Council Agenda - March 11, 2013

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 11, 2013

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSION - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
             Agency Designated Representatives: Kristi Recchia and Michael Beck
             Employee Organization: Pasadena Fire Fighters Association (PFFA)
             Local 809

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.         AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING AND THE IMPLEMENTATION OF THE DETECTION OF BICYCLES AT SIGNAL CONTROLLED INTERSECTIONS PROJECT
Recommendation:
(1)    Find that the Detection of Bicycles at Signal Controlled Intersections Project is exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15310, existing facilities, and identified as an activity listed in 23 CFR 771.117(c)(3); and
(2)    Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan Transportation Authority (Metro) associated with the receipt of grant funding and the implementation of the project.

120k

2.         AUTHORIZE PURCHASE ORDER WITH WONDRIES FLEET GROUP FOR PURCHASE OF FOUR REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $121,822
Recommendation:
(1)    Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize the issuance of a purchase order to Wondries Fleet Group in an amount not to exceed $121,822 for the purchase of four replacement Police Vehicles without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)    Find the proposed contract exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 3.08.048(B), contracts for which the City’s best interest are served.

203k

3.         AUTHORIZE ISSUANCE OF PURCHASE ORDER WITH HAAKER EQUIPMENT COMPANY FOR PURCHASE OF ONE ELGIN BROOM BEAR STREET SWEEPER IN AN AMOUNT NOT TO EXCEED $316,000
Recommendation:
(1)    Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize the issuance of a purchase order to Haaker Equipment Company in an amount not to exceed $316,000 for the purchase of one new replacement street sweeper without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)    Find the proposed contract exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.048(B), contracts for which the City’s best interest are served.

4.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH POWER SETTLEMENTS CONSULTING AND SOFTWARE, LLC TO PURCHASE AND IMPLEMENT AN ENERGY TRADING, SCHEDULING AND SETTLEMENT SOFTWARE SYSTEM
Recommendation:
(1)    Find that contracting with Power Settlements Consulting and Software, LLC for the purchase and implementation of an energy trading, scheduling, and settlements software system is exempt from the California Environmental Quality Act (CEQA) review pursuant to State CEQA Guidelines Section 15301, existing facilities;
(2)    Authorize the City Manager to enter into a contract with Power Settlements Consulting and Software, LLC for:
         (a)   One-time purchase of the SettleCore Software System and implementation services for an amount not to exceed $700,000;
         (b)    Annual maintenance service of the SettleCore Software System in an amount not to exceed $200,00 per year for the 8 year term of the contract; and
         (c)     Internal report customization services associated with the SettleCore Software System based on contract hourly rates not to exceed $35,000 per year for the 8 year term of the contract.

480k

5.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH COMPUCOM SYSTEMS, INC., FOR LICENSING OF MICROSOFT SOFTWARE
Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Approve a renewal of an Enterprise Agreement with Microsoft for a period of three years;
(3)    Authorize the City Manager to enter into a contract with CompuCom Systems, Inc., for the City’s licensing of Microsoft software in an amount not to exceed $985,000, with an annualized allocation of $328,333, for the period from April 1, 2013 to March 31, 2016. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(4)    Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B) contracts for which the City’s best interests are served.

248k

6.         AUTHORIZATION TO INCREASE PURCHASE ORDER CONTRACT NUMBER 52,412 WITH VALERIE HOWARD BY $125,000, FOR A TOTAL AMOUNT NOT TO EXCEED $199,200, TO PROVIDE COMMUNICATION AND OUTREACH SERVICES FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), general rule;
(2)    Find that the proposed contract is exempt from the competitive bidding process pursuant to the City Charter Section 1002(F), contracts for professional or unique services; and
(3)    Authorize the City Manager to increase purchase order contract number 52,412 with Valerie Howard by $125,000, for a total amount not to exceed $199,200, to provide communication and outreach services for the Water and Power Department.

229k

7.         LEGISLATIVE POLICY COMMITTEE: CONTRACT AWARD TO EMANUELS JONES AND ASSOCIATES FOR STATE LEGISLATIVE ADVOCACY SERVICES
Recommendation:
(1)    Approve a five-year contract renewal with Emanuels Jones and Associates for State Legislative Advocacy Services, effective March 2, 2013, through June 30, 2018, for an annual contract cost of $49,000 ($48,000 plus $1,000 for expenses) with the provision for renegotiating the annual cost beginning in Fiscal Year 2015; and
(2)    Exempt the proposed contract from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interest are served.

92k

City Council

8. RESIGNATION OF TIM WENDLER FROM THE TRANSPORTATION ADVISORY COMMISSION (District 5 Nomination)

18k

9. RESIGNATION OF ANITA FROMHOLZ FROM THE SANTA MONICA MOUNTAINS CONSERVANCY ADVISORY COMMITTEE (City Nomination)

52k

City Clerk/Secretary

10. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 11,863	So. California Gas Co.	$1,694.65
Claim No. 11,864	Eric Andrew Engler	926.06
Claim No. 11,865	George Hanchett	Not stated
Claim No. 11,866	Damien J. Morrissey	Not stated
Claim No. 11,867	Perry Bennett dba Perry’s Joint	9,000.00
Claim No. 11,868	Ethan Lipsig	Not stated
Claim No. 11,869	Bruce Kenoly	1,792.13
Claim No. 11,870	Patrick Stanley	893.00
Claim No. 11,871	John Richardson	Not stated

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

Reports from Representatives

PUBLIC HEARING: 7:00 P.M.

11.       PUBLIC HEARING: APPROVAL AND SUBMITTAL OF THE PUBLIC HOUSING AGENCY ANNUAL PLAN (2013) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation:
(1)    Find that the action proposed herein is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect and therefore falls under the general rule exemption; and
(2)    Approve the City’s Public Housing Agency Annual Plan (2013) and authorize the City Manager to execute any and all documents regarding its submission to the U.S. Department of Housing and Urban Development (HUD).

206k

DRAFT ANNUAL PLAN 41917k

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Council

ORDINANCES

First Reading: None

Second Reading:

12 Adopt “AN INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA TEMPORARILY PROHIBITING THE APPROVAL OF NEW RECYCLING FACILITIES, THE EXPANSION OR MODIFICATION OF EXISTING FACILITIES, AND THE RESUMPTION OF DISCONTINUED LEGAL NONCONFORMING STATUS FOR RECYCLING FACILITIES” (Introduced by Councilmember Gordo )

216k

INFORMATION ITEMS

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

April 3, 2013
May 1, 2013
June 5, 2013

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin,)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

March 11, 2013 (Cancelled)
March 20, 2013 (Special meeting to commence at 4:30 p.m.)
March 25, 2013 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

March 27, 2013
April 24, 2013
May 22, 2013

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

March 12, 2013
March 26, 2013
April 9, 2013

PUBLIC SAFETY COMMITTEE (Chair Steve Madison, Gene Masuda, Margaret McAustin, Jacque Robinson)
Meets the first and third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (Council Chamber, 2^nd Floor)

March 11, 2013 (Special meeting)
March 18, 2013 (To be cancelled)
April 1, 2013

FUTURE COUNCIL MEETING DATES

March 18, 2013

March 25, 2013 (To be cancelled)

March 27, 2013 (Special Meeting with Los Angeles County Supervisor Michael Antonovich, 8:00 a.m., Pasadena City Hall, Grand Conference Room, Room S038-basement)

April 1, 2013 (To be cancelled)

April 8, 2013

April 15, 2013 (To be cancelled)

April 22, 2013

April 29, 2013

May 6, 2013 (Organizational Meeting of the City Council)

May 13, 2013

May 20, 2013

May 27, 2013 (To be cancelled)

June 3, 2013

June 10, 2013

June 17, 2013

June 24, 2013 (To be cancelled)

July 1, 2013 (To be cancelled)

July 8, 2013

FUTURE PUBLIC HEARINGS:

April 8, 2013, 7:00 p.m. – Consideration of an Approval of Conditional Use Permit
No. 5804 and Other Land Use Entitlements, Closure Without Vacation of a Segment of State Street and Certification of Final Environmental Impact Report for the Glenarm Repowering Project at 72 East Glenarm Street.

April 8, 2013, 7:00 p.m. – Public Hearing to approve and authorize the submittal of the Analysis of Impediments to Fair Housing Choice/Fair Housing Plan to the United States Department of Housing and Urban Development (HUD)