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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 11, 2015 

Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

 

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH LOS ANGELES HOUSING AND COMMUNITY INVESTMENT DEPARTMENT, TO PROVIDE HOUSING OPPORTUNITIES FOR PEOPLE WITH AIDS TENANT-BASED RENTAL ASSISTANCE
Recommendation: It is recommended that the City Council adopt a resolution:
(1)    Authorizing the City of Pasadena to enter into a contract with the Los Angeles Housing and Community Investment Department (LAHCID), in the amount of $197,601 to provide Housing Opportunities for People with AIDS (HOPWA) – funded rental assistance; and
(2)    Authorizing the City Manager to execute, and the City Clerk to attest, all related documents, agreements, and amendments.   

124k    

RESOLUTION 39k

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH GA TECHNICAL SERVICES, INC., FOR FIBER OPTIC SPLICING, TESTING, AND EMERGENCY TROUBLESHOOTING FOR THE CITY’S FIBER OPTIC NETWORK
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), general rule; and
(2)    Accept the bid dated March 20, 2015, submitted by GA Technical Services, Inc., in response to the specifications to furnish labor and materials for splicing, testing, and troubleshooting of fiber optic cable, reject all other bids received, and authorize the issuance of a contract with a total not-to-exceed amount of $155,480.  The contract will have a one year term, with an option for a one-year extension, subject to the approval of the City Manager. 

173k

3.      AMENDMENT TO CONTRACT NO. 20,740 WITH THE COUNTY OF LOS ANGELES SHERIFF’S DEPARTMENT, TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT FOR THE FINAL CONTRACT YEAR FROM $50,000 TO $350,000 FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR MAJOR EVENTS WITHIN THE CITY OF PASADENA OTHER THAN NEW YEAR’S ACTIVITIES
Recommendation:
(1)    Find the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Authorize the City Manager to amend the existing Contract No. 20,740 with the County of Los Angeles Sheriff’s Department, by increasing the contract amount for the final contract year from $50,000 to a new total not-to-exceed amount of $350,000, for supplemental law enforcement services for major events within the City of Pasadena other than New Year’s activities.  

138k

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH GRFCO, INC., TO PROVIDE LABOR AND MATERIALS FOR THE INSTALLATION OF DUCTILE IRON WATER MAINS IN LAKE AVENUE FOR THE PASADENA WATER AND POWER DEPARTMENT, SPECIFICATION WD-13-01
Recommendation:
(1)    Find that the project is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Sections 15301, existing facilities, and 15302, replacement or reconstruction; and
(2)    Accept the bid dated April 10, 2015, submitted by GRFCO, Inc., in response to Specification WD-13-01 to provide labor and materials for the installation of ductile iron water mains in Lake Avenue from Woodbury Road to Boylston Street for the Pasadena Water and Power Department (PWP), and authorize the City Manager to enter into a contract with GRFCO, Inc., for an amount not-to-exceed $1,549,522. 

199k

5.      AUTHORIZATION TO INCREASE THE NOT-TO-EXCEED AMOUNT OF PURCHASE ORDER CONTRACT NO. 57536 WITH ROBERT HALF MANAGEMENT RESOURCES, FOR THE PROVISION OF ACCOUNTING SERVICES FOR THE PASADENA PUBLIC HEALTH DEPARTMENT
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect, and therefore, falls under the general rule exemption;
(2)    Authorize the City Manager to increase the not-to-exceed amount of Purchase Order Contract No. 57536 with Robert Half Management Resources by $25,001, thereby bringing the total not-to-exceed amount to $150,000; and
(3)    To the extent the transaction could be considered a separate transaction subject to competitive selection, grant the purchase order contract an exemption from the competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

136k

TPA 90k

6.      A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA RECOGNIZING THAT THE PERSONNEL OF THE PASADENA FIRE DEPARTMENT ARE COMPENSATED ON A PORTAL TO PORTAL BASIS WHEN ASSIGNED TO EMERGENCY INCIDENTS
Recommendation:
(1)    Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule;
(2)    Adopt a resolution recognizing that the personnel of the Pasadena Fire Department are compensated on a portal to portal basis when assigned to emergency incident mutual aid deployment; and
(3)    Authorize the Fire Chief to take appropriate action to file the resolution with California Office of Emergency Services (CalOES) and other fire agencies.         

137k

RESOLUTION 54k

7.      LEASE AND OPERATING AGREEMENT BETWEEN CITY OF PASADENA AND MOVE A CHILD HIGHER, INC., 4810 OAK GROVE DRIVE
Recommendation:
(1)    Find that a continued occupancy by Move A Child Higher, Inc. (MACH 1), and new lease for occupancy of property located at the northerly portion of Hahamongna Watershed Park from the City of Pasadena is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15301, existing facilities, and, furthermore, that the subject lease is within the scope of the Arroyo Seco Master Plan Master Environmental Impact Report (EIR), as documented through the Hahamongna Annex Initial Study approved by the City Council on February 1, 2010;
(2)    Find that the property proposed for lease to MACH 1, located at 4810 Oak Grove Drive, Pasadena, also identified as a portion of Assessor Parcel Number 5823-003-911, was obtained for recreational use, and the proposed use is within its intended purpose; and
(3)    Authorize the City Manager to negotiate and execute a new lease and a new operating agreement between the City of Pasadena and MACH 1, a nonprofit community-based organization, incorporating the terms and conditions generally described in the agenda report, effective May 1, 2015, and continuing through April 30, 2020.
Recommendation of Hahamongna Watershed Park Advisory Committee: At the March 24, 2015 Committee meeting, the Hahamongna Watershed Park Advisory Committee unanimously recommended that the City Council approve a lease and a new operating agreement between the City of Pasadena and MACH 1, for the operation of a therapeutic equestrian program in Hahamongna Watershed Park (HWP). 

310k

ATTACHMENTS A thru E 2969k

8.      FINANCE COMMITTEE: ADOPTION OF RESOLUTION TO ACCEPT A HUD SECTION 108 GUARANTEED LOAN, PLEDGE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR LOAN REPAYMENT, AND TO PROVIDE ADDITIONAL LOAN SECURITY FROM CITY GENERAL FUND RESERVES FOR  THE REHABILITATION OF THE ROBINSON PARK RECREATION CENTER FACILITY
Recommendation: It is recommended that the City Council adopt a resolution:
(1)    Accepting a federally guaranteed loan under Section 108 of the Housing and Community Development Act of 1974 (the Section 108 Loan), pledging Community Development Block Grant funds to repay the Section 108 Loan, and providing further security from the City’s General Fund Reserves in support of all obligations of the City under the Section 108 Loan, for the rehabilitation of the Robinson Park Recreation Center; and
(2)    Approve a journal voucher restricting $400,000 from the General Fund’s Unassigned Fund balance (Account No. 5025) to the Restricted for HUD Section 108 Loan Reserve Fund (Account No. 5081) within the General Fund’s Fund Balance. 

155k

RESOLUTION 154k

9.      FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE FUNDS IN THE AMOUNT OF $594,473 TO THE PUBLIC HEALTH DEPARTMENT FISCAL YEAR 2015 OPERATING BUDGET FOR THE SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION (SAMHSA) PROGRAM
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect, and therefore, falls under the general rule exemption; and
(2)    Recognize and appropriate $594,473 from the Substance Abuse and Mental Health Service Administration (SAMHSA) to the Public Health Department’s Fiscal Year 2015 Operating Budget. 

139k

10.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR ENDING JUNE 30, 2015 (FY 2015) ADOPTED OPERATING BUDGET
Recommendation of Rose Bowl Operating Company: It is recommended that the City Council amend the Fiscal Year 2015 Adopted Budget, as detailed in the Proposed Budget Amendments section of the agenda report by:      
(1)    Appropriating additional expenditures in the amount of $4,681,495; and
(2)    Recognizing additional projected revenue in the amount of $4,790,957, for a net fiscal impact to the Rose Bowl Operating Company of $109,462.         

175k

11.    MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH ITRON, INC., TO PROVIDE LABOR, EQUIPMENT, AND MATERIALS FOR THE WATER METER ENCODER RECEIVER TRANSMITTER (“ERT”) REPLACEMENT PROJECT FOR THE PASADENA WATER AND POWER DEPARTMENT
Recommendation:   
(1)    Find the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, replacement or reconstruction; and
(2)    Authorize the City Manager to enter into a contract without competitive bidding with Itron, Inc., pursuant to City Charter Article X, Section 1002(C) – contracts for labor materials, supplies, or services available from only one vendor, for an amount not-to-exceed $802,725.48 for the Water Meter ERT Replacement Project.   

227k

ATTACHMENT A 96k

City Council 

12.    RESIGNATION OF JOSE NOEL TORO FROM THE NORTHWEST COMMISSION EFFECTIVE MAY 13, 2015 (District 5 Nomination) 

27k

13.    RESIGNATION OF DEAN BILLMAN FROM THE DEFERRED COMPENSATION OVERSIGHT COMMITTEE (City Council Nomination) 

46k

14.    RESIGNATION OF CHRISTOPHER SCHRAEDER FROM THE ENVIRONMENTAL ADVISORY COMMISSION (District 5 Nomination) 

27k

City Attorney 

City Clerk/Secretary 

15.    APPROVAL OF MINUTES 

January 12, 2015	City Council
January 12, 2015	Successor Agency to the Pasadena Community Development Commission
January 19, 2015	City Council
January 19, 2015	Successor Agency to the Pasadena Community Development Commission
January 26, 2015	City Council
January 26, 2015	Successor Agency to the Pasadena Community Development Commission

16.     RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No. 12,397	Yiu Fong Wong	$    Not stated
Claim No. 12,398	Stephanie Scher	Not stated
Claim No. 12,399	AT&T	1,101.48
Claim No. 12,400	The Law Offices of George W. Abbes representing Cindee Corliss on behalf of Sara Marie Corliss	25,000.00+
Claim No. 12,401	Rita Buchanan	25,000.00+
Claim No. 12,402	Melissa Castano	Not stated
Claim No. 12,403	Caroline H. Purvis	1,200.00
Claim No. 12,404	Michael Ketchelidis	1,250.00
Claim No. 12,405	State Farm as subrogee for Karen Stein	6,102.65
Claim No. 12,406	Project Resources Group	2,456.35
Claim No. 12,407	Rosewood Court Senior Housing	215.44
Claim No. 12,408	State Farm Mutual Automobile Insurance Company as subrogee for Earl J. Beadle	Not stated
Claim No. 12,409	Paragon Subrogation Services, Inc. as subrogee for Allstate Insurance/Vahe Melkonyan	531.00
Claim No. 12,410	Marlys Mayberry	Not stated
Claim No. 12,411	Omar Segura	25,000.00+

 17.    PUBLIC HEARING SET 

June 1, 2015, 7:00 p.m. – Implement Level 2 Water Supply Shortage Plan and Consideration of Additional Water Conservation Measures as Provided in Chapter 13.10 of the Pasadena Municipal Code

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee  

Municipal Services Committee 

Public Safety Committee 

18.    PUBLIC HEARING: FISCAL YEAR 2016 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: It is recommended that the City Council:
(1)    Open the public hearing on the Fiscal Year (FY) 2016 Recommended General Fee Schedule; and
(2)    Continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 22, 2015, or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2016 General Fee Schedule. 

151k

ATTACHMENT A Part 1
ATTACHMENT A Part 2
ATTACHMENT A Part 3

ATTACHMENTS B & C

19.    PUBLIC HEARING: FISCAL YEAR 2016 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES         Recommendation: It is recommended that the City Council:
(1)    Open the public hearing on the Fiscal Year (FY) 2016 Recommended Schedule of Taxes, Fees, and Charges; and
(2)    Continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 22, 2015, or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2016 Schedule of Taxes, Fees, and Charges. 

127k

ATTACHMENT A 478k

City Manager 

City Council 

City Clerk 

20.    ACKNOWLEDGE THE VACANCY CREATED BY THE RESIGNATION OF COUNCILMEMBER TERRY TORNEK REPRESENTING CITY COUNCIL DISTRICT 7 AND DIRECT THE CITY CLERK TO FILE A NOTICE OF INTENTION TO FILL A VACANCY ON THE CITY COUNCIL BY APPOINTMENT IN ACCORDANCE WITH PASADENA CITY CHARTER, SECTION 404
Recommendation:
(1) Acknowledge the vacancy created by the resignation of City Councilmember Terry Tornek, representing Council District 7; 
(2) Direct the City Clerk to publish a Notice of Intention to Fill the Vacancy on the City Council by Appointment in accordance with Pasadena City Charter, Section 404; and
(3) Provide direction to staff on the application and interview process, and approve the suggested appointment timeline for the appointment process. 

231k

ATTACHMENTS A thru D 361k

First Reading:  

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 10.41 OF THE PASADENA MUNICIPAL CODE EXPANDING THE PREFERENTIAL PARKING PERMIT PROGRAM TO RESIDENTIAL STREETS WITH TIME LIMITED PARKING RESTRICTIONS      

89k

ORDINANCE 145k  

Second Reading: None 

 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

June 1, 2015

July 6, 2015 (To be cancelled)

August 3, 2015 (To be cancelled)

FINANCE COMMITTEE (Chair Terry Tornek, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

May 11, 2015

May 18, 2015 (Special Audit/Finance meeting to commence at 3:00 p.m.)

May 25, 2015 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Terry Tornek, Steve Madison)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

May 27, 2015 (To be cancelled)

June 24, 2015

July 22, 2015

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 12, 2015

May 26, 2015

June 9, 2015

PUBLIC SAFETY COMMITTEE (John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 18, 2015 (To be cancelled)

June 15, 2015

July 20, 2015

FUTURE COUNCIL MEETING DATES

May 18, 2015

May 25, 2015 (To be cancelled)

June 1, 2015

June 8, 2015

June 15, 2015

June 22, 2015

June 29, 2015 (To be cancelled)

July 6, 2015 (To be cancelled)

July 13, 2015

July 20, 2015

July 27, 2015

August 3, 2015 (To be cancelled)

August 10, 2015 (To be cancelled)

FUTURE PUBLIC HEARINGS:

May 18, 7:00 p.m. – Appeal of the Board of Zoning Appeals Decision regarding Conditional Use Permit No. 6222 for 3420, 3500, 4401 and 4500 Arroyo Seco Road (Arroyo Seco Canyon Project) (To Be Rescheduled)

May 18, 2015, 7:00 p.m. – Fiscal Year 2016 Recommended Operating Budget

May 18, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 General Fee Schedule

May 18, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Schedule of Taxes, Fees, and Charges

June 1, 2015, 7:00 p.m. – Implement Level 2 Water Supply Shortage Plan and Consideration of Additional Water Conservation Measures as Provided in Chapter 13.10 of the Pasadena Municipal Code

June 1, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Recommended Operating Budget

June 1, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 General Fee Schedule

June 1, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Schedule of Taxes, Fees, and Charges

June 8, 2015, 7:00 p.m. – 2015-2020 Consolidated Plan and 2015-2016 Annual Action Plan

June 8, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Recommended Operating Budget

June 8, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 General Fee Schedule

June 8, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Schedule of Taxes, Fees, and Charges

June 15, 2015, 7:00 p.m. – Proposed Changes to the Purchased Water Adjustment Charge

June 15, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Recommended Operating Budget

June 15, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 General Fee Schedule

June 15, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Schedule of Taxes, Fees, and Charges

June 22, 2015, 7:00 p.m. – Establishment of the Old Pasadena Management District Property-Based Business Improvement District (PBID)

June 22, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Recommended Operating Budget

June 22, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 General Fee Schedule

June 22, 2015, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2016 Schedule of Taxes, Fees, and Charges