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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 28, 2014 

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 1:00 p.m. to discuss the
Capital Improvement Program (CIP) Budget 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.       CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section
            54957.6
            Agency Designated Representatives: Kristi Recchia and Michael J. Beck
            Employee Organization: International Brotherhood of Electrical Workers (IBEW), Local 18

            ACTION:   ITEM NOT DISCUSSED

B.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 64 North Mar Vista Avenue, No. 133, Pasadena, California
Agency Negotiators: Michael J. Beck, Steve Mermell
Negotiating Party: Guillermina Arteaga
Under Negotiations: Price and terms of payment 

ACTION:   DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.         APPROVAL OF AN INCREASE TO PURCHASE ORDER NO. 55608 WITH BLAIS & ASSOCIATES, INC., FOR GRANT WRITING PROFESSIONAL SERVICES
Recommendation:
(1)       Authorize an increase to Purchase Order No. 55608 with Blais & Associates, Inc., in the amount of $24,999, thereby increasing the not to exceed amount from $74,999 to $99,998 for grant writing professional services; and
(2)       Grant the proposed increase an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

118k

ACTION:  APPROVED STAFF RECOMMENDATION

2.         AUTHORIZE A PURCHASE ORDER WITH EMERGENCY VEHICLE GROUP, INC., FOR PURCHASE OF ONE REPLACEMENT RESCUE AMBULANCE FOR A TOTAL OF $212,000
Recommendation:
(1)       Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Neither competitive bidding nor competitive selection is required pursuant to the City Charter Section 1002
(H), and Pasadena Municipal Code Section 4.08.049; and
(3)       Authorize the issuance of a purchase order with Emergency Vehicle Group, Inc. (EVG), in an amount not to exceed $212,000 for the purchase of one replacement rescue ambulance without competitive bidding pursuant to City Charter section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services. 

215k

ACTION:  APPROVED STAFF RECOMMENDATION

3.         AUTHORIZE A PURCHASE ORDER WITH SEAGRAVE FIRE APPARATUS, LLC., FOR THE PURCHASE OF ONE REPLACEMENT 2014 FIRE PUMPER FOR A TOTAL OF $602,000
Recommendation:
(1)       Find that this action is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Neither competitive bidding nor competitive selection is required pursuant to the City Charter Section 1002
(H), and Pasadena Municipal Code Section 4.08.049; and
(3)       Authorize the issuance of a purchase order with Seagrave Fire Apparatus, LLC., in an amount not to exceed $602,000 for the purchase of one replacement Seagrave Fire Pumper without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services. 

239k

ACTION:  APPROVED STAFF RECOMMENDATION

4.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH FAIRWAY FORD FOR THE PURCHASE OF ONE SPLICER VAN FOR THE WATER AND POWER DEPARTMENT           
Recommendation:
(1)       Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and
(2)       Accept the bid dated August 13, 2013, submitted by Fairway Ford in response to Specifications LD-13-11; and authorize a purchase order contract for one splicer van for an amount not to exceed $85,569. 

179k

ACTION:  APPROVED STAFF RECOMMENDATION

5.         CONTRACT AWARD TO DOUG MARTIN CONTRACTING COMPANY, INC., FOR SLURRY SEAL OF
STREETS – 2014 FOR AN AMOUNT NOT TO EXCEED $650,000
Recommendation:
(1)       Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)       Accept the bid dated April 2, 2014, submitted by Doug Martin Contracting Company, Inc., in response to the Project Specifications for the Slurry Seal of Streets – 2014, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $650,000.  

158k

ATTACHMENT A 120k

ATTACHMENT B 526k

ACTION:  APPROVED STAFF RECOMMENDATION

6.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH VPLS SOLUTIONS, LLC., FOR WAVELENGTH DIVISION MULTIPLEXING EQUIPMENT FOR THE CITY’S FIBER OPTIC NETWORK
Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State Guidelines Section 15061(b)(3); general rule; and
(2)       Accept the bid dated April 9, 2014, submitted by VPLS Solutions, LLC., in response to the specifications to furnish materials and supplies for WDM (wavelength division multiplexing) network expansion, reject all other bids received, and authorize the issuance of a purchase order contract in an amount not to exceed $250,298.

257k

ACTION:  APPROVED STAFF RECOMMENDATION

7.         AMENDMENT TO CONTRACT NO. 21,287 WITH MATRIX ENVIRONMENTAL, LLC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $110,900 FROM $626,016 TO $736,916 FOR ENVIRONMENTAL CONSULTING SERVICES FOR A NEW PLANNED DEVELOPMENT PROJECT LOCATED AT 100 WEST WALNUT STREET (LINCON PROPERTY COMPANY/PARSONS SITE)
Recommendation:
(1)       Find that the amendment to Contract No. 21,287 with Matrix Environmental, LLC., is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)       Authorize the City Manager to amend Contract No. 21,287 with Matrix Environmental, LLC., to increase the contract amount by $110,900 thereby increasing the total not-to-exceed amount to $736,916 for the preparation of the Environmental Impact Report (EIR) for a new planned development project located at 100 West Walnut Street (Lincoln Property Company/Parsons Site). 

133k

ACTION:  APPROVED STAFF RECOMMENDATION

8.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CITY OF LOS ANGELES FOR ADMINISTRATION OF THE 2013 URBAN AREA SECURITY INITIATIVE (UASI) GRANT           
Recommendation:
(1)       Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guideliines Section 15061 (b)(3); and
(2)       Authorize the City Manager to enter into a contract with the City of Los Angeles to accept funds and administer Urban Areas Security Initiative (UASI) grant funds on behalf of the City of Pasadena. 

97k

ACTION:  APPROVED STAFF RECOMMENDATION

9.         AMENDMENT TO CONTRACT NO. 21,248 WITH SCOTT FAZEKAS AND ASSOCIATES, INC., TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT BY $500,000 FROM $100,000 TO $600,000 TO PROVIDE BUILDING PLAN REVIEW SERVICES AND INCREASE THE REMAINING CONTRACT YEAR EXTENSIONS FROM $100,000 PER YEAR TO $300,000 PER YEAR
Recommendation:
(1)       Authorize the City Manager to amend Contract No. 21,248 with Scott Fazekas and Associates, Inc., by increasing the contract amount by $500,000 thereby increasing the not to exceed amount from $100,000 to $600,000 for continued plan check services;
(2)       Authorize the City Manager to extend the contract for up to three additional years for an amount not to exceed $300,000 per year. It is further recommended that, to the extent that this additional work might be viewed as a separate project which should be competitively bid, the City Council find that this extra work should not be subject to competitive bidding pursuant to City Charter Section 1002 (F), contracts for professional and unique services; and grant the proposed contract an exemption from the competitive bidding selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(3)       Appropriate $500,000 from Building Services Fund (8115-204-447200) to the Planning and Community Development Department’s fiscal year operating budget to cover expenses related to building plan review services as provided in Contract No. 21,248. 

152k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

10.       RESIGNATION OF RICHARD LoGUERCIO FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Mayor Nomination/District 7) 

34k

ACTION:  ACCEPTED WITH REGRETS

11.       APPOINTMENT OF YUNY PARADA TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 5 Nomination) 

ACTION:  APPROVED

12.       APPOINTMENT OF MILENA ALBERT-MGELADZE TO THE COMMISSION ON THE STATUS OF WOMEN (Mayor Nomination) 

ACTION:  APPROVED

City Clerk/Secretary 

13.      APPROVAL OF MINUTES 

March 24, 2014	City Council
March 24, 2014	Successor Agency to the Pasadena Community Development Commission
March 31, 2014	City Council
March 31, 2014	Successor Agency to the Pasadena Community Development Commission
April 7, 2014	City Council
April 7, 2014	Successor Agency to the Pasadena Community Development Commission
April 14, 2014	City Council
April 14, 2014	Successor Agency to the Pasadena Community Development Commission

            ACTION:  APPROVED AS SUBMITTED

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,146	Don Carlos Court HOA	$ 1,086.23
Claim No. 12,147	Paris Deshawn Holloway	500,000.00
Claim No. 12,148	Thelma Landry	25,000.00+
Claim No. 12,149	Fontaine Su	1,275.00
Claim No. 12,150	Paula Boyd	Not stated
Claim No. 12,151	Avetis Pashayan	461.94
Claim No. 12,152	Mercury Insurance	591.11
Claim No. 12,153	Raffi Kardjian	5,065.98

            ACTION:  RECEIVED AND FILED

15.      PUBLIC HEARING SET             

May 5, 2014, 7:00 p.m. – Call for Review of a Board of Zoning Appeals Decision to the City Council of an Application for a Minor Conditional Use Permit (No. 6084 for the Expansion of a Legal, Non-Conforming Use at 1700 East Colorado Boulevard, Pasadena, CA (Chick-Fil-A)

             ACTION:  PUBLIC HEARING SET

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

16.       REVIEW OF NON-EXCLUSIVE SOLID WASTE COLLECTION FRANCHISE SYSTEM
Recommendation:
(1)       Find that the Non-Exclusive Solid Waste Collection Franchise System Ordinance is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3);
(2)       Retain the closed Non-Exclusive Solid Waste Collection Franchise System and direct staff to report back in three years to the City Council with the next review of authorized haulers to ensure competitive pricing and options for solid waste recycling and disposal; and
(3)       Direct the City Manager to officially place all existing franchisees on notice of the City’s intent to consider the modification of the current Non-Exclusive Solid Waste Collection Franchise System at the time the five-year notice expires pursuant to California Public Resource Code Section 49520, which allows local agencies to grant exclusive operating rights to solid waste disposal companies. 

1173k

ATTACHMENTS 1 thru 8 2888k

EXHIBIT 1 1115k

EXHIBIT 2 1289k

EXHIBIT 3 4947k

EXHIBIT 4 4139k

EXHIBIT 5 828k

CORRESPONDENCE 461k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 859k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  ITEM DEFERRED WITH DIRECTION TO STAFF TO RETURN WITH ADDITIONAL INFORMATION

Public Safety Committee 

17.       PUBLIC HEARING: TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF $20,000,000 OF CALIFORNIA MUNICIPAL FINANCE AUTHORITY (CMFA) REVENUE OBLIGATIONS FOR THE BENEFIT OF MARANATHA HIGH SCHOOL            Recommendation: It is recommended that the City Council hold a TEFRA hearing and adopt a resolution approving the issuance of revenue bonds or execution of a loan transaction by the California Municipal Finance Authority (the CMFA) for the purpose of financing or refinancing the acquisition, construction and improvement of certain facilities for the benefit of Maranatha High School (the Borrower). 

260k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

18.       PUBLIC HEARING: FY 2015 – 2019 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)       Open the public hearing on the City Manager’s Recommended FY 2015 – 2019 Capital Improvement Program (CIP) Budget; and
(2)       Continue the public hearing to May 5, 2014 at 7:00 p.m. and thereafter at each subsequent regular meeting of the City Council until the City Council determines that the public hearing may close and then formally adopt the FY 2015 – 2019 CIP Budget. 

132k

ATTACHMENTS A & B 428k

Capital Improvement Program

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  CONTINUE THE PUBLIC HEARING TO MAY 5, 2014 AT 7:00 P.M.

City Manager 

19.       CONSIDERATION OF CONDITIONAL USE PERMIT NO. 5209 AND OTHER LAND USE ENTITLEMENTS, PRIVATE TREE REMOVAL, FINAL ENVIRONMENTAL IMPACT REPORT, AND STATEMENT OF OVERRIDING CONSIDERATIONS FOR THE COLORADO AT LAKE MIXED-USE PROJECT AT 880-940 EAST COLORADO BOULEVARD WITH SHARED PARKING AT 2 NORTH LAKE AVENUE (CONSTANCE HOTEL)
Recommendation:
(1)       Adopt the resolution certifying the Final Environmental Impact Report and adopting environmental findings in accordance with the California Environmental Quality Act (CEQA) for the Colorado at Lake Project;
(2)       Adopt the resolution adopting a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program for the Alternative 3 – Hotel Option Project;
(3)       Uphold the Board of Zoning Appeals’ decision and adopt as the Council’s decision the following actions:
            (a)    Approve the Findings of Fact (Attachment A of the agenda report), with the Conditions of Approval
            (Attachment B of the agenda report), the Scope of Development (Attachment C of the agenda report), and the
            Compliance with the General Plan and Specific Plan (Attachment D of the agenda report), for the Alternative 3
            – Hotel Option Project;
            (b)    Approve the Conditional Use Permit for a new non-residential project that exceeds 25,000 square feet
            (Attachment A of the agenda report);
            (c)    Approve the Conditional Use Permit to establish a Lodging (Hotel) Use in the CD-5 zoning district;
            (d)    Approve the Minor Conditional Use Permit for a new project that exceeds 15,000 square feet in the
            Transit-Oriented District (Attachment A of the agenda report);
            (e)    Approve the Minor Conditional Use Permit for Shared Parking (Attachment A of the agenda report);
            (f)     Approve the Minor Conditional Use Permit for Tandem Parking (Attachment A of the agenda report).
            Approve the Minor Conditional Use Permit for Valet Parking (Attachment A of the agenda report);
            (g)    Approve the Variance for a reduction in the number of required loading spaces (Attachment A of the
            agenda report);
            (h)   Approve the Variance for the reductions in the required dimensional requirements for loading spaces
            (Attachment A of the agenda report);
            ( i)     Approve the Private Tree Removal Application (Attachment A of the agenda report); and
(4)       Add a Condition of Approval (Attachment E of the agenda report, Condition No. 76, “Indemnification”) regarding not holding the City liable from any potential future legal action. 

305k

ATTACHMENT A 1220k

ATTACHMENT B 138k

ATTACHMENT C 51k

ATTACHMENT D 76k

ATTACHMENT E 55

ATTACHMENT F Part 1 3855k
ATTACHMENT F Part 2 2947k
ATTACHMENT F Plans 7256k

RESOLUTION - FINAL EIR 2530k

RESOLUTION - OVERRIDING CONSIDERATIONS 985k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2632k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

20.      DRAFT LAND USE AND MOBILITY ELEMENT GOALS AND POLICIES
Recommendation: It is recommended that the City Council direct staff to study the environmental impact of the Draft Land Use and Mobility Element Goals and Policies (Attachment A of the agenda report) within the General Plan Environmental Impact Report.
Advisory Commission Recommendations: Prior to bringing the Draft Land Use and Mobility Element Goals and Policies to the City Council, the following Commissions reviewed the draft policies and offered recommendations to the City Council:
·       Historic Preservation Commission on February 4, 2014
·       Human Services Commission on February 5, 2014
·       Design Commission on February 6, 2014
·       Northwest Commission on February 11, 2014
·       Arts and Culture Commission on February 13, 2014
·       Environmental Advisory Commission on February 18, 2014
·       Transportation Advisory Commission on February 27, 2014
·       Recreation and Parks Commission on March 4, 2014
·       Senior Commission on March 11, 2014
·       Planning Commission on March 12, 2014. 
A copy of the Commissions’ comments can be found in Attachment C of the agenda report. 

419k

ATTACHMENT A 3529k

ATTACHMENT B 3214k

ATTACHMENT C 2614k

ATTACHMENT D 742k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2877k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

21.      REQUEST FOR INFORMATION REGARDING THE POLICY DECISION TO TRANSFER FUTURE CRIMINAL INVESTIGATIONS INVOLVING PASADENA POLICE OFFICER INVOLVED SHOOTINGS TO THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT (Councilmember Kennedy) 



POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  INFORMATION RECEIVED AND FILED

First Reading:  None 

Second Reading: 

22.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (THE ZONING CODE) TO CODIFY THE LINCOLN AVENUE SPECIFIC PLAN” (Introduced by Vice Mayor Robinson) 

89k

ORDINANCE 5081k

ACTION:  ADOPTED

23.       Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PASADENA AND THE NORTON SIMON ART FOUNDATION TO MAINTAIN EXISTING LAND USE REGULATIONS FOR THE PROPERTY AT 267-377 WEST COLORADO BOULEVARD AND 55-77 NORTH ST. JOHN AVENUE (RUSNAK-PASADENA AUTOMOBILE DEALERSHIP)”  (Introduced by Vice Mayor Robinson) 

78k

ORDINANCE 1882k

ACTION:  ADOPTED

 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

May 5, 2014 (To be cancelled)

June 2, 2014

July 7, 2014

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

April 28, 2014 (Special joint meeting with the City Council to commence at 1:00 p.m.)

May 5, 2014 (Special joint meeting with the City Council to commence at 1:00 p.m.)

May 12, 2014 (Special joint meeting with the City Council to commence at 1:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

May 28, 2014

June 25, 2014

July 23, 2014

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 6, 2014 (Special Meeting)

May 13, 2014

May 27, 2014

June 10, 2014

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 19, 2014

June 16, 2014

July 21, 2014