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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 8, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 A.   CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant to Government Code Section 54957
       and CITY COUNCIL CONFERENCE
       WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
       Position Title: City Manager
       City Representative: Terry Tornek 

       ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representative: Steve Mermell and Jennifer Curtis
Employee Organization: Pasadena Management Association (PMA) 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.    POTENTIAL THREATS TO SECURITY OF PUBLIC BUILDINGS OR FACILITIES pursuant to Government Code Section 54957 Consultation with: Pasadena    Police Chief Phillip L. Sanchez   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director
 

1.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH ST. GEORGE’S MEDICAL CLINIC FOR VARIOUS MEDICAL SERVICES FOR A TERM OF THREE YEARS OR UNTIL $663,300 IS EXPENDED, WHICHEVER OCCURS FIRST, AND INCREASE PURCHASE ORDER NO. 1160302 BY $42,000        Recommendation:
(1)      Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract with St. George’s Medical Clinic for pre-employment medical review and physicals, OSHA mandated physicals and medical monitoring, occupational therapy, and drug screens, in an amount not-to-exceed $663,300 or three years, whichever occurs first. Competitive Bidding is not required pursuant to City Charter Section 1002(F) Contracts for Professional or Unique Services;
(3)      To the extent this could be considered a separate transaction subject to Competitive Selection, grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served; and
(4)      Authorize the City Manager to increase Purchase Order No. 1160302 with St. George’s Medical Clinic by $42,000 to a new amount of $116,999 for pre-employment medical review and physicals.

 285K

TPA 56K

ACTION:  APPROVED STAFF RECOMMENDATION

2.     AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH REHRIG PACIFIC COMPANY FOR PURCHASE OF 192 THREE-CUBIC YARD FRONT LOAD PLASTIC REFUSE DUMPSTERS IN AN AMOUNT NOT-TO-EXCEED $150,000 FOR ONE YEAR
Recommendation:
(1)      Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the issuance of a purchase order in an amount not-to-exceed $150,000 without competitive bidding pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies, or services available from only one vendor, to Rehrig Pacific Company; and
(3)      Grant the proposed purchase order an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

183K

TPA 58K

ACTION:  APPROVED STAFF RECOMMENDATION

3.     AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH TOTER INCORPORATED FOR THE PURCHASE OF 3,000 ROTATIONAL MOLDED AUTOMATED REFUSE CONTAINERS IN AN AMOUNT NOT-TO-EXCEED $150,000 FOR ONE YEAR
 Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the issuance of a purchase order in an amount not-to-exceed $150,000 without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services to Toter Incorporated; and
(3)      Grant the proposed purchase order an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contract for which the City’s best interests are served. 

167K

        TPA 53K

ACTION:  APPROVED STAFF RECOMMENDATION

4.     CONTRACT AWARD TO CALPROMAX ENGINEERING, INC., FOR STREET LIGHTING IMPROVEMENTS AT VARIOUS DEVELOPMENT LOCATIONS FOR AN AMOUNT NOT-TO-EXCEED $327,000
Recommendation:
(1)      Find the project proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 3, Section 15303, New Construction or Conversion of Small Structures, and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review; and
(2)      Accept the bid dated June 29, 2016, submitted by Calpromax Engineering, Inc., in response to the project specifications for Street Lighting Improvements at Various Development Locations; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $327,000, which includes the base contract amount of $297,280 and a contingency of $29,720 to provide for any necessary change orders.

 206K

ACTION:  APPROVED STAFF RECOMMENDATION

5.     CONTRACT AWARD TO SENSITIVE INDUSTRIAL SUPPLY, DBA DESERT INDUSTRIAL SUPPLY, TO FURNISH PLUMBING SUPPLIES FOR AN AMOUNT NOT-TO-EXCEED $288,000
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Accept the bid dated March 1, 2016 submitted by Sensitive Industrial Supply dba Desert Industrial Supply (Desert Industrial) in response to specifications for plumbing supplies; and
(3)      Authorize the City Manager to enter into a contract with Desert Industrial Supply to provide plumbing supplies for one year with two one-year renewal options, in an amount not-to-exceed $288,000 for the maximum contract length of three years, subject to approval by the City Manager. 

135K

ACTION:  APPROVED STAFF RECOMMENDATION

6.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH ORGANIC PLANET TRUCK & TRANSPORT, INC., TO FURNISH LABOR AND EQUIPMENT FOR DEBRIS HAULING AND DISPOSAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $205,910 PER YEAR (SPECIFICATION WD-16-07)
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated June 29, 2016, submitted by Organic Planet Truck & Transport, Inc., in response to Specification WD-16-07, to furnish labor and equipment for debris hauling, self-loading, and disposal services for the Water and Power Department (“PWP”), reject all other bids received, and authorize the City Manager to enter into a contract with Organic Planet Truck & Transport, Inc., for an amount not-to-exceed $205,910 for an initial period of one year with an option for three additional one-year terms at $205,910 per year subject to the approval of the City Manager. If the three additional one-year terms are exercised, the total contract amount may be $823,640.

206K

ACTION:  APPROVED STAFF RECOMMENDATION

7.     AUTHORIZATION TO AMEND CONTRACT NO. 22,161 WITH OHL USA INC., FOR THE LA LOMA BRIDGE REHABILITATION PROJECT, TO INCREASE THE AMOUNT NOT-TO-EXCEED BY $300,000 FROM $10,815,000 TO $11,115,000
Recommendation:
(1)      Authorize an amendment to Contract No. 22,161 with OHL USA, Inc., to increase the contract amount by $300,000, thereby increasing the not-to-exceed amount from $10,815,000 to $11,115,000 for the installation of additional electrical conduit in the La Loma Bridge Rehabilitation Project. The proposed contract amendment is exempt from competitive bidding pursuant to City Charter Section 1002(C) Contracts for labor, material, supplies, or services available from only one vendor; and
(2)      To the extent this could be considered a separate procurement, it is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served.

 230K

TPA 41K

ACTION:  APPROVED STAFF RECOMMENDATION

8.     ACCEPT AND ADOPT A TENTATIVE  AGREEMENT WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL 858 AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL 858 FOR THE TERM OF JULY 1, 2015 – JUNE 30, 2018
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review;
(2)      Accept and adopt a tentative agreement for a successor Memorandum of Understanding between the City of Pasadena and the American Federation of State, County, and Municipal Employees, Local 858 for the term of July 1, 2015 – June 30, 2018; and
(3)      Approve a Memorandum of Understanding between the City of Pasadena and the American Federation of State, County, and Municipal Employees, Local 858 for the term of July 1, 2015 – June 30, 2018.

 159K

MEMORANDUM OF UNDERSTANDING 4045K

ACTION:  APPROVED STAFF RECOMMENDATION

9.     FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CITY OF LOS ANGELES FOR ADMINISTRATION OF THE 2015 URBAN AREA SECURITY INITIATIVE (UASI) GRANT OF $496,156, AMENDING THE FISCAL YEAR 2017 BUDGET BY RECOGNIZING REVENUE OF $116,234, AND APPROPRIATING EXPENDITURES OF $113,700
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a contract with the City of Los Angeles to accept and administer UASI grant funds on behalf of the City of Pasadena; and
(3)      Amend the fiscal year 2017 budget by recognizing revenue of $116,234 and appropriating expenditures of $113,700 for the 2015 UASI grant to Fire Department Grant Fund (Fund 230).

  139K

ACTION:  APPROVED STAFF RECOMMENDATION

10.   FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT: QUARTER ENDING JUNE 30, 2016
Recommendation: This report is for information purposes only.

  973K

ATTACHMENT A 4865K

ACTION:  APPROVED STAFF RECOMMENDATION

11.   FINANCE COMMITTEE: JOINT ACTION: 2016-2017 INVESTMENT POLICY AND INVESTMENT STRATEGY
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development Commission:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt the City Treasurer’s recommended Investment Policy and Investment Strategy for Fiscal Year 2016-2017.

  174K

   ATTACHMENT A 713K

   ATTACHMENT B 192K

ACTION:  APPROVED STAFF RECOMMENDATION

12.   FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH PUBLIC RESOURCES ADVISORY GROUP FOR INDEPENDENT FINANCIAL ADVISOR SERVICES FOR THE WATER AND POWER DEPARTMENT FOR A PERIOD OF THREE YEARS, WITH TWO OPTIONAL, ONE YEAR EXTENSIONS IN AN AMOUNT NOT-TO-EXCEED $250,000
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)    Authorize the City Manager to enter into a contract with Public Resources Advisory Group Corporation (“PRAG”) for independent financial advisor services for the Water and Power Department (“PWP”) for an amount not-to-exceed $150,000 over a period of three years with two optional one-year extensions not-to-exceed $50,000 per year, subject to the approval of the City Manager. If all options are exercised, the total value of the contract will be $250,000 over a five-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.

  299K

 TPA 358K

ACTION:  APPROVED STAFF RECOMMENDATION

13.   FINANCE COMMITTEE: CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT AWARDED TO THE CITY OF PASADENA FOR THE SAFER STREETS PASADENA – SCHOOL AREA SAFETY PROGRAM
Recommendation:
(1)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) (General Rule) of the State CEQA Guidelines;
(2)      Authorize the City Manager to enter into an agreement with the California Office of Traffic Safety (OTS) to receive Fiscal Year (FY) 2017 grant funding for the Safer Streets Pasadena – School Area Safety Program in the amount of $145,000 and any subsequent agreements regarding the grant award; and
(3)      Amend the Department of Transportation’s FY 2017 Operating Budget to recognize and appropriate $145,000 in grant funds awarded by OTS for the Safer Streets Pasadena – School Area Safety Program as detailed in the Fiscal Impact Section of the agenda report.

   168K

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

14.   APPROVAL OF AN AGREEMENT FOR EMPLOYMENT BETWEEN THE CITY OF PASADENA AND
        STEVEN B. MERMELL
        Recommendation:
        (1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality
        Act (CEQA), Public Resources Code
        Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review;
        and
        (2)      Approve the Agreement for Employment between the City of Pasadena and Steven B. Mermell for his services as City
        Manager effective August 8, 2016.

        93K

          ATTACHMENT A  547K

        ACTION:  APPROVED STAFF RECOMMENDATION

15.   RESIGNATION OF JOHN ORR FROM THE ACCESSIBILITY AND DISABILITY
        COMMISSION EFFECTIVE SEPTEMBER 1, 2016 (District 6 Nomination)

           36K

        ACTION:  ACCEPTED WITH REGRETS

16.   APPOINTMENT OF TRAUDE GOMEZ RHINE TO THE LIBRARY COMMISSION (District 2 Nomination)

ACTION:  APPROVED

17.   APPOINTMENT OF GRANT SCOTT McCOMB TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 2 Nomination)

        ACTION:  APPROVED

18.   APPOINTMENT OF LORRAINE MONTGOMERY TO THE COMMISSION ON THE STATUS OF WOMEN (District 2 Nomination)

ACTION:  APPROVED

 Advisory Bodies 

19.   FINANCE COMMITTEE: AMEND ROSE BOWL OPERATING COMPANY (RBOC) MAJOR CAPITAL IMPROVEMENT PROGRAM (CIP) IMPROVEMENTS  PROJECT - FISCAL YEAR 2017 BUDGET TO INCLUDE 1922 LOCKER ROOM IMPROVEMENTS AND PARKWAY ENTRANCE IMPROVEMENTS        Recommendation:
(1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15061(b)(3) (General Rule) and 15301 (Existing Facilities- Minor); and
(2)      Amend the Rose Bowl Operating Company (RBOC) Major Capital Improvement Program (CIP) Improvements Project - Fiscal Year 2017 budget and appropriate $120,000 for Parkway Entrance improvements and $250,000 for 1922 Lock Room improvements, funded in full by third party, Legacy Connections contribution for its construction. The total appropriation is $370,000.

659K

ACTION:  APPROVED ROSE BOWL OPERATING COMPANY'S RECOMMENATION

City Clerk/Secretary 

20.      APPROVAL OF MINUTES

July 11, 2016	City Council
July 11, 2016	Successor Agency to the Pasadena Community Development Commission
July 18, 2016	City Council
July 18, 2016	Successor Agency to the Pasadena Community Development Commission
July 25, 2016	City Council
July 25, 2016	Successor Agency to the Pasadena Community Development Commission
August 1, 2016	City Council
August 1, 2016	Successor Agency to the Pasadena Community Development Commission

         ACTION:  APPROVED AS SUBMITTED

21.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA      

Claim No. 12,681	Pacific Bell/AT&T/Diane Mancini	$     2,251.01
Claim No. 12,682	Ed and Karol Franks	340.00
Claim No. 12,683	Ellis Law Corporation representing Shondalyn Small	25,000.00+
Claim No. 12,684	Nina Lowe-Malone	3,341.18
Claim No. 12,685	Jose L. Martinez	200.00
Claim No. 12,686	Kevin Guerrero	Not stated
Claim No. 12,687	Project Resources Group on behalf of Charter Communications	1,954.59
Claim No. 12,688	David Kiefer	Not stated
Claim No. 12,689	Phillip Giordano	79.95
Claim No. 12,690	Michael Sempert	796.78
Claim No. 12,691	Shawn Johnson	Not stated
Claim No. 12,692	Leslie Estrada	450.00
Claim No. 12,693	Kimball R. Millar	12,866.92
Claim No. 12,694	John Poer	Not stated
Claim No. 12,695	Kate Canada-Obregon/Ismael Obregon	6,727.00
Claim No. 12,696	Tim Shordon	Not stated
Claim No. 12,697	Sylvia Griffith	25,000.00+
Claim No. 12,698	Southern California Gas Company	Not stated
Claim No. 12,699	Rose V. Dy	Not stated

        ACTION:  RECEIVED AND FILED

22.      PUBLIC HEARINGS SET                

August 15, 2016, 7:00 p.m. – Conditional Use Permit No. 6279 to Allow Rehabilitation of the Historic YWCA Building and Construction of a Two-to-Six Story Building for Use as a 179-Room Hotel at 78 North Marengo Avenue

         ACTION:  PUBLIC HEARING SET

 

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

23.   PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO THE ANNUAL ACTION PLAN (2016-2017) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; REPROGRAMMING FUNDS IN THE AMOUNT OF $57,035 FROM DOOR OF HOPE AND ALLOCATING ADDITIONAL FUNDS IN THE AMOUNT OF $4,807 TO THE UNION STATION HOMELESS SERVICES PROJECT TOTALING $61,842
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve the submission to the U.S. Department of Housing and Urban Development of a Substantial Amendment to the Annual Action Plan (2016-2017) as described in the report to reprogram Community Development Block Grant (“CDBG”) funds in the amount of $57,035 from the Door of Hope and to allocate additional CDBG funds in the amount of $4,807 for the Union Station Homeless Services project totaling $61,842. 

   233K

ACTION:  APPROVED STAFF RECOMMENDATION

 City Manager

 City Council

 First Reading:  None

Second Reading:  None

24.   CITY ATTORNEY “5 MINUTE BRIEFING” ON USE OF PUBLIC RESOURCES FOR BALLOT MEASURES
Recommendation: This report is intended to provide information to the City Council, no action is required.

ACTION:  RECEIVED AND FILED