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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 12, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CLOSED SESSION WITH LEGAL COUNSEL REGARDING CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4): One potential case           

 

 

City Manager/Executive Director 

1.         CONTRACT AWARD TO HARDY & HARPER, INC., FOR PREVENTIVE MAINTENANCE OF STREETS 2014, FEDERAL AID PROJECT NO. STPL-5064(081), FOR AN AMOUNT NOT-TO-EXCEED $1,470,000
Recommendation:
(1)        Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)        Accept the bid dated November 12, 2014, submitted by Hardy & Harper, Inc., in response to the project specifications for Preventive Maintenance of Streets 2014, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $1,470,000. 

163k

ATTACHMENT A 864k

TPA 62k

2.         CONTRACT AWARD TO A.Y. NURSERY TO FURNISH MATERIALS AND SUPPLIES FOR PLANT MATERIAL IN AN AMOUNT NOT-TO-EXCEED $124,252
Recommendation:
(1)        Find the proposed action to be categorically exempt under Section 21084(a) of the California Environmental Quality Act (CEQA) of 1984 in accordance with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines (maintenance of existing landscaping), and authorize the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk; and
(2)        Accept the bid dated November 11, 2014, submitted by A.Y. Nursery in response to the Notice Inviting Bids to Furnish Materials and Supplies for Plant Material, and authorize the City Manager to enter into a contract for such work as is required for an amount not-to-exceed $124,252. This contract will have an option of two one-year terms not-to-exceed an annual amount of $124,252 renewable at the discretion of the City Manager, for a total contract length of three years. 

137k

3.         CONTRACT AWARD TO ELECNOR BELCO ELECTRIC, INC., FOR INSTALLATION OF IN-FILL LIGHTING ON FAIR OAKS AVENUE FROM CEDAR STREET TO NORTH CITY LIMIT FEDERAL-AID PROJECT – RSTPLE 5064(080), FOR AN AMOUNT NOT-TO-EXCEED $350,000
Recommendation:
(1)        Find that on October 27, 2014, the City Council found the project to be exempt from the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review; and
(2)        Accept the bid dated December 17, 2014, submitted by Elecnor Belco Electric, Inc., in response to the Specifications for the Installation of In-Fill Lighting on Fair Oaks Avenue from Cedar Street to North City Limit, and authorize the City Manager to enter into such contract for an amount not-to-exceed $350,000. 

176k

4.         CONTRACT AWARD TO SLATER WATERPROOFING, INC., FOR THE ARROYO PARKWAY STORM DRAIN REHABILITATION – PHASE 3 FOR AN AMOUNT NOT-TO-EXCEED $100,000
Recommendation:
(1)        Find the project to be categorically exempt from the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301 and 15302, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)        Accept the bid dated November 19, 2014, submitted by Slater Waterproofing, Inc., in response to the Project Plans and Specifications for the Arroyo Parkway Storm Drain Rehabilitation – Phase 3, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $100,000. 

169k

ATTACHMENT A

5.         CONTRACT AWARD TO POWELL CONSTRUCTORS, INC., FOR I-210 SOUNDWALL – PASADENA AVENUE, FEDERAL AID PROJECT NO. HPLUL-5064(058) FOR AN AMOUNT NOT-TO-EXCEED $526,724
Recommendation:
(1)        Find the project to be categorically exempt from the California Environmental Quality Act (CEQA) Guidelines in accordance with the Safe, Accountable, Flexible, Efficient Transportation Equity Act:  A Legacy for Users (SAFETEA-LU) Section 6004, 23 CFR 771, activity (c), the installation of noise barriers to provide for noise reduction; and
(2)        Accept the bid dated December 16, 2014, submitted by Powell Constructors, Inc., in response to the Project Specifications for I-210 Soundwall – Pasadena Avenue, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $526,724. 

225k

ATTACHMENT A 804k

TPA 55k

6.         AMENDMENT TO CONTRACT NO. 21,260 WITH CDM SMITH, INC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $26,602 FROM $264,879 TO $291,481 AND TO EXTEND THE TIME OF PERFORMANCE FOR ENVIRONMENTAL CONSULTING SERVICES FOR THE PROPOSED GREEN HOTEL APARTMENT PROJECT AT 86 SOUTH FAIR OAKS AVENUE
Recommendation:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to amend Contact No. 21,260 with CDM Smith, Inc., by increasing the contract amount by $26,602, thereby increasing the not-to-exceed amount from $264,879 to $291,481 for the preparation of environmental documentation for the proposed Green Hotel Apartment Project and extend the contract duration for one additional year to February 6, 2016.   

192k

TPA 47k

7.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH ALL-CITY MANAGEMENT SERVICES, INC., TO PROVIDE CROSSING GUARD SERVICES IN AN AMOUNT NOT-TO-EXCEED $435,744
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F) “Contracts for professional or unique services” with All-City Management Services, Inc., for crossing guard services in a total amount not-to-exceed $435,744 from February 1, 2015 through June 30, 2017; and
(3)      Authorize the City Manager to have the option to extend the agreement for two (2) additional one-year terms, for an amount not to exceed $175,000 each year. 

218k

ATTACHMENT A 25k

TPA 82k

8.         AUTHORIZATION TO INCREASE THE NOT-TO-EXCEED AMOUNT OF PURCHASE ORDER CONTRACT NO. 57373 WITH mAXIM HEalTHCARE SERVICES, INC., for the provision of Professional temporary nurse staffing for THE pASADENA PUBLIC HEALTH DEPARTMENT
Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect, and therefore, falls under the “general rule” exemption;
(2)       Authorize the City Manager to increase the not-to-exceed amount of Purchase Order Contract No. 57373 with  Maxim Healthcare Services, Inc., by $35,000, thereby bringing the total not-to-exceed amount to $110,000; and
(3)       To the extent this transaction could be considered a separate transaction subject to competitive selection, grant the purchase order contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.  

176k

TPA 60k

9.         TECHNICAL CORRECTIONS TO THE DESCRIPTIONS OF THE TRANSPORATION PERFORMANCE MEASURES FOR TRANSPORTATION IMPACT ANALYSIS AND THE DEFINITIONS OF THE THRESHOLDS OF SIGNIFICANCE FOR CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation:
(1)         Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)         Adopt a resolution with the correct definitions and descriptions for the existing Transportation Performance Measures and Thresholds of Significance for CEQA for the measures. 

63k

RESOLUTION 686k

10.       AUTHORIZATION TO EXTEND CONTRACT NO. 20,518 WITH UC SYNERGETIC AND CONTRACT NO. 20,519 WITH VTA CONSULTING ENGINEERS FOR ENGINEERING SERVICES FOR THE WATER AND POWER DEPARTMENT            Recommendation:
(1)        Find that the action is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (“CEQA”) Section 15061(b)(3);
(2)        Authorize the City Manager to issue and sign a change order to extend Contract No. 20,518 with UC Synergetic for up to two additional years or until the balance authorized under the current contract is exhausted, whichever comes first; and
(3)        Authorize the City Manager to issue and sign a change order to extend Contract No. 20,519 with VTA Consulting Engineers for up to two additional years or until the balance authorized under the current contract is exhausted, whichever comes first. 

218k

TPA 155k

11.       CONFIRM THE RECOMMENDATION FOR A CONTRACT AUTHORIZATION WITH ENFORCEMENT VIDEO, LLC, DOING BUSINESS AS WATCHGUARD VIDEO, TO REFLECT THE FULL BUSINESS ENTITY NAME
Recommendation:
(1)        Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)        Confirm the prior contract authorization with Enforcement Video, LLC, doing business as Watchguard Video, to reflect the full business entity name. 

87k

TPA 60k

12.       FINANCE COMMITTEE: INCREASE TOTAL ESTIMATED COST OF TRAFFIC SIGNAL IMPROVEMENTS AT PASADENA AVENUE AND WALNUT STREET CAPITAL IMPROVEMENT PROJECT (CIP) TO $158,900 AND APPROVE A JOURNAL VOUCHER APPROPRIATING $50,000 FROM TRAFFIC REDUCTION AND TRANSPORTATION IMPROVEMENT FEE FUND BALANCE TO TRAFFIC SIGNAL IMPROVEMENTS AT PASADENA AVENUE AND WALNUT STREET CIP PROJECT            Recommendation:
(1)      Increase the total estimated cost of the Traffic Signal Improvements at Pasadena Avenue and Walnut Street CIP Project (Budget Account No. 75049) by $50,000 to $158,900; and
(2)      Approve a journal voucher appropriating $50,000 from the Traffic Reduction and Transportation Improvement Fee Fund Balance (Fund No. 313) to the Traffic Signal Improvements at Pasadena Avenue and Walnut Street CIP Project (Budget Account No. 75049). 

133k

13.       FINANCE COMMITTEE:  AMENDMENT TO THE SCHEDULE OF TAXES, FEES, AND CHARGES TO INCLUDE A REDUCED BUSINESS LICENSE TAX FOR QUALIFIED FIRST-YEAR BUSINESSES
Recommendation:  It is recommended that the City Council amend the Schedule of Taxes, Fees, and Charges to include a reduced business license tax for qualified first-year businesses located in Pasadena.    

115k

ATTACHMENT A 290k

14.       FINANCE COMMITTEE:  RECOGNIZE AND APPROPRIATE FUNDS IN THE AMOUNT OF $500,000 TO THE PUBLIC HEALTH DEPARTMENT FISCAL YEAR 2015 OPERATING BUDGET AND APPROVE AN INCREASE OF 1.22 FULL-TIME EQUIVALENT (FTE) LIMITED-TERM GRANT-FUNDED POSITIONS FOR THE CENTERS FOR DISEASE CONTROL (CDC) REACH PROGRAM
Recommendation:
(1)        Find that the proposed action is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect, and therefore, falls under the “general rule” exemption;
(2)        Recognize and appropriate $500,000 from the Centers for Disease Control & Prevention (CDC) Racial and Ethnic Approaches to Community Health (REACH) grant to the Pasadena Public Health Department Fiscal Year 2015 Operating Budget; and
(3)        Amend the FY 2015 Operating Budget to add 1.22 full-time equivalents (FTEs) for two (2) new limited-term grant-funded positions, thereby increasing the total Public Health Department FTE allocation from 125.45 FTEs to 126.67 FTEs. 

150k

City Council 

15.       APPOINTMENT OF JUSTIN CHAPMAN TO THE NORTHWEST COMMISSION (District 6 Nomination) 

16.       APPOINTMENT OF RICHARD M. SCHAMMEL TO THE ROSE BOWL OPERATING COMPANY BOARD (District 7 Nomination) 

City Attorney 

City Clerk/Secretary 

17.      APPROVAL OF MINUTES 

November 3, 2014	City Council
November 3, 2014	Successor Agency to the Pasadena Community Development Commission
November 10, 2014	City Council
November 10, 2014	Successor Agency to the Pasadena Community Development Commission

18.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,310	Rita Gail Williams	$25,000.00+
Claim No. 12,311	Hakem RBSR Waheed Casper’s Foundation	Not stated
Claim No. 12,312	Mark Saigh	4,673.70
Claim No. 12,313	Alfredo Roman Flores	497.28
Claim No. 12,314	Carol Hanson	145.99
Claim No. 12,315	Allstate Insurance as Subrogee of Cynthia Almaraz	5,585.39
Claim No. 12,316	Alexander Thacher	25,000.00+
Claim No. 12,317	Sanders D. Joseph	405.00
Claim No. 12,318	Gabriela Kohler	154.50
Claim No. 12,319	Annette C. Barajas	10,000.00+
Claim No. 12,320	Vincent Mastro	9,015.00
Claim No. 12,321	Rosalinda Mastro	9,985.00
Claim No. 12,322	Mercury Insurance  Group of California as Subrogee of Raymond M. Jaurequi	2,862.00
Claim No. 12,323	Trung Q. Ta (California Nails)	Not stated
Claim No. 12,324	Mervin D. Shannon	25,000.00+
Claim No. 12,325	Andrew J. Porter	25,000.00+
Claim No. 12,326	Dr. Dion Regelson	25,000.00+
Claim No. 12,327	John Royal	1,500.00
Claim No. 12,328	Nora Hanna c/o Ara Aroustamian & Associates	25,000.00+

 

18.A.   UPDATE REGARDING THE UNDERGROUND UTILITIES PROGRAM AUDIT  (This item will be heard prior to consideration of the Consent Calendar) 

Economic Development and Technology Committee 

Finance Committee 

A.     Comprehensive Annual Financial Report

B.     Single Audit Reports

C.     Management Letter – City of Pasadena

D.     Pasadena Center Operating Company Basic Financial Statements

E.     Rose Bowl Operating Company Basic Financial Statements

F.     Pasadena Community Access Corporation Basic Financial Statements

G.    Pasadena Fire and Police Retirement System Report and Audited Financial Statements and Required Supplemental Information

H.    Air Quality Improvement Fund Financial and Compliance Report

I.      Independent Accountant’s Report on Agreed-Upon Procedures Applied Appropriation Limit Worksheets

J.     Independent Accountant’s Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal Revenue Code  
  Section 457 Deferred Compensation Program

K.    The Auditor’s Communications with the City’s Audit and Finance Committee

L.     Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an
  Audit of Financial Statements Performed in Accordance with Government Auditing Standards 

275k

ATTACHMENT A 21549k
ATTACHMENT B 220k
ATTACHMENT C 157k
ATTACHMENT D 254k
ATTACHMENT E 297k
ATTACHMENT F 226k
ATTACHMENT G 257k
ATTACHMENT H 156k
ATTACHMENT I 133k
ATTACHMENT J 123k
ATTACHMENT K 133k
ATTACHMENT L 127k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

20.       PUBLIC HEARING:  DESIGNATION OF THE HOUSE AT 817 SOUTH MADISON AVENUE AS A LANDMARK            Recommendation:
(1)       Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15308: Class 8 – Actions by Regulatory Agencies for the Protection of the Environment;
(2)     Find that the house at 817 South Madison Avenue is significant under Criterion “C” for designation as a landmark (Pasadena Municipal Code (PMC), Section 17.62.040) because it is an intact example of a Colonial Revival house designed by significant architect, Sylvanus Marston;
(3)       Adopt a resolution approving a Declaration of Landmark Designation for 817 South Madison Avenue, Pasadena, California;
(4)       Authorize the Mayor to execute the Declaration of Landmark Designation for 817 South Madison Avenue, Pasadena, California; and
(5)       Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of Historic Preservation Commission:  At its regular meeting of October 7, 2014, the Historic Preservation Commission recommended that the City Council approve the designation of the house at 817 South Madison Avenue as a landmark under Criterion “C” of PMC, Section 17.62.040.  

306k

RESOLUTION 68k

ATTACHMENT A 1560k

ATTACHMENT B 3426k

ATTACHMENTS C & D 5407k

21.       PUBLIC HEARING: ZONING CODE AMENDMENT TO PASADENA MUNICIPAL CODE SECTION 17.50.220 (RECYCLING FACILITIES)
Recommendation:
(1)          Find that the proposed amendments to the Zoning Code are categorically exempt from the California Environmental Quality Act (CEQA) under Section 15308 – Actions by Regulatory Agencies for Protection of the Environment;
(2)          Adopt the Findings of Consistency with the General Plan (Attachment A to the agenda report);
(3)          Approve the proposed Zoning Code Amendments as contained in the agenda report; and
(4)          Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (THE ZONING CODE) OF THE PASADENA MUNICIPAL CODE TO ADD NEW DEVELOPMENT AND OPERATIONAL STANDARDS APPLICABLE TO RECYCLING FACILITIES AND TO REQUIRE EXISTING AND NEW FACILITIES TO OBTAIN CONDITIONAL USE PERMITS”
Recommendation of Economic Development and Technology Committee: On November 3, 2014, the Economic Development and Technology Committee recommended additional development standards to include enclosure of recycling facilities and waste disposal plan for liquid waste.  These are included in the staff recommendation.
Recommendation of Planning Commission: On January 8, 2014, the Planning Commission recommended that the City Council adopt the staff’s recommendations regarding amending the Zoning Code to add additional development standards and permit review for recycling facilities with the additional requirement that landscaping and screening requirements be applied to recycling facilities.
Recommendation of the Environmental Advisory Commission:  On December 17, 2013, the Environmental Advisory Commission (EAC) recommended that the City Council approve the proposed Zoning Code amendments. 

533k

ATTACHMENTS A & B 155k

ATTACHMENT C 1079k

ATTACHMENTS D & E 291k

CORRESPONDENCE 65k

City Manager 

City Council 

First Reading:  

22.       Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (THE ZONING CODE) OF THE PASADENA MUNICIPAL CODE TO ADD NEW DEVELOPMENT AND OPERATIONAL STANDARDS APPLICABLE TO RECYCLING FACILITIES AND TO REQUIRE EXISTING AND NEW FACILITIES TO OBTAIN CONDITIONAL USE PERMITS” (See related Item No. 21) 

94k

ORDINANCE 762k

Second Reading:   

23.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE THREE PARCELS THAT COMPRISE THE DESIDERIO PLANNED DEVELOPMENT, AND AMENDING THE ZONING CODE (TITLE 17) TO CREATE PD-33-DESIDERIO” (Introduced by Councilmember Madison) 

81k

ORDINANCE 783k

24.      Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 4.19 AND CHAPTER 8.16 OF THE PASADENA MUNICIPAL CODE TO REMOVE PROVISIONS ALLOWING FINANCIAL INCENTIVES FOR SPECIFIC TYPES OF BUSINESSES WITHIN THE PASADENA LOCAL DEVELOPMENT AREA AND REPEALING THOSE UNCODIFIED ORDINANCES NUMBERED 6131, 6140, 6312, 6588, 6883, 7098, AND 7236, ALL REGARDING FINANCIAL INCENTIVES FOR THE PASADENA ENTERPRISE ZONE AND THE PASADENA LOCAL DEVELOPMENT AREA” (Introduced by Councilmember McAustin) 

102k

ORDINANCE 225k

25.      INFORMATIONAL UPDATE ON LOCAL HIRE PROGRAM FOR THE HERITAGE SQUARE HOUSING PROJECT            Recommendation:   This update is provided for information only.  No action is required. 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)

Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

February 2, 2015

March 2, 2015

April 6, 2015

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)

Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

January 12, 2015

January 26, 2015

February 9, 2015

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)

Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

January 28, 2015

February 25, 2015

March 25, 2015

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)

Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

January 13, 2015

January 27, 2015

February 10, 2015

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)

Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

January 19, 2015 (To be cancelled)

February 16, 2015 (To be cancelled)

March 16, 2015