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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 22, 2014 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section
             54957.6
            Agency Designated Representatives: Kristi Recchia and Michael J. Beck
            Employee Organization: American Federation of State, County and Municipal Employees (AFSCME), Local
            858 

B.        CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title: City Manager 

A.     PRESENTATION OF THE STATE OF THE STATE BY ASSEMBLYMEMBER CHRIS HOLDEN 

 

City Manager/Executive Director 

1.         APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE  CITY OF PASADENA AND THE
            AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL 858 FOR THE TERM
            OF JANUARY 1, 2014 – JUNE 30, 2015
            Recommendation:  It is recommended that the City Council approve a successor Memorandum of Understanding
            (MOU) between the City of Pasadena and the American Federation of State, County and Municipal Employees, Local
            858 (AFSCME) for the term of January 1, 2014 through June 30, 2015. 

            191k

            ATTACHMENT 1 Part 1 1557k
            ATTACHMENT 1 Part 2 1563k

2.         APPROVAL OF FINAL TRACT MAP NO. 071486 FOR CONSOLIDATION FROM 12 EXISTING LOTS TO SEVEN LOTS AT 2900 EAST DEL MAR BOULEVARD (LAS ENCINAS HOSPITAL)
Recommendation:
(1)       Adopt a resolution to approve Final Tract Map No. 071486;
(2)       Accept the offer of easement dedications for ingress and egress and all public utilities purposes as shown on said map; and
(3)       Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Hearing Officer Recommendation: The subject tentative map was approved on March 2, 2011 by the Subdivision Hearing Officer, to be recorded within two years.
                       In 2008, the State passed Senate Bill 1185, which automatically granted a one-year extension to all approved tentative maps. In 2009, the State passed Assembly Bill 333, which mandated that all tentative maps that had been approved and had not expired by July 15, 2009 and that will expire before January 1, 2021, shall be automatically extended by 24 months. The 24-month extension is in addition to the one-year extension granted by Senate Bill 1185. Therefore, the amended expiration date of the subject Final Tract Map is March 2, 2016. 

182k

RESOLUTION 395k

3.         PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO ENTER INTO  CONTRACTS WITH THE CITY OF LOS ANGELES DEPARTMENT OF TRANSPORTATION (LADOT) AND THE CITY OF IRVINE POLICE DEPARTMENT FOR SUPPLEMENTAL SERVICES FOR MAJOR EVENTS IN AMOUNTS NOT TO EXCEED $350,000 AND $150,000 PER YEAR RESPECTIVELY
Recommendation:
(1)       Find that the action proposed in the agenda report is exempt from environmental review pursuant to the California Environmental Quality Act Guidelines Section 15323 (Normal Operations of Facilities for Public Gatherings;
(2)       Authorize the City Manager to enter into a contract with the City of Los Angeles Department of Transportation (LADOT) for a period of five years, retroactive to July 1, 2014, in an amount not to exceed $350,000 per year for supplemental traffic control services at Major Events;
(3)       Authorize the City Manager to enter into a contract with the City of Irvine, retroactive to July 1, 2014, in the amount not to exceed $150,000 per year for supplemental law enforcement services for major events within the City of Pasadena; and
(4)       Authorize the City Manager to extend the contract with the City of Irvine for up to two additional one-year periods not to exceed $150,000 per extension period without further City Council authorization.
                        The proposed contracts are exempt from competitive bidding pursuant to City Charter, Section 1002(H) (contracts with government entities or their contractors) as well as the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities. 

187k

4.         FINANCE COMMITTEE: AMENDMENT TO CONTRACT NO. 21,248 WITH SCOTT FAZEKAS AND ASSOCIATES, INC., TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT BY $600,000 FROM $600,000 TO $1,200,000 TO PROVIDE BUILDING PLAN REVIEW SERVICES
Recommendation:
(1)         Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;   
(2)       Authorize the City Manager to amend Contract No. 21,248 with Scott Fazekas and Associates by increasing the contract amount by $600,000 thereby increasing the not to exceed amount from $600,000 to $1,200,000 for continued plan check services; and
(3)       Appropriate $600,000 from the Building Fund to Building – Consultant Services (Account No. 8115-204-447200) for expenses related to building plan review services as provided in Contract No. 21,248. 

204k

TPA 63k

5.         FINANCE COMMITTEE: CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT AWARDED TO THE CITY OF PASADENA FOR THE SAFER STREETS PASADENA PROGRAM
Recommendation:
(1)       Authorize the City Manager to enter into an agreement with the California Office of Traffic Safety (OTS) to receive Fiscal Year 2015 grant funding for the Safer Streets Pasadena Program in the amount of $172,000;
(2)       Amend the Department of Transportation’s Fiscal Year 2015 Operating Budget to recognize and appropriate $172,000 in grant funds awarded by OTS for the Safer Streets Pasadena Program as detailed in the Fiscal Impact section of the agenda report; and
(3)       Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA), Section 15061 (b)(3) of the State CEQA Guidelines. 

146k

6.         FINANCE COMMITTEE: AUTHORIZATION TO ACCEPT AND ENTER INTO A GRANT AGREEMENT WITH PASADENA COMMUNITY GARDENS CONSERVANCY AND APPROPRIATION OF GRANT FUNDS            Recommendation:
(1)       Find that the recommended action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3 (State CEQA Guidelines), Section 15301 (Class 1, Existing Facilities);            (2)       Authorize the City Manager to accept $100,000 grant and enter into a grant agreement with the Pasadena Community Gardens Conservancy in support of the Villa-Parke Community Garden; and
(3) Recognize and appropriate $20,000 in grant funds to the General Fund (101) in the Human Services and Recreation Department’s Fiscal Year (FY) 2015 operating budget (Account Nos. 7033-101-643541 and 8114-101-643541). 

149k

7.         MUNICIPAL SERVICES COMMITTEE: AUTHORIZE A CONTRACT WITH UTILITY TREE SERVICES, INC., TO PROVIDE POWERLINE CLEARANCE TREE TRIMMING SERVICES FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)       Find that the project is categorically exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15301, Class One, Existing Facilities; and
(2)       Accept the bid dated July 29, 2014 from Utility Tree Services in response to Specifications LD-14-7 for tree trimming services for the Water and Power Department (“PWP”); and authorize a contract for an initial period not to exceed four years or until $5,200,000 has been expended, whichever comes first; with two additional extensions, each not to exceed $1,000,000; prices may increase annually but they may not exceed the increase in the Consumer Price Index for the Los Angeles County-Riverside-Orange County area for the most recently available 12-month period.    

234k

TPA 123k

City Council 

8.         RESIGNATION OF RICA DUFF FROM THE SENIOR COMMISSION (Mayor Nomination/District 7) 

31k

9.         RESIGNATION OF VALERIE WARDLAW FROM THE HUMAN SERVICES COMMISSION (Pasadena City College Nomination) 

18k

10.       APPOINTMENT OF MICHAEL O’BRIEN TO THE HISTORIC PRESERVATION COMMISSION (Garfield Heights Nomination) 

11.       APPOINTMENT OF MERIEL STERN TO THE DESIGN COMMISSION (Arts and Culture Commission Nomination)

12.       APPOINTMENT OF JUSTIN JONES TO THE HUMAN RELATIONS COMMISSION (District 3 Nomination) 

City Clerk/Secretary 

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,243	Andy Williams	$349.67
Claim No. 12,244	Elena Gomez	3,467.28
Claim No. 12,245	Jay Vashi	25,000.00+
Claim No. 12,246	Robert L. Johnson	3,717.17
Claim No. 12,247	Rema M. Johnson-Smith	Not stated
Claim No. 12,248	Phyllis Dixon	Not stated
Claim No. 12,249	David Daryl Jones	25,000.00+
Claim No. 12,250	Patricia Urbina	10,000.00+
Claim No. 12,251	State Farm Insurance for Enrique Arroyo	2,027.90
Claim No. 12,252	Nathaniel Rodgers	1,892.42

14.      PUBLIC HEARINGS SET             

September 29, 2014, 7:00 p.m. – Villa Esperanza Master Plan – 2116 East Villa Street  September 29, 2014, 7:00 p.m. – Determine a Water Supply Shortage Exists, Establish a 20% Conservation Target and Implement Level 1 Water Supply Shortage Measures as Described in Pasadena Municipal Code (“PMC”) Section 13.10.040  October 20, 2014, 7:00 p.m. – Planned Development Zone Change for the Reuse of the Desiderio Army Reserve Center

 

 

Economic Development and Technology Committee 

Finance Committee  

Legislative Policy Committee 

15.       RESCIND RESOLUTION NO. 5893 AND ADOPT A RESOLUTION ESTABLISHING THE RULES GOVERNING THE PASADENA CITY COUNCIL’S MEETINGS, PROCEEDINGS, AND BUSINESS
Recommendation:  It is recommended that the City Council rescind Resolution No. 5893 and adopt a resolution establishing the rules governing the Pasadena   City Council’s meetings, proceedings, and business. 

175k

RESOLUTION 274k

ATTACHMENT A 467k

ATTACHMENTS B & C 998k

Municipal Services Committee 

Public Safety Committee 

16.       PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2013-2014 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), EMERGENCY SOLUTIONS GRANT (ESG), AND HOME INVESTMENT PARTNERSHIP ACT (HOME)
Recommendation: It is recommended that the City Council, following the public hearing, approve the submission to the U.S. Department of Housing and Urban Development (HUD), of the Consolidated Annual Performance and Evaluation Report for the 2013-2014 Program Year for projects funded under the Community Development Block Grant, Emergency Solutions Grant, and the HOME Investment Partnership Act programs. 

166k

ATTACHMENT A 31k

DRAFT CAPER 826k

17.       PUBLIC HEARING: PROPOSED AMENDMENT TO SCHEDULE OF TAXES, FEES AND CHARGES FOR FISCAL YEAR 2015 TO INCREASE RESIDENTIAL IMPACT FEES BY FIVE PERCENT, AND AMENDMENT TO PASADENA MUNICIPAL CODE SECTION 4.17 TO ADD NEW POCKET PARK CLASSIFICATION            Recommendation:
(1)       Find the amendments proposed in the agenda report are exempt from environmental review pursuant to State CEQA Guidelines Section 15061(b)(3) (“general rule”) Section 15378(b)(4) (definition of project excludes government fiscal activities which do not involve any commitment to any specific project);
(2)       Following the public hearing, adopt a resolution to increase the Residential Impact Fee (RIF) by five percent as outlined in the Fiscal Impact Section of the agenda report;
(3)       Establish transition criteria to determine which projects the current Residential Impact Fee will apply – any project which has submitted a complete set of plans for building permits and paid all plan check fees prior to the effective date of the resolution;
(4)       Maintain the current language in Pasadena Municipal Code (PMC) Section 4.17.60 which allows the Residential Impact Fee to be used for park acquisition, construction and installation; and
(5)       Direct the City Attorney to prepare an ordinance within 60 days amending Section 4.17 of the Pasadena Municipal Code to add a new park classification for pocket parks as outlined in the body of the agenda report.            Recreation and Park Commission Recommendation: On March 4, 2014, the Recreation and Park Commission:
(1)       Endorsed a five percent increase to the current Residential Impact Fee as outlined in the Fiscal Impact Section of the agenda report until a comprehensive study of all development-related fees is completed;
(2)       Supported the consultant’s recommendation to maintain the current language in Pasadena Municipal Code Section 4.17.60 which allows for the Residential Impact Fee to be used for park acquisition, construction and installation;
                        On September 9, 2014, the Recreation and Park Commission supported the Department of Public Works recommendation to add a new park classification for pocket parks as outlined in the body of the agenda report. 

703k

RESOLUTION 82k

ATTACHMENT A Part 1 1253k
ATTACHMENT A Part 2 984k

ATTACHMENT B 134k

ATTACHMENT C 12092k

ATTACHMENTS D & E 666k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 98k

City Manager 

City Council 

First Reading:  None 

Second Reading:  None 

 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

October 6, 2014

November 3, 2014

December 1, 2014

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

September 22, 2014

September 29, 2014 (Special meeting to commence at 4:30 p.m.)

October 13, 2014 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

September 24, 2014

October 22, 2014

November 26, 2014

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

September 23, 2014

October 7, 2014 (Special meeting)

October 14, 2014

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

September 22, 2014 (Special meeting, Grand Conference Room S038, Basement)

October 20, 2014

November 17, 2014