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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 23, 2015 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: Pasadena Police Officers Association (PPOA), Pasadena Police Sergeants Association (PPSA), and Non-Represented Management   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME                

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH KAVEH ENGINEERING & CONSTRUCTION, INC., TO PROVIDE LABOR, EQUIPMENT, AND MATERIALS FOR THE BEHNER WATER TREATMENT PLANT ACCESS ROAD SLOPE REPAIR – PHASE 1 FOR THE PASADENA WATER AND POWER DEPARTMENT
Recommendation:
(1)    Find that the project is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15269, emergency projects; and
(2)    Accept the bid dated February 13, 2015, submitted by Kaveh Engineering & Construction, Inc., in response to Specification WD-14-05 to provide labor, equipment, and materials for the Behner Water Treatment Plant (WTP) Access Road Slope Repair – Phase 1 for the Pasadena Water and Power Department (PWP), reject all other bids, and authorize the City Manager to enter into a contract with Kaveh Engineering & Construction, Inc., for an amount not-to-exceed $339,119 for construction of Behner WTP Access Road Slope Repair – Phase 1. 

190k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZATION TO EXECUTE MEMORANDUM OF UNDERSTANDING FOR MAINTENANCE SERVICES WITH ARLINGTON GARDEN
Recommendation:
(1)    Acknowledge the project to be categorically exempt under Section 21084(a) of the California Environmental Quality Act (CEQA) of 1984 in accordance with Article 19, Section 15301, Class 1, Subsection (h) of the Guidelines, maintenance of existing landscaping, and authorize the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk; and
(2)    Authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Arlington Garden in Pasadena (Arlington Garden), which includes and annual payment of $21,100 for landscape maintenance services at the Garden.  The MOU shall be in effect from July 1, 2015 until December 14, 2018, and run concurrently with the City’s Lease Agreement with the California Department of Transportation (Caltrans). 

184k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH WALKER PARKING CONSULTANTS, FOR PROJECT MANAGEMENT SERVICES FOR PARKING FACILITIES MAINTENANCE PROJECTS        
Recommendation:
(1)    Find that the proposed actions are exempt from review, pursuant to the California Environmental Quality Act (CEQA), State CEQA Guidelines Section 15061(b)(3); and
(2)    Authorize the City Manager to enter into a contract with Walker Parking Consultants, for project management services for maintenance in the City’s parking garages and surface lots in an amount not-to-exceed $630,000.  Competitive bidding is not required, pursuant to City Charter Section 1002(F), contracts for professional or unique services.

239k

TPA 214k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

4.      AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A GRANT AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO), ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING FOR THE TRANSIT-ORIENTED DEVELOPMENT PLANNING GRANT PROGRAM
Recommendation:
(1)    Find that the recommended action is exempt from review, pursuant to the California Environmental Quality Act (CEQA), State CEQA Guidelines Section 15061(b)(3); and
(2)    Adopt a resolution authorizing the City Manager or his designee to execute a grant agreement with the Los Angeles County Metropolitan Transportation Authority (Metro), to receive $1,500,000 in grant funding for the Transit-Oriented Development Planning Grant Program. 

167k

RESOLUTION 53k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CITY OF LOS ANGELES, FOR ADMINISTRATION OF THE 2014 URBAN AREA SECURITY INITIATIVE (UASI) GRANT AND RECOGNIZE AND APPROPRIATE $502,194 TO THE FIRE GRANTS FUND (230)         Recommendation:
(1)    Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to enter into a contract with the City of Los Angeles, to accept and administer Urban Area Security Initiative (UASI) grant funds on behalf of the City of Pasadena; and
(3)    Recognize and appropriate $502,194 from the 2014 UASI grant to the Fire Department Grant Fund No. 6367-230-361000-91169-85. 

120k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      FINANCE COMMITTEE: APPROVE JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2015 CAPITAL IMPROVEMENT PROGRAM BUDGET AND OPERATING BUDGET
Recommendation:
(1)    Approve a journal voucher with a net increase of $909,036, amending 16 projects in the Fiscal Year 2015 Capital Improvement Program (CIP) Budget, as detailed in the Fiscal Impact section of the agenda report; and
(2)    Amend the Fiscal Year 2015 Operating Budget, as detailed in the proposed Operating Budget Amendment section of the agenda report.
Recommendation of Rose Bowl Operating Company (RBOC): On March 5, 2015, the Rose Bowl Operating Company recommended appropriating $386,000 in Rose Bowl Funds to the Rose Bowl Major Improvement Projects Fiscal Year 2013-2016 project in the Fiscal Year 2015 CIP Budget. 

430k

ATTACHMENT A 130k

ACTION:  APPROVED STAFF RECOMMENATION

7.      FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SHARESQUARED, TO FURNISH AND DELIVER AN ENTERPRISE CONTENT MANAGEMENT SYSTEM
Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to enter into a contract with ShareSquared, to install and configure software, licenses, and provide implementation services for an Enterprise Content Management System (ECMS) for an amount not-to-exceed $619,654.  Competitive bidding is not required, pursuant to City Charter Article X, Section 1002(F), contracts for professional or unique services;
(3)    Amend the Fiscal Year 2015 Capital Improvement Program (CIP) Budget to increase the total estimated cost for the ECMS Project, 71151, by $449,000 to $849,000;
(4)    Approve a journal voucher appropriating $421,000 to the ECMS Project, 71151, with $221,000 from the Computing and Communications Fund (501) and $200,000 from the Technology Fee in the Building Fund (204); and  
(5)    Approve a journal voucher amending the Fiscal Year 2015 Capital Improvement Program Budget for the Water Capital Fund (412) and the Light and Power Capital Fund (411), as detailed in the Fiscal Impact section of the agenda report.    

495k

TPA 48k

ACTION:  APPROVED STAFF RECOMMENDATION

8.      FINANCE COMMITTEE: ISSUANCE OF A PURCHASE ORDER TO CALE AMERICA, INC., FOR AN AMOUNT NOT-TO-EXCEED $124,000 FOR THE PURCHASE OF MULTI-SPACE PARKING METERS FOR THE SHOPPERS LANE PARKING LOTS
Recommendation:
(1)    Find that the proposed actions are exempt from review, pursuant to the California Environmental Quality Act (CEQA), State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to enter into a contract with CALE America, Inc., for the purchase of 14 multi-space parking meters to be placed in the Shoppers Lane parking lots in the amount not-to-exceed $124,000.  Competitive bidding is not required, pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors;
(3)    Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)    Appropriate $124,000 from the South Lake Parking Operating Fund unappropriated fund balance to account number 8109-217-774212.
Recommendation of South Lake Parking Place Commission: On January 22, 2015, the South Lake Parking Place Commission recommended that the City Council approve staff’s recommendation. 



TPA 66k

ACTION:  APPROVED STAFF RECOMMENDATION

9.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT: QUARTER ENDING DECEMBER 31, 2014
Recommendation: This report is for information purposes only. 

267k

QUARTERLY INVESTMENT REPORT Part 1 1931k

QUARTERLY INVESTMENT REPORT Part 2 1706k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

10.    RESIGNATION OF TIMOTHY LUSHER FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

35k

ACTION:  ACCEPTED WITH REGRETS

City Attorney 

City Clerk/Secretary 

11.     RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No. 12,373	Gustavo A. Caal	$     3,605.02
Claim No. 12,374	Ryan D. Myer	Not stated
Claim No. 12,375	Pacific Bell/AT&T	9,380.23
Claim No. 12,376	Beverley Morgan-Sandoz	25,000.00+

            ACTION:  RECEIVED AND FILED

12.    PUBLIC HEARINGS SET            

March 30, 2015, 7:00 p.m. – 100 West Walnut (Parsons) - Zone Change from CD-1 to PD (Planned Development); Establish Planned Development 34 – 100 West Walnut (Lincoln/Parsons); Certification of an Environmental Impact Report and Adoption of a Statement of Overriding Considerations; and Development Agreement  March 30, 2015, 7:00 p.m. – Extend Interim Urgency Ordinance No. 7256 of the City of Pasadena Temporarily Limiting Demolition and Construction in the Lower Hastings Ranch Neighborhood  April 13, 2015, 7:00 p.m. – Fiscal Year 2016 – 2020 Recommended Capital Improvement Program Budget

             ACTION:  PUBLIC HEARINGS SET

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

13.    PUBLIC HEARING: DESIGNATION OF 21 EAST HOWARD STREET AS A LANDMARK         Recommendation:
(1)    Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA), State Guidelines Section 15308, Class 8, actions by regulatory agencies for protection of the environment;
(2)    Find that the property at 21 East Howard Street meets Criterion C for designation as a landmark (Pasadena Municipal Code [PMC] Section 17.62.040), because the building is locally significant as the best representation in Pasadena of a Quonset hut, a type of temporary building used in World War II, and retains its integrity;
(3)    Approve the designation of the property at 21 East Howard Street as a landmark;
(4)    Adopt a resolution approving a Declaration of Landmark Designation for 21 East Howard Street, Pasadena, California;
(5)    Authorize the Mayor to execute the Declaration of Landmark Designation for 21 East Howard Street, Pasadena, California; and
(6)    Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of Historic Preservation Commission: At its regular meeting of January 6, 2015, the Historic Preservation Commission recommended that the City Council approve the designation of 21 East Howard Street as a landmark under Criterion C of Pasadena Municipal Code Section 17.62.040. 

341k

RESOLUTION 70k

ATTACHMENTS A & B 1725k

ATTACHMENTS C & D 3488k

ACTION:  APPROVED STAFF RECOMMENDATION

City Manager 

14.    ADOPTION OF PROPOSED REVISED CHILD CARE POLICY
Recommendation:
(1)    Find that the proposed Revised Child Care Policy is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Adopt the Revised Child Care Policy renamed the Early Child Development Policy;
(3)    Adopt a resolution in support of Developing an Early Learning City by the Year 2025;
(4)    Direct staff to work with the Human Services Commission, and return within 45 days with a proposed structure for an Early Child Development standing committee of the Human Services Commission, as further outlined in the Background section of the agenda report; and
(5)    To the extent the City Council may wish to consider allocating resources such as staffing, to support implementation and monitoring of the Policy, it is recommended that such consideration be deferred at this time and made part of the Fiscal Year 2016 Operating Budget process.
Recommendation of the Human Services Commission: On September 10, 2014, the Human Services Commission voted to recommend the City Council adopt a resolution in support of Developing Pasadena as an Early Learning City by the Year 2025.  On February 11, 2015, the Human Services Commission voted to recommend that the City Council adopt the Early Child Development Policy, and support the creation of an Early Child Development standing committee of the Human Services Commission. 

315k

ATTACHMENT A 3856k

CORRESPONDENCE 3965k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTION 135k

CORRESPONDENCE 315k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION, AMENDED TO FUND A POSITION OF AN EARLY CHILD DEVELOPMENT COORDINATOR POSITION AS AN ONGOING ANNUAL EXPENSE OF $118,363 AND AN ADDITIONAL $15,000 FOR SERVICES AND SUPPLIES TOTALING $133,363.

City Council 

15.    REPORT FROM FLINTRIDGE CENTER (Oral presentation) 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 411k

ACTION:  INFORMATION RECEIVED

City Clerk 

16.    CANVASS OF THE MARCH 10, 2015 CONSOLIDATED PRIMARY NOMINATING ELECTION         RECOMMENDATION:  It is recommended that the City Council:
(1)    Accept the Certificate of Canvass (Exhibit A of the resolution).
(2)    Adopt a resolution declaring:
         (a)    The following persons, receiving a majority of the votes cast, are re-elected to the following offices: 

                           Margaret McAustin           Member of the City Council, District 2

                           Gene Masuda                    Member of the City Council, District 4

                           Steve Madison                  Member of the City Council, District 6
         (b)    In the Mayoral race, the following two candidates received the highest number of votes at the Primary
         Nominating Election, and their names shall be placed on the ballot at the General Municipal Election on
         April 21, 2015: 

                           Terry Tornek                       5,475 votes                (36.3%)          Mayor

                           Jacque Robinson              4,643 votes                (30.7%)          Mayor 

         In District 1, the following two candidates received the highest number of votes at the Primary Nominating Election, and their names shall be placed on the ballot at the General Municipal Election on April 21, 2015: 

                           Calvin E. Wells                     551 votes          (24.6%)          District 1

                           Tyron Hampton                    1,022 votes       (45.6%)          District 1  

124k

RESOLUTION 389k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

First Reading:  

17.    Conduct first reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA GRANTING ASSIGNMENT OF A NON-EXCLUSIVE SOLID WASTE FRANCHISE FROM CROWN DISPOSAL COMPANY TO RECOLOGY LOS ANGELES AND AMENDING ORDINANCE NO. 7222” 

70k

ORDINANCE 48k

ACTION:  INTRODUCED BY COUNCILMEMBER MCAUSTIN; CONDUCTED FIRST READING

Second Reading: 

18.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 8.60 (SOLID WASTE) AND CHAPTER 8.61 (SOLID WASTE COLLECTION FRANCHISE SYSTEM) OF THE PASADENA MUNICIPAL CODE TO OPEN THE FRANCHISE SYSTEM TO COMPOSTING HAULERS, CORRECT OMISSIONS FROM THE ORIGINAL ORDINANCES, CLARIFY AND/OR ADD DEFINITIONS AND REQUIREMENTS FOR COMPOSTING, CONSTRUCTION AND DEMOLITION DEBRIS, AND OTHER HAULERS, AND TO ALLOW COMPOSTING ENTITIES TO COLLECT SPECIFIED MATERIAL FROM  COMMERCIAL ENTITIES AND SINGLE FAMILY RESIDENCES” (Introduced by Councilmember McAustin)  

94k

ORDINANCE 794k

CORRESPONDENCE 80k

ACTION:  ITEM DEFERRED

           

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

April 6, 2015 (To be cancelled)

May 4, 2015

June 1, 2015

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

March 23, 2015

April 13, 2015

April 27, 2015

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

March 25, 2015

April 22, 2015

May 27, 2015

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

March 24, 2015

April 14, 2015

April 28, 2015

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

April 20, 2015

May 18, 2015

June 15, 2015