To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL,
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING AUTHORITY
OCTOBER 20, 2014 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Michael J. Beck and Kristi Recchia
Employee Organization: Pasadena Association of Clerical and Technical Employees (PACTE/LIUNA), Local 777 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Michael J. Beck and Kristi Recchia
Employee Organization: International Union of Operating Engineers (IUOE), Local 501 

C.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(4) Consideration of initiation of litigation (one potential case) 

A.        PRESENTATION BY STATE SENATOR CAROL LIU ON THE STATE OF THE STATE 

B.        PRESENTATION BY MICHAEL GIARDELLO, INNOVATE PASADENA, REGARDING THE “ENVISION 2014” ANNUAL SUMMIT TO BE HELD ON OCTOBER 22-23, 2014 AND RECOGNIZING OCTOBER 20-26, 2014 AS “CONNECT WEEK”  CELEBRATING INNOVATION IN THE GREATER PASADENA AREA 

 

 City Manager/Executive Director 

1.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ONE SOURCE DISTRIBUTORS TO
      FURNISH AND DELIVER THREE 34.5 KV LOAD INTERRUPTER SWITCHES FOR AN AMOUNT NOT TO EXCEED
      $285,000 FOR THE WATER AND POWER DEPARTMENT
      Recommendation:
      (1)       Find that the proposed action is categorically exempt from environmental review pursuant to the guidelines of the California
      Environmental Quality Act (“CEQA”) California Code of Regulation, Title 14, Division 6, Chapter 3, Article 19, Section 15301    
      (Existing Facilities); and
      (2)       Accept the proposal received on August 1, 2014, submitted by One Source Distributors in response to Specification
      LD14-8, Furnish and Deliver Three 34.5 kV Load Interrupter Switches; and authorize the City Manager to enter into a
      purchase order contract with One Source Distributors for an amount not to exceed $285,000. 

    136k

2.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH POWER TESTING AND ENERGIZATION FOR PARTIAL DISCHARGE TESTING FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)       Find that the proposed action is categorically exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (“CEQA”) California Code of Regulation, Title 14, Division 6, Chapter 3, Article 19, Section 15301 (Existing Facilities); and
(2)       Accept the proposal submitted by Power Testing and Energization (“Power Testing”) on July 10, 2014, in response to a Request for Proposal (“RFP”) for Engineering and Online Partial Discharge Testing Services; and authorize the City Manager to enter into a contract with Power Testing for an amount not to exceed $235,825, for a period of three years. 

219k

3.         AUTHORIZE A PURCHASE ORDER WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF FOUR REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $125,800
Recommendation:
(1)       Find that this action is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Grant an exemption for this contract pursuant to Pasadena Municipal Code Section 4.08.049(B) where the best interests of the City are served by a direct award of a contract without the competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)       Authorize the issuance of a purchase order with National Auto Fleet Group (NAFG) in an amount not to exceed $125,800 for the purchase of four replacement Police vehicles. 

136k

ATTACHMENT A 41k

TPA 103k

4.         AUTHORIZE A PURCHASE ORDER WITH NIXON EGLI EQUIPMENT FOR THE PURCHASE OF A MILLING MACHINE FOR A TOTAL OF $152,600
Recommendation:
(1)       Find that this action is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Grant an exemption for this contract pursuant to Pasadena Municipal Code Section 4.08.049(B) where the best interests of the City are served by a direct award of a contract without the competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)       Authorize the issuance of a purchase order with Nixon Egli Equipment in an amount not to exceed $152,600 for the purchase of a milling machine. 

124k

TPA 118k

5.         AUTHORIZE A PURCHASE ORDER WITH MUNICIPAL MAINTENANCE EQUIPMENT FOR THE PURCHASE OF FOUR REPLACEMENT PARKING ENFORCEMENT VEHICLES FOR A TOTAL OF $145,879            Recommendation:
(1)       Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Grant an exemption for this contract pursuant to Pasadena Municipal Code Section 4.08.049(B) where the best interests of the City are served by a direct award of a contract without the competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)       Authorize the issuance of a purchase order with Municipal Maintenance Equipment (MME) in an amount not to exceed $145,879 for the purchase of four replacement parking enforcement vehicles. 

135k

ATTACHMENT A 43k

TPA 58k

6.         APPROVAL OF SUBMISSION OF THE 2014 CONTINUUM OF CARE HOMELESS ASSISTANCE APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation: It is recommended that the City Council adopt a resolution:
(1)       Authorizing the filing with the U. S. Department of Housing and Urban Development (HUD), the 2014 Continuum of Care (CoC) Homeless Assistance Application for a funding request in the amount of $3,263,581 for sixteen projects; and
(2)       Authorizing the City Manager to execute, and the City Clerk to attest, the 2014 CoC Homeless Assistance Application and all other related documents, agreements and amendments. 

285k

ATTACHMENT A 87k

RESOLUTION 41k

7.         FINANCE COMMITTEE: TEMPORARY EXTENSION OF OFFICE DEPOT/MAX AGREEMENT TO PROVIDE OFFICE-RELATED SUPPLIES
Recommendation:
(1)       Authorize the City Manager to extend the agreement with Office Depot/Max to be the primary provider of office-related supplies for the City through December 31, 2014; and
(2)       Find that the proposed agreement extension is exempt from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. This extension is already exempt from the competitive bidding requirements pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services. 

112k

8.         FINANCE COMMITTEE: ADOPTION OF RECOMMENDATION TO USE FISCAL YEAR 2014 GENERAL FUND OPERATING SURPLUS FOR POLICY RESERVES AND UNFUNDED LIABILITIES
Recommendation:
(1)       Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)       Authorize anticipated surplus dollars resulting from Fiscal Year 2014 preliminary unaudited numbers to be used to rebuild policy reserves and to address unfunded liabilities;
(3)       Authorize the transfer of previous revenues ($1,858,812) set aside in the General Fund as a reserve for the Water Fund transfer to the General Fund litigation to the General Liability Fund where it is more appropriately recorded; and
(4)       Authorize the Finance Director to use these numbers in the FY 2014 Comprehensive Annual Financial Report (CAFR).

192k

9.         FINANCE COMMITTEE: APPROVE JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2015 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation: It is recommended that the City Council approve a journal voucher with a net increase of $369,822 amending 15 projects in the Fiscal Year 2015 Capital Improvement Program Budget as detailed in the Fiscal Impact section of the agenda report.
Pasadena Center Operating Company Recommendation: On August 27, 2014, the Pasadena Center Operating Company recommended appropriating $200,000 in Pasadena Center Operating Company – Facility Restoration Fund to the Restoration and Renovation of the Civic Auditorium Exhibition Hall project in the Fiscal Year 2015 CIP Budget. 

273k

ATTACHMENT A 113k

10.       MUNICIPAL SERVICES COMMITTEE: ADOPTION OF THE REVISED ENERGY PORTFOLIO RISK MANAGEMENT POLICY FOR WATER AND POWER DEPARTMENT WHOLESALE ENERGY TRANSACTIONS
Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)       Adopt the revised Energy and Credit Risk Management Policy (“Policy”) for Pasadena Water and Power (“PWP”) wholesale energy transactions.

458k

ATTACHMENT A Part 1 1193k
ATTACHMENT A Part 2 1041k

ATTACHMENTS B & C 1590k

ATTACHMENT D 2410k

ATTACHMENTS E thru G 2195k

11.       PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH WATCHGUARD VIDEO FOR REPLACEMENT OF THE MOBILE AUDIO VIDEO SYSTEM IN THE POLICE PATROL VEHICLES            Recommendation:
(1)       Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)       Authorize the City Manager to enter into a contract with WatchGuard Video to furnish and deliver software, hardware, and services for a Mobile Audio Video system for an amount not to exceed $785,112. Competitive bidding is not required pursuant to City Charter Article X Section 1002(F), Contracts for professional or unique services. 

175k

TPA 52k

City Attorney 

12.       2014 BIENNIAL NOTICE OF NON-SUBSTANTIVE AMENDMENTS TO THE CITY’S CONFLICT OF INTEREST CODE
Recommendation: It is recommended that the City Council receive and file the 2014 Biennial Notice of Amendments to the City’s Conflict of Interest Code which is submitted for information purposes only. 

57k

City Council 

13.       APPOINTMENT OF EMINA DARAKJY TO THE HISTORIC PRESERVATION COMMISSION (Prospect Historic District Nomination) 

City Clerk/Secretary 

14.      APPROVAL OF MINUTES 

September 8, 2014	City Council
September 8, 2014	Successor Agency to the Pasadena Community Development Commission
September 8, 2014	Pasadena Public Financing Authority (Special meeting)
September 15, 2014	City Council
September 15, 2014	Successor Agency to the Pasadena Community Development Commission
September 22, 2014	City Council
September 22, 2014	Successor Agency to the Pasadena Community Development Commission

15.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,262	Josefina L. Gomez	$5,773.00
Claim No. 12,263	Javier Castellanos	65.00
Claim No. 12,263-1	Javier Castellanos	620.00
Claim No. 12,264	The Rinka Law Firm for Tresa L. Echevarria	None stated
Claim No. 12,265	Pacific Bell/AT&T/Diane Mancini	25,000.00+
Claim No. 12,266	Vincent Mastro	1,751.46
Claim No. 12,267	State Farm for Susana Bonilla	2,963.19
Claim No. 12,268	Anne Rose	274.00
Claim No. 12,269	Michelle Rivas	1,000.00

16.      PUBLIC HEARING SET             

November 3, 2014, 7:00 p.m. – Amendments to the Pasadena Municipal Code (including Title 2 and Title 17, the Zoning Code), to clarify review authority and procedures related to compliance with the California Environmental Quality Act

 

 

Economic Development and Technology Committee 

17.      REPEAL ORDINANCE NO. 7236 THAT PROVIDED CITY INCENTIVES WITHIN THE PASADENA LOCAL DEVELOPMENT (FORMER ENTERPRISE ZONE) AREA AND DIRECT STAFF TO AMEND THE SCHEDULE OF TAXES, FEES AND CHARGES TO REDUCE THE FIRST-YEAR BUSINESS LICENSE FEE FOR QUALIFIED SMALL BUSINESSES
Recommendation:
(1)       Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)       Direct the City Attorney to prepare an ordinance and return within 30 days repealing Ordinance No. 7236 that provided City incentives in the Pasadena Local Development Area; and
(3)       Direct staff to return to the City Council with a proposed amendment to the schedule of taxes, fees, and charges to reduce business license fees for qualified first-year businesses located in Pasadena. 

261k

CORRESPONDENCE 74k

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

18.       ZERO WASTE STRATEGIC PLAN
Recommendation:
(1)       Find that the Zero Waste Strategic Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)       Adopt the draft Zero Waste Strategic Plan which describes 19 initiatives that will increase Pasadena’s waste diversion from area landfills to over 87 percent by the year 2040; and
(3)       Adopt the Zero Waste Resolution to commemorate the City’s commitment to striving toward Zero Waste.
Municipal Services Committee Recommendation: On October 7, 2014, the Municipal Services Committee (MSC) unanimously recommended that the City Council approve the recommendations contained in the agenda report and moved the item forward to the City Council for consideration. The Committee also requested that the Department of Public Works prioritize and provide timing information for the short-term Zero Waste Initiatives, as well as identify high cost Zero Waste Initiatives and that this information be incorporated into the final Draft Zero Waste Strategic Plan presented for consideration by the City Council.
Environmental Advisory Commission Recommendation: On September 16, 2014, the Department of Public Works presented the updated Draft Zero Waste Strategic Plan to the Environmental Advisory Commission (EAC) and recommended that the EAC: 1) receive and file the Draft Zero Waste Strategic Plan Summary; 2) recommend that the City Council adopt the Zero Waste Strategic Plan; and 3) recommend that the Department of Public Works provide regular updates to the Commission regarding implementation of the Plan. The EAC approved recommendations 1 and 3 and delegated the responsibility of reviewing the draft Zero Waste Strategic Plan (Recommendation No. 2) to its ad hoc Zero Waste Subcommittee and authorized the Subcommittee to send an advisory memorandum to the City Council on behalf of the Commission. On October 14, 2014, the Environmental Advisory Committee transmitted the memorandum (Attachment E of the agenda report) to the City Council urging the City Council to adopt the Zero Waste Strategic Plan with minor revisions suggested, including elevating the exploration of a polystyrene ban and use of more specific language, which are reflected in the Zero Waste Strategic Plan. 

744k

ATTACHMENTS A & B 824k

ATTACHMENT C 3688k

ATTACHMENT D 67k

ATTACHMENT E Part 1 5971k
ATTACHMENT E Part 2 3103k
ATTACHMENT E Part 3 2084k

CORRESPONDENCE Part 1 3555k
CORRESPONDENCE Part 2 7122k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 146k

Public Safety Committee 

19.       PUBLIC HEARING: PLANNED DEVELOPMENT ZONE CHANGE FOR THE REUSE OF THE DESIDERIO ARMY RESERVE CENTER
Recommendation: It is recommended that the City Council continue the public hearing to October 27, 2014, at 7:00 p.m. 

20.       PUBLIC HEARING: TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING AND RESOLUTION FOR THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY REVENUE BONDS FOR THE NORTHWEST MANOR I APARTMENTS
Recommendation:
(1)       Find that the proposed contract is categorically exempt from the California Environmental Quality Act (“CEQA”) in accordance with Title 14, Chapter 3, Section 15301, (Class 1, Existing Facilities); and
(2)       Adopt a resolution approving the issuance of the California Statewide Communities Development Authority (CSCDA) Multifamily Housing Revenue Bonds (Northwest Manor I project); in an aggregate amount not to exceed $9,000,000 to finance the acquisition and rehabilitation of the Northwest Manor I Apartments. 

171k

RESOLUTION 124k

City Manager 

City Council 

City Clerk 

21.       RESOLUTIONS RELATED TO THE CALLING OF THE REGULAR MARCH 10, 2015 PRIMARY NOMINATING ELECTION AND THE APRIL 21, 2015 GENERAL MUNICIPAL ELECTION, IF NECESSARY; AND CONSOLIDATION OF THE PASADENA BOARD OF EDUCATION WITH SAID ELECTION; AND OTHER RELATED MATTERS            Recommendation of the City Clerk: It is recommended that the City Council adopt the following resolutions:
(1)       A resolution of the City Council of the City of Pasadena calling for the holding of a Primary Nominating Election on March 10, 2015 for the Office of Mayor and members of the City Council in Districts 1, 2, 4 and 6 of said City, and consolidating said Election with the Pasadena Unified School District Primary Nominating Election for Board of Education Districts 2, 4 and 6; and calling for the holding, if necessary, of a General Municipal Election on April 21, 2015; and authorizing the City Clerk to enter into a contract with PUSD for the City Clerk to provide election services to the PUSD.
(2)       A resolution of the City Council of the City of Pasadena requesting the Board of Supervisors of Los Angeles County to permit the Registrar of Voters of said County to render specified services to said City relating to the conduct of a consolidated City of Pasadena and Pasadena Board of Education Primary Nominating Election to be held on March 10, 2015 and, if necessary, a General Municipal Election to be held on April 21, 2015.
(3)       A resolution of the City Council of the City of Pasadena setting forth regulations relating to candidate statements for the March 10, 2015 Primary Nominating Election and the April 21, 2015 General Municipal Election. 

288k

ATTACHMENT 1 61k

RESOLUTION CALLING AND CONSOLIDATING ELECTION 172k

RESOLUTION REQUESTING ELECTION SERVICES FROM COUNTY OF LOS ANGELES 80k

RESOLUTION RELATED TO CANDIDATE STATEMENTS/COMPLIANCE WITH FEDERAL VOTING RIGHTS ACT 163k

22.       AUTHORIZATION TO ENTER INTO A CONTRACT WITH MARTIN & CHAPMAN COMPANY FOR PROFESSIONAL ELECTION SERVICES AND SUPPLIES FOR AN AMOUNT NOT TO EXCEED $445,000
Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Authorize the City Clerk to enter into a contract with Martin & Chapman Company, without competitive bidding pursuant to City Charter Section 1002(F) (contracts for professional or unique services) for professional election services and supplies for the March 10, 2015 consolidated City of Pasadena and Pasadena Unified School District Primary Nominating Election, and the April 21, 2015, General Municipal Election for an amount not to exceed $445,000; and
(3)       Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

218k

TPA 49k

First Reading:  None 

Second Reading: None