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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 21, 2015 

Teleconference Location:
Private Residence
2701 Broadway
San Francisco, CA 94115 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Pasadena Police Officers Association v. Superior Court
Court of Appeal Case Nos. B260332 and B261437 (LASC Case No. BC556464) 

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   299 North Euclid Avenue, Pasadena, CA
Agency Negotiator:  Michael J. Beck, City Manager
Negotiating Party:  Spencer Rose
Under Negotiation:  Price and terms of payment  

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Management Association (PMA)  

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH PENHALL COMPANY TO PROVIDE SAW CUTTING OF CONCRETE AND ASPHALT PAVEMENT IN AN AMOUNT NOT-TO-EXCEED $186,484 PER YEAR (SPECIFICATION WD-15-01)
Recommendation:
(1)    Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and
(2)    Accept the bid dated August 5, 2015, submitted by Penhall Company in response to Specification WD-15-01, to provide saw cutting services for the Water and Power Department (“PWP”), and authorize the City Manager to enter into a contract with Penhall Company for an amount not-to-exceed $186,484 per year for an initial period of one year with an option for three additional one-year terms of $186,484 each year.   

139k

2.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH THE LOS ANGELES COUNTY SHERIFF’S
         DEPARTMENT TO PROVIDE INMATE MEALS FOR THE PASADENA CITY JAIL
         Recommendation:
         (1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section
         21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental
         document pursuant to CEQA is required for the project;
         (2)      Authorize the issuance of a three-year purchase order contract with the Los Angeles County Sheriff’s Department, without
         competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor,
         materials, supplies or services in an amount not-to-exceed $35,000 annually for inmate meals for the Pasadena City Jail; 
         (3)      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing
         Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
         (4)      Authorize the City Manager to extend the agreement for up to two additional three-year periods without further City Council
         approval.       

        164k

3.      APPROVAL OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF PASADENA AND PASADENA FIREFIGHTERS ASSOCIATION, LOCAL 809 REGARDING ASSIGNMENT PAY
Recommendation:   It is recommended that the City Council approve a side letter of agreement between the City of Pasadena (City) and Pasadena Firefighters Association (PFFA) regarding assignment pay.  

155k

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH JOHN WESLEY COMMUNITY HEALTH INSTITUTE, INC., FOR THE PROVISION OF HIV/AIDS SERVICES
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect and, therefore, falls under the “general rule” exemption;
(2)    Authorize the City Manager to enter into a contract without Competitive Bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with John Wesley Community Health Institute, Inc., in an amount not-to-exceed $300,000 for the provision of HIV/AIDS services; and
(3)    Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

136k

TPA 52k

5.      PREPARATION OF AN ORDINANCE SETTING FORTH AN EXPEDITED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS AS REQUIRED BY GOVERNMENT CODE SECTION 65850.5
Recommendation:
(1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Direct the City Attorney to prepare an ordinance within 30 days that establishes an expedited permitting process for small residential rooftop solar energy systems. 

191k

6.      AUTHORIZATION TO ISSUANCE OF A PURCHASE ORDER CONTRACT TO HELICOPTER ENGINE REPAIR AND OVERHAUL SERVICES, INCORPORATED (H.E.R.O.S.) IN THE AMOUNT OF $252,987
Recommendation:
(1)      Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378, as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment;
(2)      Authorize the issuance of a Purchase Order Contract to Helicopter Engine Repair and Overhaul Services, Incorporated (H.E.R.O.S.) in an amount not-to-exceed $252,987. Competitive bidding is not required pursuant to City Charter Section 1002(H), Contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)      Grant the proposed Purchase Order Contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served. 

167k

TPA 50k

7.      ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: AMENDED DEVELOPMENT AND LOAN AGREEMENT WITH HHP-1661, LLC, FOR THE DEVELOPMENT OF A 15-UNIT AFFORDABLE HOMEOWNERSHIP PROJECT AT 1661 – 1669 NORTH FAIR OAKS AVENUE
Recommendation:  It is recommended that the City Council take the following actions:
(1)    Find that the proposed key business terms, as described in the agenda report of the agreement with HHP-1661, LLC (“HHP”) for the acquisition and development of a 15-unit affordable homeownership project located at 1661 – 1669 North Fair Oaks Avenue (the “Arbor Vista Project”) are consistent with the In-Fill Development Projects exemption under Section 15332 of the California Environmental Quality Act;
(2)    Amend the Fiscal Year 2016 adopted operating budget of the Housing and Career Services Department by appropriating $1,250,000 from the Inclusionary Housing Trust Fund balance (Fund 619) to assist the development of the Arbor Vista Project; and
(3)    Approve key terms of an Amended Development and Loan Agreement with HHP, in the amount of $2,350,000, for the development of the Arbor Vista Project. 

290k

ATTACHMENTS A thru D 1840k

City Council 

8.      REAPPOINTMENT OF CHERYL HUBBARD TO THE SENIOR COMMISSION (Mayor Nomination/District 1) 

9.     REAPPOINTMENT OF VICTOR GORDO TO THE ROSE BOWL OPERATING COMPANY BOARD EFFECTIVE SEPTEMBER 27, 2015 (City Council Nomination) 

10.    APPOINTMENT OF MICHAEL CLAYTON TO THE ROSE BOWL OPERATING COMPANY BOARD (District 1 Nomination) 

11.    APPOINTMENT OF CAROL POTTER TO THE HISTORIC PRESERVATION COMMISSION (District 1 Nomination) 

12.    APPOINTMENT OF LESLIE ANNE CALDWELL TO THE HUMAN SERVICES COMMISSION (District 3 Nomination) 

13.    APPOINTMENT OF CHRISTINA YU YU TO THE ARTS AND CULTURE COMMISSION (District 6 Nomination) 

14.    APPOINTMENT OF SUSAN KRANWINKLE TO THE HISTORIC PRESERVATION COMMISSION (District 3 Nomination) 

City Clerk/Secretary 

15.    APPROVAL OF MINUTES 

June 1, 2015	City Council
June 1, 2015	Successor Agency to the Pasadena Community Development Commission
June 8, 2015	City Council
June 8, 2015	Successor Agency to the Pasadena Community Development Commission

16.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,478	Suzy Wan	$ Not Stated
Claim No. 12,479	Ellissa Gorham	1,200.00
Claim No. 12,480	Pure Bean, Inc.,/Zona Rosa Caffe	Not Stated
Claim No. 12,481	Vivian Suarez	95.00
Claim No. 12,482	Madeleine Kang	35.40
Claim No. 12,483	Project Resources Group	2,508.35
Claim No. 12,484	21st Century Ins. Co., Representing Frances Blackwell	300.00
Claim No. 12,485	Project Resources Group	2,827.69
Claim No. 12,486	Gary Thomas	2,862.05
Claim No. 12,487	Dolores Chalmers	Not Stated
Claim No. 12,488	Lurdes Medina	1,955.00
Claim No. 12,489	Dianna Stebbins	10,000.00
Claim No. 12,490	Southern California Gas Company	Not Stated
Claim No. 12,491	Carole Fleischman	25,000.00+

 

 

Economic Development and Technology Committee          

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee        

Public Safety Committee 

17.    PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2014-2015 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), EMERGENCY SOLUTIONS GRANT (ESG), AND HOME INVESTMENT PARTNERSHIP ACT (HOME)
Recommendation:  It is recommended that the City Council, following the public hearing, approve the submission to the U.S. Department of Housing and Urban Development (HUD), of the Consolidated Annual Performance and Evaluation Report for the 2014-2015 Program Year for projects funded under the Community Development Block Grant, Emergency Solutions Grant, and the HOME Investment Partnership Act programs. 

148k

ATTACHMENT A 42k

ATTACHMENT B (Click on link below)
http://ww5.cityofpasadena.net/housing/wp-content/uploads/sites/3/2015/09/PY14-15-CAPER-complete-draft.pdf

18.    PUBLIC HEARING: ADOPTION OF A ZONE CHANGE TO DESIGNATE A LANDMARK DISTRICT OVERLAY FOR THE GLEN SUMMER LANDMARK DISTRICT (LD-22)
Recommendation:  
(1)    Find that the application for a zone change to create a landmark district is categorically exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA), (Section 15308: Class 8, Actions by Regulatory Agencies for Protection of the Environment);
(2)    Find the proposed Glen Summer Landmark District meets the criteria for designation as a Landmark District as specified in Section 17.62.040(F) of the Pasadena Municipal Code;
(3)    Approve the landmark district designation and the zoning map overlay for the Glen Summer Landmark District, LD-22; and
(4)    Direct the City Attorney to prepare an ordinance within 60 days amending the official zoning map of the City of Pasadena established by Section 17.20.020 of the Pasadena Municipal Code to designate the landmark district with the LD-22 Overlay Zone.
Recommendation of the Historic Preservation Commission:  On May 19, 2015, the Historic Preservation Commission determined that the proposed Glen Summer Landmark District, with one property excluded (45 Glen Summer Road) meets the criteria for designation in Section 17.62.040(F) of the Pasadena Municipal Code (PMC) and unanimously recommended approval of the designation.   In preparation for the subsequent Planning Commission review of the application, staff identified an error in its calculations of contributing and non-contributing properties and prepared a revised calculation and inventory of contributing and non-contributing properties.   These revisions were presented to the Historic Preservation Commission on July 21, 2015 and the Commission expressed support of the revised calculations and the inclusion of 45 Glen Summer Road in the district boundary.
Recommendation of the Planning Commission: At a public hearing on July 22, 2015, the Planning Commission found that the proposed zone change to create a landmark district is consistent with the General Plan and the purposes of the zoning code, certified the final petition with the signatures from at least 51 percent of the property owners and voted 6-0 to recommend that the City Council approve designation of the Glen Summer Landmark District.

276k

ATTACHMENTS A & B 4093k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 57k

19.    PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 1475 LINDA RIDGE ROAD AS A HISTORIC MONUMENT
Recommendation:  
(1)    Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act, (CEQA Guidelines, Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
(2)    Find that the Margaret Driscoll House at 1475 Linda Ridge Road is significant under Criterion “C” for designation as a Historic Monument (Pasadena Municipal Code, Section 17.62.040) because it is an exceptional example of a custom-designed California Ranch single-family residence from the recent past designed by nationally significant designer Cliff May;
(3)    Adopt a resolution approving a Declaration of Historic Monument Designation for 1475 Linda Ridge Road, Pasadena, California;
(4)    Authorize the Mayor to execute the Declaration of Historic Monument Designation for 1475 Linda Ridge Road, Pasadena, California; and
(5)    Direct the City Clerk to record the Declaration with the Los Angeles County Recorder.
Recommendation of the Historic Preservation Commission: At its regular meeting of July 21, 2015, the Historic Preservation Commission recommended that the City Council approve the designation of the house at 1475 Linda Ridge Road as a Historic Monument under Criterion “C” of Pasadena Municipal Code Section 17.62.040. 

484k

RESOLUTION 101k

ATTACHMENT A 2061k

ATTACHMENT B 1437k

ATTACHMENTS C & D 11811k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 57k

City Manager 

20.    DESIGNATION OF A VOTING DELEGATE AND AN ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE ON SEPTEMBER 30, 2015 TO OCTOBER 2, 2015 IN SAN JOSE, CALIFORNIA 

City Council 

First Reading:  

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 3, CHAPTER 3.24, SECTIONS 3.24.030 (ADMINISTRATIVE JURISDICTION), 3.24.110 (PROHIBITED ACTS IN PARKS AND PUBLIC GROUNDS), AND 3.24.190 (VIOLATION-PENALTY), AND TITLE 9, CHAPTER 9.76, SECTIONS 9.76.020 (WEAPONS AND PROHIBITED EQUIPMENT), AND 9.76.030 (VIOLATIONS-PENALTY) OF THE PASADENA MUNICIPAL CODE TO PROHIBIT ACTIVITIES IN THE LOWER ARROYO ARCHERY RANGE INCONSISTENT WITH RULES PROMULGATED BY THE CITY MANAGER AND TO MAKE VIOLATIONS PUNISHABLE IN AN AMOUNT CONSISTENT WITH OTHER PENALTY PROVISIONS IN THE PASADENA MUNICIPAL CODE AND ACCORDING TO THE GENERAL PENALTY PROVISIONS OF CHAPTER 1.24” 

109k

ORDINANCE 427k

CORRESPONDENCE 375k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 318k

Second Reading:  None