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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 25, 2016
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Designated
         Representative: Steve Mermell and Jennifer Curtis Employee Organization: Pasadena Management Association (PMA) 

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS   pursuant to Government Code Section 54956.8
Addresses of Properties: 391 South Orange Grove Boulevard, Pasadena; 835 South Raymond Avenue, Pasadena; 700 Seco Street, Pasadena; and 360 North Arroyo Boulevard, Pasadena Agency Negotiator: Steve Mermell Negotiating Party:  Tournament of Roses Association Under Negotiation: Price and terms of payment  

C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)     Name of Case: Roldan v. Rose Bowl Operating Company (RBOC), City of Pasadena  USDC Case No.: 2:15-cv-09964 

 

 

 City Manager/Executive Director 

1.      CONTRACT AWARD TO ITERIS, INC., FOR CONSULTANT SERVICES TO PROVIDE TRAFFIC MANAGEMENT CENTER (TMC) STAFFING SERVICES FOR SPECIAL EVENTS        
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the Interim City Manager to increase the not-to-exceed amount of Purchase Order No. 1160125 with Iteris, Inc., by $168,246, thereby increasing the not-to-exceed amount from $72,138 to $240,384 for consultant services to provide Traffic Management Center (TMC) staffing services for special events; and
(3)      To the extent this could be considered a separate transaction subject to Competitive Selection, grant the proposed increase an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interest are served.

 219k
 

            ATTACHMENT A 32k

            TPA 95k

2.      APPROVAL OF A CONTRACT IN THE AMOUNT OF $160,000 BETWEEN THE CITY OF PASADENA, ACTING AS AGENT FOR THE FOOTHILL EMPLOYMENT AND TRAINING CONSORTIUM, AND THE SOUTH BAY WORKFORCE INVESTMENT BOARD, INC., TO PROVIDE EMPLOYMENT AND TRAINING SERVICES TO WELFARE-TO-WORK PARTICIPANTS
Recommendation: It is recommended that the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), General Rule;
(2)      Approve a contract between the City of Pasadena (acting as an agent for the Foothill Employment and Training Consortium) and the South Bay Workforce Investment Board, Inc., in the amount of $160,000, to provide employment and training services to area welfare-to-work program services; and
(3)      Authorize the Interim City Manager to enter into the subject contract for which neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3) (“Contracts with other governmental entities”). 

165k

3.      MEMORANDUM OF UNDERSTANDING WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR CONTINUED PARTICIPATION IN THE PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM FOR SUB-REGIONAL PARATRANSIT SERVICES
Recommendation:
(1)    Find that the City’s continued participation in the sub-regional paratransit service program is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)    Authorize the Interim City Manager to execute a five year Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (Metro) for continued participation in the Proposition A Discretionary Incentive Grant Program for Sub-Regional Paratransit Services. 

175k

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH UTILITY DATA CONTRACTORS AND AVINEON FOR ELECTRIC GEOGRAPHIC INFORMATION SYSTEM ENHANCEMENT AND SERVICES
 Recommendation:
(1)       Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the Interim City Manager to enter into a contract without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Utility Data Contractors (“UDC”) for GIS Enhancements and services in an amount not-to-exceed $1,900,000 or for five years, whichever occurs first; and
(3)      Authorize the Interim City Manager to enter into a contract without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Avineon for GIS and Cascade Data Maintenance in an amount not-to-exceed $1,625,000 or five years, whichever occurs first.

258k

TPA 95k

5.      FINANCE COMMITTEE: AUTHORIZE THE PURCHASE OF FOUR REPLACEMENT 32-FOOT LONG COMPRESSED NATURAL GAS BUSES FOR PASADENA TRANSIT FOR AN AMOUNT NOT-TO-EXCEED $1,746,308        
Recommendation:
(1)      Find that the purchase of these vehicles is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, replacement of existing transit facilities involving negligible or no expansion of capacity;
(2)      Approve a journal voucher amending the Fiscal Year 2016 Capital Improvement Program budget by appropriating $1,055,950 from the Metro 2013 Call for Projects Grant and $690,358 from Proposition C Local Transit Fund 209 to the Purchase of Fixed Route Transit Vehicles Project (75085); and
(3)      Authorize the Interim City Manager to enter into a contract with Creative Bus Sales for four replacement 32-foot long compressed natural gas buses for Pasadena Transit in an amount not-to-exceed $1,746,308. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services.           It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B, contracts for which the City’s best interests are served.

 257k

TPA 47k

6.      FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO ANNUAL SOFTWARE MAINTENANCE AND SUPPORT CONTRACTS WITH TYLER TECHNOLOGIES, INC., FOR THE CITY’S ENTERPRISE RESOURCE PLANNING SYSTEM
Recommendation:
(1)   Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)   Authorize the Interim City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Tyler Technologies, Inc., for software maintenance and support for the City’s Enterprise Resource Planning (ERP) system in an amount not-to-exceed $234,175 for the twelve month period beginning April 26, 2016;
(3)    Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served;
(4)    Authorize the Interim City Manager to execute future annual maintenance and support contracts, including cost increases between 5% and 10% annually, for as long as the City utilizes the Tyler Munis ERP system; and
(5)    Approve a journal voucher amending the Fiscal Year 2016 Operating Budget by appropriating $101,175 from the Computing and Communications Fund (501) to contract services account 50114005-811400.

 211k

TPA 56k

7.      FINANCE COMMITTEE:  APPROVE JOURNAL VOUCHER AMENDING PROJECTS IN FISCAL YEAR 2016 CAPITAL IMPROVEMENT PROGRAM BUDGET        
Recommendation:
(1)    Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
(2)    Approve a journal voucher with a net increase of $4,956,696 amending 11 projects in the Fiscal Year 2016 Capital Improvement Program Budget as detailed in the Fiscal Impact section of the agenda report.

 331k

ATTACHMENT A 107k

City Council 

8.      APPOINTMENT OF WARREN SATA TO THE HUMAN RELATIONS COMMISSION (District 6 Nomination) 

9.      RESIGNATION OF ALISON EVERETT FROM THE ACCESSIBILITY AND DISABILITY COMMISSION EFFECTIVE APRIL 25,
         2016 (Mayor’s Nomination) 

         64k

City Clerk/Secretary 

10.    TEN YEAR AUTHORIZATION TO ENTER INTO AN ANNUAL PURCHASE ORDER WITH THE UNITED STATES POSTAL SERVICE, FOR AN AMOUNT NOT-TO-EXCEED $600,000 PER YEAR
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)    Authorize the issuance of a purchase order with the United States Postal Service (USPS) on an annual basis, in amounts necessary to meet the postage needs of the City, for a period not-to-exceed ten years, with the estimated total value of the proposed action to be $600,000 annually, or $6,000,000 for the entirety of the ten year authorization.  Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.

 143k

11.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA       

Claim No. 12,621	Brandon Enriquez	Not stated
Claim No. 12,622	Cynthia Sandoval	$      500.00
Claim No. 12,623	Simon Harrison	6,471.29
Claim No. 12,624	Mercury Insurance Group as subrogee for Paula Alexander	2,304.12
Claim No. 12,625	Van Horn Aviation, LLC	6,500.00

 

 

Economic Development and Technology Committee 

Finance/Audit Committee 

12.    FISCAL YEAR JUNE 30, 2015 SINGLE AUDIT REPORT
         Recommendation: It is recommended that the Single Audit Report on Federal Awards for the year ending June 30, 2015 be     
         received by the City Council.

          173k

          SINGLE AUDIT REPORT 859k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

13.    CONTINUED PUBLIC HEARING: AMENDMENT TO THE ANNUAL ACTION PLAN (2015-2016) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)    Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Approve the submission to the U.S. Department of Housing and Urban Development of an Amendment to the Annual Action Plan (2015-2016), specifically for sidewalk replacement and Americans with Disabilities Act (ADA) curb cuts within designated areas and as described in the agenda report. 

223k

ATTACHMENT 815k

14.    PUBLIC HEARING: FISCAL YEAR 2017-2021 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM BUDGET 
 Recommendation:
(1)    Open the public hearing on the Interim City Manager’s Recommended Fiscal Year (FY) 2017-2021 Capital Improvement Program (CIP) Budget; and
(2)    Continue the public hearing to May 2, 2016 at 7:00 p.m. and thereafter to each subsequent regular meeting of the City Council until the City Council determines that the public hearing may close and then formally adopt the FY 2017-2021 CIP Budget. 

172k

ATTACHMENT A 70k
ATTACHMENT B 467k

http://cityofpasadena.net/PublicWorks/Capital_Improvement_Program/

15.    PUBLIC HEARING: ADOPT FISCAL YEAR 2017 SCHEDULE OF TAXES, FEES AND CHARGES FOR DOG LICENSE FEES AND THE GENERAL FEE SCHEDULE FOR ANIMAL IMPOUNDING FEES        
Recommendation: It is recommended that the City Council upon close of the public hearing adopt the Fiscal Year 2017 fees for dog licensing fees set forth in the Schedule of Taxes, Fees and Charges and the animal impounding fees set forth in the General Fee Schedule. 

163k

RESOLUTION 33k

16.    PUBLIC HEARING: ZONING CODE AMENDMENT: NEIGHBORHOOD DISTRICT OVERLAY ZONE (ND) - MANSIONIZATION        
Recommendation:
(1)      Adopt the Addendum to the previously adopted Negative Declaration;
(2)      Approve the Findings for Zoning Code Amendments (Attachment A of the agenda report);
(3)      Approve the proposed amendments for the Neighborhood District Overlay zone (Lower Hastings Ranch) as shown in Attachment B of the agenda report, direct the City Attorney to prepare an ordinance amending Pasadena Municipal  Code Section 17.28.090 (ND Neighborhood District Overlay), and direct staff to return to the Planning Commission for consideration of said ordinance prior to first reading by the City Council; and
(4)      Initiate an amendment to Chapter 17.28 (Overlay Zoning Districts) to create a citywide Single-Story Overlay Zone process.
Recommendation of the Planning Commission: On March 23, 2016, the Planning Commission considered proposed amendments to the Neighborhood District Overlay. The Commission voted to recommend the City Council:
(1)      Adopt the Addendum to the Negative Declaration;
(2)      Prohibit two-story construction in Lower Hastings Ranch and approve a 16-foot height limit for one-story construction;
(3)      Approve architectural standards, per staff recommendation;
(4)      Approve the Findings for Zoning Code Amendments;
(5)      Recommend creation of a single-story overlay zone process, applicable citywide; and
(6)      Approve the corresponding Findings for Zoning Code Amendments for the creation of a single-story overlay zone process.
The Commission requested that should the City Council decide to not prohibit second stories in Lower Hastings Ranch, the City Council direct staff to return to the Planning Commission to discuss appropriate second story development regulations prior to final consideration by the City Council.
As noted above, the Commission voted to support the creation of a process to establish single-story overlay zones with the following changes from what was presented by staff:
            ·         Apply the overlay citywide, instead of just Lower Hastings Ranch;
            ·         Reduce the percentage of the houses in a proposed overlay that must be single-story from 80 percent to 60 percent; and
            ·         Reduce the minimum number of required owner signatures in support of the overlay from 70 percent to 51 percent.

591k

ATTACHMENT A 79k

       ATTACHMENT B 173k

       ATTACHMENT C 105k

       ATTACHMENT D 64k

       ATTACHMENT E 2363k

       ATTACHMENT F 2649k

       CORRESPONDENCE 2317k

       SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA      

       CORRESPONDENCE 542k                    

 City Manager 

City Council 

 First Reading: 

17.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA ADDING CHAPTER 13.11 TO TITLE 13 OF THE PASADENA MUNICIPAL CODE ESTABLISHING A MANDATORY NON-POTABLE WATER USE ORDINANCE” 

84k

ORDINANCE 345k

Second Reading: None 

 18.      REPORT ON THE RESULTS OF THE 2016 PASADENA HOMELESS COUNT
 Recommendation: The following report is for information only. No City Council action is required. 

   310k

PASADENA HOMELESS COUNT 2016 10730k