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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 27, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Association of Clerical and Technical Employees/Laborer’s International Union of North America (PACTE/LIUNA) 

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Service Employees International Union (SEIU) 

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Non-Represented Executive, Non-Represented Management, and Non-Represented Non-Management  

D.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH THE CITY OF GLENDALE FOR COSTS ASSOCIATED WITH LIFECYCLE UPDATES TO THE CITY’S RADIO COMMUNICATIONS SYSTEM        
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Find that the proposed contract is exempt from competitive bidding and selection requirement pursuant to City Charter Section 1002(h), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities; and
(3)      Authorize the issuance of a purchase order contract with the City of Glendale for costs associated with lifecycle updates to the City’s radio communications system in an amount not-to-exceed $170,331. 

137k

2.      AMENDMENT TO PURCHASE ORDER NO. 1160192 WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA), TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $25,670, FROM $70,935 TO $96,605 FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTS FOR A PROPOSED PROJECT AT 277 NORTH EL MOLINO AVENUE
Recommendation:
(1)      Authorize the City Manager to amend Purchase Order No. 1160192 with Environmental Science Associates (ESA) by increasing the total not-to-exceed amount by $25,670, from $70,935 to $96,605 for continued preparation of environmental documents related to a proposed project at 277 North El Molino Avenue;
(2)      To the extent this transaction could be considered a separate procurement subject  to competitive selection, grant the proposed purchase order with ESA an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), purchase order for which the City’s best interests are served; and
(3)      Find that the amendment to the purchase order with ESA is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule. 

156k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 137k

3.      PURCHASE ORDER CONTRACT AWARD TO I COLOR PRINTING & MAILING, INC., TO FURNISH PRINTING SERVICES NOT-TO-EXCEED $181,998
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301; and
(2)      Accept the bid dated November 18, 2014, submitted by I Color Printing & Mailing, Inc., in response to the notice to furnish labor and materials for Printing Services, and authorize the City Manager to issue a purchase order contract to I Color Printing & Mailing, Inc., in an amount not-to-exceed $181,998 for a one-year term, renewable at the discretion of the City Manager for an additional year, also not-to-exceed an annual amount of $181,998. 

129k

4.      ESTABLISHMENT OF A RESIDENTIAL PREFERENTIAL PERMIT PARKING PROGRAM IN THE WEST DEL MAR BOULEVARD NEIGHBORHOOD (DISTRICT “M”) WITHIN WHICH PREFERENTIAL PARKING PRIVILEGES WOULD BE GRANTED TO RESIDENTS IN THE NEIGHBORHOOD
Recommendation:
(1)       Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301, Existing Facilities; and
(2)      Adopt a resolution establishing a new residential preferential permit parking district along the south side of West Del Mar Boulevard between South Orange Grove Boulevard and South St. John Avenue. 

138k

ATTACHMENT A 542k

RESOLUTION 91k

5.      ITEM PULLED

6.      FINANCE COMMITTEE: RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE PURCHASE AGREEMENT FOR PARKING METER EQUIPMENT, A LEASE SCHEDULE, A LEASE SCHEDULE ADDENDUM REGARDING SELF INSURANCE, SCHEDULE A-1, A PREPAYMENT SCHEDULE ADDENDUM, A CERTIFICATE OF INCUMBENCY, A PROCEEDS DISBURSEMENT AUTHORIZATION AND RELATED INSTRUMENTS AND OTHER DOCUMENTS IN CONNECTION THEREWITH
Recommendation: It is recommended that the City Council adopt a resolution:
(1)       Authorizing a Lease Purchasing Agreement for Parking Meter Equipment in an amount not-to-exceed $112,924 with JP Morgan/Chase;
(2)      Authorizing the execution and delivery of a Lease Purchase Agreement, a Lease Schedule, a Lease Schedule Addendum regarding Self-Insurance, Schedule A-1, a Prepayment Schedule Addendum, a Certificate of Incumbency, a Proceeds Disbursement Authorization, and Agency Agreement, an Arbitrage Certificate, and other documents in connection thereto;
(3)      Authorizing the City Manager or the Director of Finance to execute the documents on behalf of the City; and
(4)      Find that the proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3).

149k

RESOLUTION 146k

ATTACHMENTS A thru J 799k

ATTACHMENTS K thru N 1483k

7.      FINANCE COMMITTEE:  JOINT ACTION: 2015-2016 INVESTMENT POLICY
Recommendation:  It is recommended that the City Council and the Successor Agency to the Pasadena Community Development Commission:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt the City Treasurer’s Statement of Investment Policy and Investment Strategy for Fiscal Year 2015-2016. 

150k

ATTACHMENT A 697k

ATTACHMENT B 186k

8.      FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH INTER-CON SECURITY, INC., FOR
         CITYWIDE PARKING ENFORCEMENT SERVICES IN AN AMOUNT NOT-TO-EXCEED $2,902,366 FOR THE INITIAL
         THREE-YEAR TERM           
         Recommendation:
         (1)      Find that the authorization to enter into a contract with Inter-Con Security, Inc., for citywide parking enforcement services
         is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
         (2)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F),
         contracts for professional or unique services, with Inter-Con Security, Inc., for citywide parking enforcement services on
         designated streets, lots and parking structures in an amount not-to-exceed $2,902,366 for the initial three-year term, with an
         estimated annual contract amount of $967,455;
         (3)      Appropriate an additional $234,143 in Fiscal Year 2016, to be included in the existing Fiscal Year 2016 adopted budget
         of $641,449 for parking enforcement services, from the available fund balance in Fund 101 Parking Enforcement to Account
         No. 10124006-811400; and
         (4)      Authorize the City Manager to extend the contract for up to two additional one-year terms, without further City Council
         approval, provided any increases do not exceed the increase in the change in the Los Angeles-Riverside-Orange County
         consumers price index for the preceding12-month period.   

        205k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        TPA 45k

City Council 

9.      APPOINTMENT OF GENE MASUDA AS CITY OF PASADENA NON-VOTING REPRESENTATIVE TO THE METRO
         GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY SERVING AT THE PLEASURE OF THE CITY
         COUNCIL FOR A TERM OF FOUR YEARS, COMMENCING AUGUST 1, 2015 (Mayor Nomination)  

10.    APPOINTMENT OF ROBIN ALLEN TO THE SENIOR COMMISSION (District 2 Nomination) 

11.    APPOINTMENT OF CARRIE CHASTEEN-ELFARRA TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE
         AUGUST 7, 2015 (Mayor Nomination/District 1) 

12.    REAPPOINTMENT OF RAPHY TIMOUR TO THE DEFERRED COMPENSATION          OVERSIGHT COMMITTEE
         EFFECTIVE SEPTEMBER 1, 2015 (City Council Nomination) 

13.  REAPPOINTMENT OF TIFFANY OWENS TO THE ARTS AND CULTURE COMMISSION (Mayor Nomination) 

City Clerk/Secretary 

14.      APPROVAL OF MINUTES 

March 30, 2015	City Council
March 30, 2015	Successor Agency to the Pasadena Community Development Commission
April 6, 2015	City Council
April 6, 2015	Successor Agency to the Pasadena Community Development Commission

15.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,452	Jeffery S. Horton	$        Not Stated
Claim No. 12,453	Geico Insurance as subrogee for Sunil Desilva	3,830.32
Claim No. 12,454	Sherena Alcaraz-Rua	669.90
Claim No. 12,455	Robert L. (Bob) Loza	225.00

16.      PUBLIC HEARINGS SET             

August 17, 2015, 7:00 p.m. – Zoning Code Amendment – Proposed Elimination of the Advisory 50% Design Review Step from the Design Review Process, and Preliminary Consultation Process Changes

August 24 2015, 7:00 p.m. – Adoption of the 2015 Annual City of Pasadena Self Certification Report in Conformance with the Congestion Management Program (CMP) for Los Angeles County and the 2015 Local Development Report in Accordance with Government Code Section 65089

 

 

Economic Development and Technology Committee 

Finance Committee 

17.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH TYLER TECHNOLOGIES, INC., TO FURNISH AND DELIVER AN ENTERPRISE LAND MANAGEMENT SYSTEM
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a three-year contract with Tyler Technologies, Inc., to provide software, licenses, and implementation and support services for an enterprise Land Management System (LMS) in an amount not-to-exceed $2,058,079, which includes the base contract amount and fifteen percent for contingencies. Competitive bidding is not required pursuant to City Charter Article X Section 1002(F), Contracts for professional and unique services;
(3)      Amend the Fiscal Year 2016 Capital Improvement Program (CIP) Budget to increase the total estimated cost for the LMS Project, 71152, by $1,666,225 to $4,866,225;
(4)      Approve a journal voucher appropriating $539,687 to the LMS Project, 71152, from the Building Fund (204); and
(5)      Authorize the addition of five new limited-term full-time equivalent (FTE) positions to the Department of Information Technology FY2016 Operating Budget funded by the LMS Project, 71152 in the Project Management Fund (301), increasing the department total FTE count from 79.50 to 84.50, and authorize staff to make necessary adjustments to the budget. 

600k

ATTACHMENTS A thru D 1420k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 

City Manager  

City Council 

18.    CONSIDERATION OF A FUTURE AGENDA ITEM REGARDING POTENTIAL CITY ACTION TO ESTABLISH A LOCAL MINIMUM WAGE FORMULA IN THE CITY OF PASADENA (Mayor Tornek) (To be heard at 6:45 p.m., or thereafter) 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 81k

First Reading:  None 

Second Reading:  None