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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 20, 2018 

NOTE TO PUBLIC
A special meeting of the City Council will convene at 5:00 p.m. to discuss the closed session items below.
 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek
    

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representative: Jennifer Curtis
Employee Organization: American Federation of State, County and Municipal Employees, Local 858 (AFSCME)
    

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.      CONFIRM A CONTRACT AWARD TO REFLECT THE FULL BUSINESS NAME OF THE ENTITY AS: BTAC ACQUISITION CORPORATION, DOING BUSINESS AS BAKER & TAYLOR, LLC
Recommendation:

(1)
      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)
      Confirm a contract award to reflect the full business name of the entity as: BTAC Acquisition Corporation, doing business as Baker & Taylor, LLC. 

337k

2.      APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA POLICE OFFICERS ASSOCIATION FOR THE TERM OF JULY 1, 2018 – JUNE 30, 2021
Recommendation:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Approve a Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Pasadena Police Officers Association (PPOA) for the term of July 1, 2018 through June 30, 2021.        

617k

ATTACHMENT A 22173k

3.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH DAVID EVANS AND ASSOCIATES, INC.; DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC.; AND AHBE LANDSCAPE ARCHITECTS, INC., FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES IN AN AMOUNT NOT-TO-EXCEED $500,000 FOR EACH CONSULTANT
Recommendation:

(1)
      Find that the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with David Evans and Associates, Inc., for On-Call Landscape Architectural Services in an amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
(3)
      Authorize City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with David Volz Design Landscape Architects, Inc., for On-Call Landscape Architectural Services in an amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and
(4)
      Authorize City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with AHBE Landscape Architects, Inc., for On-Call Landscape Architectural Services in an amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services). 

867k

ATTACHMENT A 827k

4.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH DEGENKOLB ENGINEERS; KPFF, INC., DBA KPFF CONSULTING ENGINEERS; IMEG CORP; AND HOHBACH-LEWIN, INC., FOR ON-CALL STRUCTURAL ENGINEERING SERVICES IN AN AMOUNT NOT-TO-EXCEED $500,000 FOR EACH CONSULTANT
Recommendation:

(1)
      Find that the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Degenkolb Engineers for On-Call Structural Engineering Services for a total amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
(3)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with KPFF, Inc., dba KPFF Consulting Engineers for On-Call Structural Engineering Services for a total amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
(4)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with IMEG Corp for On-Call Structural Engineering Services for a total amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and
(5)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena
Municipal Code, with Hohbach-Lewin, Inc., for On-Call Structural Engineering Services for a total amount not-to-exceed $500,000 over a five year term. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services).

1138k

ATTACHMENT A 931k

5.      CONTRACT AWARD TO F S CONTRACTORS, INC., FOR COURT REPAIRS AT EATON-BLANCHE AND MCDONALD PARKS FOR AN AMOUNT NOT-TO-EXCEED $230,000  
RECOMMENDATION:

(1)
      Find that the project proposed in the agenda report is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)
      Accept the bid dated July 19, 2018, submitted by F S Contractors, Inc., in response to the Project Plans and Specifications for Citywide Sports Facilities Improvements at Eaton-Blanche Park and McDonald Park, reject all other bids received July 19, 2018, and authorize the City Manager to enter into a contract not-to-exceed $230,000 which includes the base contract amount of $188,000 and a contingency of $42,000 to provide for any necessary change orders. 

675k

City Council 

6.      RESIGNATION OF DR. ANGEL MEDINA FROM THE CODE ENFORCEMENT COMMISSION (District 4 Nomination) 

84k

7.      APPOINTMENT OF JURA SLATTERY TO THE NORTHWEST COMMISSION (District 3 Nomination) 

8.      APPOINTMENT OF MIREYA ASTURIAS JONES TO THE COMMISSION ON THE STATUS OF WOMEN (District 6 Nomination) 

City Clerk/Secretary 

9.         APPROVAL OF MINUTES 

July 9, 2018

City Council

July 9, 2018

Successor Agency to the Pasadena Community Development Commission

July 16, 2018

City Council

July 16, 2018

Successor Agency to the Pasadena Community Development Commission

July 23, 2018

City Council

July 23, 2018

Successor Agency to the Pasadena Community Development Commission

July 30, 2018

City Council

July 30, 2018

Successor Agency to the Pasadena Community Development Commission

August 6, 2018

City Council

August 6, 2018

Successor Agency to the Pasadena Community Development Commission

August 13, 2018

City Council

August 13, 2018

Successor Agency to the Pasadena Community Development Commission

10.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,130

Cecilia Zelaya

$       10,000.00+

Claim No. 13,131

Ireneusz Gorzynski dba E.G. Automotive Repair

         10,000.00+

Claim No. 13,132

Kenneth Frankel

                85.00

Claim No. 13,133

Sunny Chark Kong

           2,928.87

Claim No. 13,134

Christian Cunic

           1,410.00

Claim No. 13,135

Gloria M. Nanez

        Not stated

Claim No. 13,136

Wilshire Law Firm, representing Tony Juan Hermida

         25,000.00+

Claim No. 13,137

Scolinos, Sheldon & Nevell, representing Desiree Acosta

         25,000.00+

Claim No. 13,138

Linda Speil

              575.00

Claim No. 13,139

Jorge Antonio Jaramillo

           1,483.73

Claim No. 13,140

John Bradley Rushing

        Not stated

Claim No. 13,141

Victor A. Motta

        Not stated

Claim No. 13,142

Tierra Henderson

         10,000.00+

Claim No. 13,143

Dora E. Mendoza

        Not stated

Claim No. 13,144

William C. Prescott

           2,268.00

Claim No. 13,145

Adam Bernier

        Not stated

Claim No. 13,146

Erik and Andrea Brandon

         10,000.00+

11.      PUBLIC HEARING SET       

               September 24, 2018, 7:00 p.m. - Draft Consolidated Annual Performance and Evaluation Report (2017-2018 Program Year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and HOME Investment Partnership Act             

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

PUBLIC HEARING:  7:00 P.M.

12.   CONTINUED PUBLIC HEARING: CONDUCT PUBLIC HEARING AND FIRST READING OF AN ORDINANCE TO GRANT A FRANCHISE TO SOUTHERN CALIFORNIA GAS COMPANY
Recommendation:
It is recommended that the City Council continue the public hearing to August 27, 2018 at 7:00 p.m. 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

13.    UPDATE ON THE ARROYO ADVISORY GROUP AND ACTION TO SUPPORT EFFORTS TO ENHANCE AND IMPROVE THE ARROYO SECO (“ONE ARROYO” PROJECT)
Recommendation:

(1)
        Receive and file the Arroyo Advisory Group’s “One Arroyo Final Report.”
(2)
       Endorse the One Arroyo Foundation’s Capital Campaign to raise $7M in support of the One Arroyo capital improvement projects. 

759k

ATTACHMENT A 5881k

14.    FISCAL YEAR 2019 GENERAL FUND BUDGET REDUCTION OPTIONS
Recommendation: It is recommended that the City Council amend the Fiscal Year 2019 Operating Budget to implement additional General Fund expenditure reductions as outlined in the Background Section of the agenda report.
 

1018k

ATTACHMENT 1 190k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

ORDINANCES                     

First Reading:  None 

Second Reading:   

15.    Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PASADENA AND ARTCENTER COLLEGE OF DESIGN RELATED TO THE MASTER PLAN FOR THE SOUTH CAMPUS (870, 888, 950, AND 988 S. RAYMOND AVENUE AND 1111 S. ARROYO PARKWAY) AND HILLSIDE CAMPUS (1700 LIDA STREET)” (Introduced by Councilmember Madison)

305k

ORDINANCE 1887k

DEVELOPMENT AGREEMENT 19184k

MASTER PLAN 32835k

INFORMATION ITEM

 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

FUTURE COUNCIL MEETING DATES

 

August 27, 2018

September 3, 2018 (To be cancelled)

September 10, 2018 (To be cancelled)

September 17, 2018

September 24, 2018

October 1, 2018

October 8, 2018 (To be cancelled)

October 15, 2018

October 22, 2018

October 29, 2018

November 5, 2018

November 12, 2018 (To be cancelled)

November 19, 2018

November 26, 2018

December 3, 2018

December 10, 2018

December 17, 2018

FUTURE PUBLIC HEARINGS:

August 27, 2018, 7:00 p.m. - Proposed Adjustments to Inclusionary In-Lieu Fee Rates

August 27, 2018, 7:00 p.m. - Continued Public Hearing: Conduct Public Hearing and First Reading of an Ordinance to Grant a Franchise to Southern California Gas Company

September 24, 2018, 7:00 p.m. - Draft Consolidated Annual Performance and Evaluation Report (2017-2018 Program Year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and HOME Investment Partnership Act

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

August 21, 2018 (To be cancelled)

September 18, 2018 (Special meeting to commence at 4:30 p.m.)

October 16, 2018

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

August 27, 2018

September 10, 2018 (To be cancelled)

September 24, 2018

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

August 28, 2018

September 25, 2018

October 23, 2018

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

August 28, 2018

September 11, 2018

September 25, 2018

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

September 3, 2018 (To be cancelled)

September 19, 2018

October 1, 2018

                                                                                             COMMISSION VACANCIES 31k