economic Development and Technology Committee 

Finance Committee 

18.    AMENDMENTS TO FISCAL YEAR 2018 ADOPTED OPERATING BUDGET FOR THE ACQUISITION OF PROPERTY LOCATED AT 717 E. UNION STREET, PASADENA, CA        
Recommendation:
(1)        Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)        Amend the Fiscal Year (FY) 2018 Adopted Operating Budget by appropriating $3,155,000 from the Residential Impact Fees – Central District and approve a transfer of said funds to the General Fund for the acquisition of real property located at 717 E. Union Street, Pasadena, CA. 

214k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1987k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee

 

 City Manager 

19.    AMENDMENT TO PROXIMITY REQUIREMENT OF INCLUSIONARY HOUSING REGULATIONS; FINDING OF NUISANCE FOR 745-759 N. ORANGE GROVE BOULEVARD        
Recommendation:
(1)      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Amend Section IV.B.3.b “Proximity Requirement” of Inclusionary Housing Regulations as described in the agenda report; and
(3)      Make a finding of nuisance as to the property located at 745 – 759 N. Orange Grove Boulevard under the Inclusionary Housing Regulations, Section IV(B)(3)(b), as a blighted condition of long-standing duration. 

360k

ATTACHMENT 812k

City Council 

City Clerk 

20.    DETERMINATION ON THE FUTURE FORMAT OF CITY ELECTIONS TO BE HELD ON STATEWIDE ELECTION DATES IN EVEN YEARS CONSISTENT WITH THE CALIFORNIA VOTER PARTICIPATION RIGHTS ACT (CVPRA) AND DIRECTION TO STAFF TO PREPARE APPROPRIATE CHARTER AMENDMENT BALLOT MEASURE LANGUAGE TO BE SUBMITTED FOR VOTER APPROVAL AT THE JUNE 5, 2018 STATEWIDE PRIMARY ELECTION 
Recommendation: 
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), (“General Rule”);
(2)    Determine an agreed upon format for future City elections to occur on statewide election dates in even years consistent with the California Voter Participation Rights Act (CVPRA), from the following options:
Option A:     Continue to utilize the current Primary and General election format for the offices of Mayor and members of the City Council, requiring the successful candidate for any office to receive a 50%+1 majority to be elected in either the Primary or General elections held in even years, necessitating a one-time 19-month extension of the current terms of the Mayor and members of the City Council to facilitate the transition to statewide election dates; or
Option B:      Transition to plurality voting for the offices of Mayor and members of the City Council, wherein the successful candidate for any office must receive the highest number of votes for that office to be elected, with the election to occur on:

1.    Statewide Primary election dates, requiring a one-time 11-month extension of the current terms for the Mayor and members of the City Council to facilitate the transition to statewide election dates; or

2.    Statewide General election dates, requiring a one-time 19-month extension of the current terms for the Mayor and members of the City Council to facilitate the transition to statewide election dates.

(3)    Direct staff to prepare appropriate Charter Amendment language consistent with the City Council’s determination related to the future format of City elections, with the Charter Amendment measure to be submitted for voter approval at the June 5, 2018 Statewide Primary Election.

406k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 303k

 Advisory Bodies

21.    LICENSE AGREEMENT WITH SOCCER UNITED MARKETING FOR AN INTERNATIONAL SOCCER MATCH TO BE HELD
          MONDAY, MAY 28, 2018
         Recommendation of the Rose Bowl Operating Company:               
         (1)      Find that the license agreements proposed in the agenda report are categorically exempt under California Environmental Quality Act  
         (CEQA) State Guidelines Section 15323 (Normal Operations of Facilities for Public Gatherings);
         (2)      Authorize the General Manager to negotiate and enter into license agreements with Soccer United Marketing (SUM) for the presentation
                  of an international soccer match on May 28, 2018 (Memorial Day); and        
        (3)      Because this event will exceed the number of events that the Board may authorize, recommend that the City Council make the required
        findings, pursuant to Pasadena Municipal Code Section 3.32.270, to authorize the presentation of the proposed soccer match to be held at the
         Rose Bowl as a displacement event.

    282k

    EVENT SCHEDULE  123k

 First Reading:  None

 Second Reading:   

22.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 2, CHAPTER 2.355, SECTION 2.355.050(B) RELATING TO ADMINISTRATIVE FINES”

  121k

ORDINANCE 1089KB

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE ZONING CODE (TITLE 17) TO ADD SECTION 17.50.296 TO CHAPTER 17.50 OF THE PASADENA MUNICIPAL CODE PERTAINING TO SHORT-TERM RENTALS”

103k

ORDINANCE 2426k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 3419k