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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 15, 2017 

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
 Fiscal Year 2018 Recommended Operating Budget 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek   

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Rodgers, et al. v. City of Pasadena, et al.
USDC Case No.: 2:16-cv-3616-CAS (Ex) 

C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Thompson v. City of Pasadena, et al. 
LASC Case No.: BC591786   

 

 

City Manager/Executive Director 

1.      AUTHORIZE INCREASE TO PURCHASE ORDER NO. 1170331 WITH MOTOROLA SOLUTIONS INC., BY $50,000 FOR A TOTAL NOT-TO-EXCEED OF $124,999 AND TO ENTER INTO A THREE YEAR CONTRACT WITH MOTOROLA SOLUTIONS INC., FOR RADIO COMMUNICATIONS EQUIPMENT AND ACCESSORIES
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize an increase to Purchase Order No. 1170331, with Motorola Solutions, Inc., by $50,000 for a new amount not-to-exceed $124,999 for radio communications equipment and accessories;
(3)      Authorize the issuance of a contract with Motorola Solutions, Inc., for the purchase of radio communications equipment and accessories in an amount not-to-exceed $375,000 for the period of July 1, 2017 to June 30, 2020. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(4)       Grant the proposed contract an exemption from the Competitive Selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B) contracts for which the City’s best interests are served. 

288k

TPA 139k

2.      AUTHORIZE PURCHASE ORDER WITH NATIONAL AUTO FLEET GROUP FOR PURCHASE OF ONE 2017 FORD F-750 WITH 1,200 GALLON WATER TANKER FOR AN AMOUNT NOT-TO-EXCEED $80,269
Recommendation:
(1)      Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the issuance of a purchase order with National Auto Fleet Group for the purchase of one 2017 Ford F-750 with a 1,200 gallon water tanker truck in an amount not-to-exceed $80,269. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities, or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served.        

212k

ATTACHMENT A 35k

TPA 284k

3.      CONTRACT AWARD TO PK CONSTRUCTION FOR ARROYO TERRACE TRAIL AND WALL RESTORATION AT CENTRAL ARROYO FOR AN AMOUNT NOT-TO-EXCEED $105,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Section 15301, Existing Facilities, which exempts repair or minor alteration of existing public facilities where no expansion of existing use will take place; and
(2)      Accept the bid dated April 7, 2017, submitted by PK Construction in response to the Project Specifications for Arroyo Terrace Trail and Wall Restoration at Central Arroyo, and authorize the City Manager to enter into such contract for an amount not-to-exceed $105,000. 

230k

4.      AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH GENUINE PARTS COMPANY FOR THE PURCHASE OF AUTO AND TRUCK PARTS WITH RELATED AUTO AND TRUCK EQUIPMENT, ACCESSORIES, SUPPLIES, AND SERVICES IN AN AMOUNT NOT-TO-EXCEED $915,000 FOR THREE YEARS
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Genuine Parts Company for auto and truck parts with related auto and truck equipment, accessories, supplies and services in an amount not-to-exceed $915,000 for three years. Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

239k

TPA 453k

5.      AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH CONNEXIONZ, LTD., FOR $586,456 TO EXPAND THE DEPLOYMENT OF THE REAL-TIME TRANSIT VEHICLE ARRIVAL INFORMATION SYSTEM
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule);
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Connexionz, Ltd., for an amount not-to-exceed $586,456 for three years to expand the deployment of the real-time Transit Vehicle Arrival Information System (TVAIS); and
(3)      It is further recommended that the City Council to the extent this is considered a separate procurement, grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049B, contracts for which the City’s best interests are served. 

330k

ATTACHMENT A 290k

6.      APPROVAL OF MODIFICATIONS TO GROUND LEASE AGREEMENT WITH HERITAGE SQUARE HOUSING PARTNERS, LP FOR A CAPITALIZED GROUND LEASE PAYMENT TO THE CITY IN THE AMOUNT OF $437,000
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve certain modifications to the Ground Lease Agreement with Heritage Square Housing Partners, LP (Agreement No. 20,998-2) as described in the agenda report, in connection with the proposed capitalized ground lease payment to the City in the amount of $437,000; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, the modified Ground Lease Agreement, and any and all documents in connection with the proposed capitalized ground lease payment to the City. 

206k

City Council 

7.      REAPPOINTMENT OF ROSS SELVIDGE TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY EFFECTIVE JUNE 1, 2017 (City of Pasadena Nomination)  

8a.    REAPPOINTMENT OF STEVE MADISON TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY EFFECTIVE JUNE 1, 2017 (City of Pasadena Nomination)  

8b.    REAPPOINTMENT OF TERRY TORNEK TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY EFFECTIVE JUNE 1, 2017 (City of Pasadena Nomination)  

Advisory Bodies 

9.      RESOLUTION APPROVING THE ANNUAL REPORT OF THE ADVISORY BOARD OF THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT (“DISTRICT”), DECLARING ITS INTENTION TO LEVY ASSESSMENTS AGAINST HOTEL AND MOTEL BUSINESSES WITHIN THE DISTRICT FOR FISCAL YEAR 2018 AND SETTING A PUBLIC HEARING ON THE LEVY OF THE ASSESSMENTS FOR JUNE 19, 2017 AT 7:00 P.M.
Recommendation of the Pasadena Center Operating Company: It is recommended that the City Council adopt a resolution approving the annual report of the Advisory Board of the Pasadena Tourism Business Improvement District (the “District”) for Fiscal Year 2018, declaring its intention to levy assessments against hotel and motel businesses within the District for Fiscal Year 2018 and setting a Public Hearing on the levy of the assessments on June 19, 2017 at 7:00 p.m. 

205k

RESOLUTION 5065k

EXHIBIT A 544k

ATTACHMENT B-1 65k

ATTACHMENT B-2 59k

City Clerk/Secretary 

10.    AUTHORIZE AN INCREASE TO PURCHASE ORDER NO. 30659 WITH THE UNITED STATES POSTAL SERVICE (USPS) IN THE AMOUNT OF $50,000 FOR A REVISED FISCAL YEAR 2017 TOTAL NOT-TO-EXCEED AMOUNT OF $650,000 FOR POSTAGE
Recommendation:  It is recommended that the City Council:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and (2)    Authorize an increase to Purchase Order No. 30659 with the USPS in the amount of $50,000, for a revised Fiscal Year 2017 total not-to-exceed amount of $650,000 for postage.  Neither Competitive bidding nor Competitive Selection are required pursuant to City Charter Section 1002 (H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. 

161k

11.      APPROVAL OF MINUTES 

April 24, 2017	City Council
April 24, 2017	Successor Agency to the Pasadena Community Development Commission
May 1, 2017	City Council - Organizational

12.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,861	Hoang Pham	$       10,000.00+
Claim No. 12,862	Jennifer Moran	2,248.42
Claim No. 12,863	Kristi and Steven Upson-Saia	Not Stated
Claim No. 12,864	Maria E. Mendoza	2,234.53
Claim No. 12,865	Dawn Scott	1,150.00
Claim No. 12,866	Regina Thurston c/o Estate of Earline J. Todd	1,300.00

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

13.    PUBLIC HEARING: RENEWAL OF THE SOUTH LAKE AVENUE ASSOCIATION PROPERTY AND BUSINESS IMPROVEMENT DISTRICT (SLA PBID)
Recommendation:
(1)      Conduct a public hearing on the proposed renewal of the South Lake Avenue District Association Property and Business Improvement District (SLA PBID);
(2)      Find that adopting a resolution renewing the South Lake Avenue Association  District Property and Business Improvement District is exempt from the California Environmental Quality Act (CEQA) per section 15061(b)(3), General Rule.
It is further recommended that upon closing of the Public Comment portion of the Public Hearing, that the City Council:
(3)      Order tabulation of all ballots received and not withdrawn, and request a report on the tabulation results as soon as possible. Upon receipt of the report on the tabulation of ballots, if the results of said tabulation show that a majority protest does not exist, it is recommended that the City Council:
(4)      Authorize the City Manager to enter into a Baseline Services Contract and the Agreement for Services with SLA PBID;
(5)      Appoint the South Lake Business Association (acting by and through its Board of Directors) as the owners association for the purpose of making recommendations to the City Council on expenditures derived from the assessment, property classifications, as applicable, and on the method and basis of levying assessments; and
(6)      Adopt a final resolution “Renewing the South Lake Avenue Property and Business Improvement District.” 

450k

RESOLUTION 5227k

ATTACHMENTS 1 thru 3 496k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

14.    CONTINUED PUBLIC HEARING: FISCAL YEAR 2018 RECOMMENDED OPERATING BUDGET
Recommendation: Receive public comment and continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 19, 2017 or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and adopt the Fiscal Year 2018 Recommended Operating Budget. 

177k

ATTACHMENTS A & B 1246k

15.    CONTINUED PUBLIC HEARING: FISCAL YEAR 2018 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
Recommendation: Receive public comment and continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 12, 2017 or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2018 Schedule of Taxes, Fees, and Charges. 

184k

ATTACHMENT A 11174k

16.    CONTINUED PUBLIC HEARING: FISCAL YEAR 2018 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: Receive public comment and continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 12, 2017 or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2018 General Fee Schedule. 

329k

RESOLUTION 711k

ATTACHMENT A 7615k

ATTACHMENTS B & C 5845k

17.    PUBLIC HEARING: APPROVAL OF THE ANNUAL ACTION PLAN (2017-2018) AND RELATED FUNDING APPLICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND EMERGENCY SOLUTIONS GRANT PROGRAMS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3);
(2)      Approve the Annual Action Plan, including the funding allocations set forth in the agenda report for Program Year 2017-2018 program activities under the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships (HOME) programs, for submittal to the U.S. Department of Housing and Urban Development (HUD);
(3)      Approve the submittal of a grant application for CDBG Program Year 2017-2018 entitlement funds in the amount of $1,794,088;
(4)      Approve the submittal of a grant application for ESG Program Year 2017-2018 entitlement funds in the amount of $160,921;
(5)      Approve the submittal of a grant application for HOME Program Year 2017-2018 entitlement funds in the amount of $510,684; and
(6)      Authorize the City Manager to execute, and the City Clerk to attest, the Annual Action Plan (2017-2018), the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds.   
Recommendation of the Northwest Commission: On February 21, 2017, the Northwest Commission finalized recommendations for City Council consideration for CDBG non-public service projects listed in Attachment A of the agenda report. 

304k

ATTACHMENT A 147k

ATTACHMENT B 1054k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Manager 

18.      SUSPENSION OF CITY UTILITY SERVICES FOR VIOLATION OF SPECIFIED SECTIONS OF THE PASADENA MUNICIPAL CODE
Recommendation:
(1)      Find that the proposed Pasadena Municipal Code Amendments are exempt from environmental review under Section 15061(b)(3)(general rule) of the California Environmental Quality Act (“CEQA”); and
(2)      Conduct first reading of an ordinance adding new provisions to the Pasadena Municipal Code that permit electrical and water utility suspensions for violations of certain sections of the Pasadena Municipal Code. (See Item No. 19) 

333k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

First Reading:   

19.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA ADDING CHAPTER 8.88 TO TITLE 8 OF THE PASADENA MUNICIPAL CODE PERMITTING SUSPENSION OF CITY UTILITY SERVICES FOR VIOLATION OF SPECIFIED SECTIONS OF THE PASADENA MUNICIPAL CODE, AND AMENDING TITLE 14, CHAPTER 14.04, SECTION 14.04.030 (VIOLATIONS) OF THE PASADENA MUNICIPAL CODE REGARDING ADDITIONAL ENFORCEMENT PROVISIONS” (See related Item No.18) 

99k

ORDINANCE 16707k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 599k

20.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA ADDING A NEW CHAPTER 9.45 OF THE PASADENA MUNICIPAL CODE ENTITLED “UNMANNED AIRCRAFT SYSTEMS”

90k

ORDINANCE 3312k

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY TITLE 17, CHAPTER 17.20, SECTION 17.20.020 OF The PASADENA MUNICIPAL CODE (THORNDIKE LANDMARK OVERLAY DISTRICT)” 

98k

ORDINANCE 98k

Second Reading:  None