Council Meeting - July 13, 2015

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 13, 2015

Closed Sessions 5:00 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSIONS - 5:00 P.M.
(To be heard at 5:00 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (two potential cases)

B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Police Sergeants Association (PPSA)

C. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title: City Manager

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.      AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH HUNTINGTON BEACH HONDA, FOR THE PURCHASE OF HONDA MOTORCYCLE
         PARTS, SERVICES, AND REPAIRS IN AN AMOUNT NOT-TO- EXCEED $90,000
         Recommendation:
         (1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that
         CEQA only applies to projects that may have an effect on the environment;
         (2)      Grant an exemption for the contract, pursuant to Pasadena Municipal Code Chapter 4.08.049(B), where the best interests of
         the City are served by a direct award of a contract without competitive selection process. The contract is exempt from competitive
         bidding, pursuant to the City Charter Section 1002 (H), contracts with other governmental entities or their contractors for labor,
         materials, supplies or services; and
         (3)      Authorize the issuance of a purchase order to Huntington Beach Honda (HBH), in an amount not-to-exceed $90,000 for a
         one-year period with an option for three, one-year additional terms, at the discretion of the City Manager, for a maximum total
         contract length of four years for the purchase of Honda motorcycle parts, services, and repairs.

        118k

        TPA 104k

2.      CONTRACT AWARD TO TRI-SIGNAL INTEGRATION, INC., FOR FIRE AND SECURITY ALARM SYSTEM MONITORING, TESTING, EMERGENCY RESPONSE, AND REPAIR SERVICES AT VARIOUS CITY-OWNED BUILDINGS FOR A NOT-TO-EXCEED AMOUNT OF $440,238
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Accept the bid dated June 17, 2015, submitted by Tri-Signal Integration, Inc. (Tri-Signal), for fire and security alarm system monitoring, testing, emergency response, and repair services at various City-owned buildings; and
|(3)      Authorize the City Manager to enter into a contract with Tri-Signal Integration, Inc., in a not-to-exceed amount of $440,238 over a three-year period with the option for two, one-year additional terms in the annual amount of $146,746, at the discretion of the City Manager, for a maximum total contract length of five years. The contract amount shall be adjusted in years two through five by Consumer Price Index for the Los Angeles-Riverside-Orange County area, for the most recent available 12-month period.

142k

TPA 75k

3.      AUTHORIZE ISSUANCE OF THREE ONE-YEAR PURCHASE ORDERS WITH PARKHOUSE TIRE, INC., FOR THE PURCHASE OF TIRES,
         TUBES, AND RELATED ITEMS IN A NOT-TO-EXCEED AMOUNT OF $300,000 ANNUALLY
         Recommendation:
         (1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the general rule that
         CEQA only applies to projects that may have an effect on the environment;
         (2)      Grant an exemption for the contract, pursuant to Pasadena Municipal Code Chapter 4.08.049(B), where the best interests of the City are served by
         a direct award of a contract without competitive selection process. The contract is exempt from competitive bidding, pursuant to the City Charter Section
         1002 (H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
         (3)      Authorize the issuance of three, one-year purchase orders with Parkhouse Tire, Inc., in an amount not-to-exceed $300,000 annually for a total of
         $900,000 over a three-year period with an option for two additional one-year purchase orders, at the discretion of the City Manager, for a maximum total
         contract length of five years for the purchase of tires, tubes, and related items.

        110k

        TPA 69k

4.      APPROVAL OF FINAL VESTING TRACT MAP NO. 070403 FOR CREATION OF 21 AIR PARCELS ON ONE LOT FOR CONDOMINIUM PURPOSES AT 229-247 SOUTH MARENGO AVENUE
Recommendation:
(1)      Adopt a resolution to approve Final Vesting Tract Map No. 070403; and
(2)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.

137k

RESOLUTION 338k

5.      AUTHORIZATION TO AMEND CONTRACT NO. 22,276 WITH ANDERSON PENNA PARTNERS, INC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $100,000 FROM $73,000 TO $173,000 FOR CONTRACTED CODE COMPLIANCE SERVICES
Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15061(b)(3), general rule;
(2)      Authorize the City Manager to amend Contract No. 22,276 with Anderson Penna Partners, Inc., to increase the contract amount by $100,000, thereby increasing the total not-to-exceed amount from $73,000 to $173,000; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract amendment an exemption, pursuant to Pasadena Municipal Code Section 4.08.049, contracts for which the City’s best interests are served.

170k

EXHIBIT A 59k

TPA 69k

City Council

6. APPOINTMENT OF COUNCILMEMBER ANDY WILSON AS ALTERNATE DELEGATE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS GOVERNING BOARD (Council Nomination)

7. APPOINTMENT OF JUAN DE LA CRUZ TO THE HISTORIC PRESERVATION COMMISSION (Bungalow Heaven Nomination)

8. APPOINTMENT OF JASON HARDIN TO THE SENIOR COMMISSION (District 1 Nomination)

9. APPOINTMENT OF DAVID COHER TO THE PLANNING COMMISSION (District 1 Nomination)

10. APPOINTMENT OF VICTORIA DOMINGUEZ TO THE NORTHWEST COMMISSION (District 5 Nomination)

11. APPOINTMENT OF JOE TITIZIAN TO THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination)

12. APPOINTMENT OF ROSS S. SELVIDGE TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY (City of Pasadena Nomination)

13. APPOINTMENT OF ARCHIE PURVIS TO THE PASADENA CENTER OPERATING COMPANY BOARD (Mayor Nomination/District 3)

14. REAPPOINTMENT OF KARLA BLUESTONE TO THE LIBRARY COMMISSION (Mayor Nomination/District 7)

15. REAPPOINTMENT OF XILIAN CHEN STAMMER TO THE ACCESSIBILITY AND DISABILITY COMMISSION (District 7 Nomination)

16. REAPPOINTMENT OF LAURA GARRETT TO THE ENVIRONMENTAL ADVISORY COMMISSION (District 7 Nomination)

17. REAPPOINTMENT OF MANDIP SAMRA TO THE HUMAN RELATIONS COMMISSION (District 7 Nomination)

18. REAPPOINTMENT OF WENDY WANG TO THE LIBRARY COMMISSION (District 7 Nomination)

19. REAPPOINTMENT OF DARRELL DONE TO THE SOUTH LAKE PARKING PLACE COMMISSION (Mayor Nomination/District 7)

20. REAPPOINTMENT OF NEIL KLEINMAN TO THE TRANSPORTATION ADVISORY COMMISSION (Mayor Nomination/District 7)

21. VACATE THE INCUMBENCY OF JAMES SMITH FROM THE HUMAN SERVICES COMMISSION (District 3 Nomination)

City Clerk/Secretary

22. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 12,433	R. Rex Parris Law Firm/Breanna Kenyon, Esq., representing Harper Hollon, a minor, by and through her Guardian ad Litem Alexandra Hollon	$ 25,000.00+
Claim No. 12,434	R. Rex Parris Law Firm/Breanna Kenyon, Esq., representing Alexandra Hollon	25,000.00+
Claim No. 12,435	R. Rex Parris Law Firm/Breanna Kenyon, Esq., representing Bryan Hollon	25,000.00+
Claim No. 12,436	Arogant Hollywood	260.00
Claim No. 12,437	Capital Insurance Group (CIG) as subrogee for James C. and Charlene Nigra	3,671.00
Claim No. 12,438	Williams Seals, Inc.	43,333.41
Claim No. 12,439	AT & T	4,228.21
Claim No. 12,440	Central Recovery Unit –UPS Helmsman Management Services LLC for United Parcel Service	9,009.53
Claim No. 12,441	Marietta Hanna Ortega	1,970.00
Claim No. 12,442	Anthony T. Fragoso	276.05
Claim No. 12,443	Carlos Dominguez	180.00
Claim No. 12,444	Joseph Alexander Gallego, II	10,000.00+
Claim No. 12,445	James Edward Stratton	320.00

23. PUBLIC HEARING SET

July 20, 2015, 7:00 p.m. – Hillsides Residential Care and Educational Center Master Plan – 940 Avenue 64

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

PUBLIC HEARING: 7:00 P.M.

24.    CONTINUED PUBLIC HEARING: APPROVAL OF THE FIVE-YEAR CONSOLIDATED PLAN (2015-2019), THE ANNUAL ACTION PLAN (2015-2016) AND RELATED FUNDING APPLICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND EMERGENCY SOLUTIONS GRANT PROGRAMS
Recommendation: It is recommended that upon close of the public hearing, the City Council approve:
(1)    The Five-Year Consolidated Plan (2015-2019) and the Annual Action Plan (2015-2016), as part of the application to the U.S. Department of Housing and Urban Development (HUD) for funding under the federal Community Development Block Grant (CDBG), Home Investment Partnership Act (HOME), and Emergency Solutions Grant (ESG) programs;
(2)    An application for CDBG entitlement funds in the amount of $1,787,619, and the reprogramming of existing and anticipated CDBG funds in the amount of $465,578 for a total of $2,253,197 allocated towards 2015-2016 CDBG program activities;
(3)    An application for ESG entitlement funds in the amount of $160,034 for 2015-2016 ESG funded activities;
(4)    An application for HOME entitlement funds in the amount of $499,748, and the allocation of existing HOME funds in the amount of $888,329 for a total of $1,388,077 allocated towards 2015-2016 HOME program activities; and
(5)    Authorization of the City Manager to execute, and the City Clerk to attest, the Five-Year Consolidation Plan (2015-2019), the Annual Action Plan (2015-2016), the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds.
Recommendation of Northwest Commission: On February 19, 2015, the Northwest Commission finalized recommendations for City Council consideration for CDBG non-public service projects listed in Attachment A of the agenda report.
Recommendation of Human Services Commission: On May 14, 2014, the Human Services Commission recommended that the City Council approve the two year funding allocations for CDBG and ESG listed in Attachment A of the agenda report.

208k

ATTACHMENT A 108k

ATTACHMENT B - FIVE-YEAR CONSOLIDATED PLAN LINK:
http://ww5.cityofpasadena.net/housing/wp-content/uploads/sites/3/2015/03/DRAFT-Five-Year-2015-2019-Con-Plan-2015-16-Action-Plan.pdf

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

25.    SUBMITTAL OF COMMENTS TO CALTRANS REGARDING THE DRAFT ENVIRONMENTAL IMPACT REPORT/ENVIRONMENTAL IMPACT STATEMENT AND PROPOSED ALTERNATIVES FOR THE SR 710 NORTH STUDY
Recommendation:
(1)      Find that the proposed action is exempt from review, pursuant to the California Environmental Quality Act (CEQA), State CEQA Guidelines Section 15061(b)(3); and
(2)      Authorize the Mayor to send a letter to Caltrans on behalf of the City of Pasadena transmitting comments on the SR 710 North Study Draft Environmental Impact Report/Environmental Impact Statement (DEIR/S) as contained in the following:
         (a)    The 5-Cities Alliance comment letter (Attachment A of the agenda report);
         (b)    The supplemental City of Pasadena comment table (Attachment B of the agenda report);
         (c)     The Pasadena Preferred Alternative report (Attachment C of the agenda report); and
         (d)    The Beyond the 710: Moving Forward New Initiative for Mobility and Community report (Attachment D of the agenda
         report).

257k

EXHIBIT 1 2134k

ATTACHMENT A 7654k
   APPENDIX 1 6680k
   APPENDIX 2 271k
   APPENDIX 3 1647k
   APPENDIX 4 257k

ATTACHMENT B 146k

ATTACHMENT C 45315k

ATTACHMENT D 7634k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

City Council

Advisory Bodies

26.    ROSE BOWL OPERATING COMPANY: APPROVE THE FINDINGS IN ORDER TO HOST A POTENTIAL INTERNATIONAL SOCCER MATCH WITH SOCCER UNITED MARKETING (SUM) ON FRIDAY, OCTOBER 9, 2015
Recommendation:
(1)      Find that the license agreement and permit proposed in the agenda report is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15323, normal operations of facilities for public gatherings;
(2)      Make the findings required by Pasadena Municipal Code Section 3.32.270 to authorize the match proposed on October 9, 2015 as a displacement event (No.14); and
(3)      Direct the City Clerk to file a Notice of Exemption within 5 days.

215k

ORDINANCES

First Reading:

27. Conduct first reading of “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 2, CHAPTER 2.40, CITY MANAGER’S DEPARTMENT TO ADD THE ECONOMIC DEVELOPMENT PROGRAM TO THE DEPARTMENT FUNCTIONS AND TO REMOVE THE ARTS PROGRAM FROM THE DEPARTMENT FUNCTIONS; CHAPTER 2.95, NORTHWEST COMMISSION TO EXPAND THE PURPOSE AND FUNCTIONS OF THE NORTHWEST COMMISSION; CHAPTER 2.270 TO RENAME THE PLANNING AND DEVELOPMENT DEPARTMENT TO BECOME THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT AND TO REMOVE ECONOMIC DEVELOPMENT ACTIVITIES FROM THE DEPARTMENT FUNCTIONS; CHAPTER 2.680 TO RENAME THE HOUSING DEPARTMENT TO BECOME THE HOUSING AND CAREER SERVICES DEPARTMENT AND TO INCLUDE CAREER SERVICES IN THE DEPARTMENT FUNCTIONS; AND ELIMINATING CHAPTER 2.10, COMMUNITY DEVELOPMENT COMMISSION, IN ITS ENTIRETY”

99k

ORDINANCE 380k

Second Reading: None

INFORMATION ITEMS: None

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

August 3, 2015 (To be cancelled)

September 7, 2015 (To be cancelled)

October 5, 2015

FINANCE COMMITTEE (Chair Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

July 13, 2015 (To be cancelled)

July 27, 2015

August 10, 2015

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

July 22, 2015

August 26, 2015

September 23, 2015

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 3:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

July 14, 2015

July 28, 2015

August 11, 2015

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

July 20, 2015

August 17, 2015

September 21, 2015

FUTURE COUNCIL MEETING DATES

July 20, 2015

July 27, 2015

August 3, 2015 (To be cancelled)

August 10, 2015 (To be cancelled)

August 17, 2015

August 24, 2015

August 31, 2015

September 7, 2015 (To be cancelled)

September 14, 2015 (To be cancelled)

September 21, 2015

September 28, 2015

October 5, 2015

October 12, 2015 (To be cancelled)

October 19, 2015

October 26, 2015

FUTURE PUBLIC HEARINGS:

July 20, 2015, 7:00 p.m. – Hillsides Residential Care and Educational Center Master Plan – 940 Avenue 64