Council Meeting - June 17, 2013

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 17, 2013

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSION - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: Pasadena Police Officers Association (PPOA), Pasadena Police Sergeants Association (PPSA), Service Employees International Union (SEIU), American Federation of State, County and Municipal Employees (AFSCME), Pasadena Fire Fighters Association (PFFA), Pasadena Fire Management Association (PFMA), International Brotherhood of Electrical Workers (IBEW)

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.         AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ZUSSER COMPANY, INC., TO PROVIDE LABOR, EQUIPMENT, AND MATERIALS FOR CONSTRUCTION OF THE SUNSET RESERVOIR WATER TREATMENT PROJECT, PHASE I (DISINFECTION FACILITY) FOR THE WATER AND POWER DEPARTMENT IN AN AMOUNT NOT TO EXCEED $2,076,168
Recommendation:
(1)       Find that the proposed project was subject to adequate environmental review in the Initial Environmental Study and the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program adopted by the Hearing Officer on December 3, 2010;
(2)       Accept the bid dated April 24, 2013 submitted by Zusser Company, Inc., (Zusser), in response to Specification WD-12-12, Providing Labor, Equipment, and Materials for Construction of the Sunset Reservoir Water Treatment Project, Phase I (Disinfection Facility) (Sunset Project), for the Water and Power Department; and
(3)       Authorize the City Manager to enter into a contract with Zusser for an amount not to exceed $2,076,168.

180k

2.         AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUTHERN CONTRACTING COMPANY TO PROVIDE LABOR AND MATERIALS FOR THE CHAPMAN WELL ELECTRICAL UPGRADES
Recommendation:
(1)       Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Sections 15301 (existing facilities) and 15302 (replacement or reconstruction); and
(2)       Accept the bid dated May 24, 2013 submitted by Southern Contracting Company in response to Specification WD-12-11 for providing labor and materials for the Chapman Well Electrical Upgrades for the Water and Power Department, and authorize the City Manager to enter into a contract with Southern Contracting Company for an amount not to exceed $287,100 for the period of July 1, 2013 to June 30, 2014.

164k

3.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH CDM-SMITH, TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR A NEW PLANNED DEVELOPMENT AT THE FORMER FORD DEALER SITE LOCATED AT 1336 AND 1347 EAST COLORADO BOULEVARD
Recommendation:
(1)       Find that entering into the proposed contract with CDM-Smith is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(b)(3), general rule;
(2)       Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with CDM-Smith in an amount not to exceed $326,000 for the preparation of the Environmental Impact Report (EIR) for the proposed Planned Development at 1336 and 1347 East Colorado Boulevard; and
(3)       Grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

231k

4.         ADOPTION OF GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014
Recommendation: Adopt a resolution that:
(1)       Selects the California Per capita income and the population increase for the City of Pasadena as the indices to be used in calculating the appropriations limit for Fiscal Year 2014;
(2)       Establishes the appropriations limit for Fiscal Year 2014 at $244,480,005; and
(3)       Establishes appropriations subject to the limit for Fiscal Year 2014 at $104,201,051.

128k

5. ADOPTION OF A RESOLUTION AMENDING THE NON-REPRESENTED NON-MANAGEMENT SALARY RESOLUTION TO ESTABLISH COMPENSATION FOR A NEWLY ESTABLISHED CLASSIFICATION
Recommendation: It is recommended that the City Council amend the Non-Represented Non-Management Salary Resolution to establish a new classification and related salary.

123k

City Council

6. APPOINTMENT OF DIANNE PHILIBOSIAN TO THE PASADENA CENTER OPERATING COMPANY BOARD (Mayor Nomination/District 6)

7. APPOINTMENT OF ELLIE PODWAY TO THE SENIOR COMMISSION EFFECTIVE JULY 1, 2013 (District 4 Nomination)

8. APPOINTMENT OF PATRICIA TROLLMAN TO THE SENIOR COMMISSION (Agency Nomination)

9. APPOINTMENT OF NEIL KLEINMAN TO THE TRANSPORTATION ADVISORY COMMISSION (Mayor Nomination/District 7)

10. REAPPOINTMENT OF TAREK SHAWKY TO THE NORTHWEST COMMISSION EFFECTIVE JULY 1, 2013 (District 1 Nomination)

11. REAPPOINTMENT OF ANN MARIE HICKAMBOTTOM TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2013 (District 1 Nomination)

12. REAPPOINTMENT OF LISA JEFFERY TO THE RECREATION AND PARKS COMMISSION EFFECTIVE JULY 1, 2013 (District 1 Nomination)

13. REAPPOINTMENT OF PAUL R. MARTIN TO THE HISTORIC PRESERVATION COMMISSION (Garfield Heights Nomination)

14. REAPPOINTMENT OF BETH LEYDEN TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (PUSD Nomination)

City Clerk/Secretary

15. APPROVAL OF MINUTES

January 22, 2013 (City Council)
January 28, 2013 (City Council)
January 28, 2013 (Successor Agency to the Pasadena Community
Development Commission)

16. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 11,940	Keith Jackson	$ 370.00
Claim No. 11,941	Jackie Meltz	272.00
Claim No. 11,942	Mary Patricia Disterhoft	3,000.00
Claim No. 11,943	Sami Bitar	1,502.93

17. PUBLIC HEARING SET

July 15, 2013, 7:00 p.m. – Annual Self-Certification of the Conformance Report for the Congestion Management Program for the County of Los Angeles and the Local Development Report

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

18.      PROPOSED SPEED LIMIT ORDINANCE REVISION TO COMBINE SECTIONS 10.48.010 AND 10.48.030 INTO A NEW AND RENAMED SECTION 10.48.010, “PRIMA FACIE SPEED LIMITS ON NON-LOCAL STREETS”
Recommendation:
(1)       Find that the proposed Municipal Code Amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15301, existing facilities;
(2)       Approve the changes to the speed zone boundaries due to changes in the segments, and addition or removal of new streets that are not currently in the ordinance as shown on Attachment A of the agenda report; and
(3)       Direct the City Attorney to draft an ordinance that would amend the Pasadena Municipal Code to combine Sections 10.48.010 (State maximum decreased) and 10.48.030 (State minimum increased) under one renamed Section 10.48.010, “Prima Facie Speed limits on Non-local streets” as shown in Attachment B of the agenda report; and delete Section 10.48.030 in its entirety.
Recommendation of Transportation Advisory Commission: On January 13, 2013, the Transportation Advisory Commission voted to unanimously to approve the staff recommendation.

1044k

Reports from Representatives

PUBLIC HEARINGS: 7:00 P.M.

19.       PUBLIC HEARING: Proposed Changes to the Purchased Water Adjustment Charge            Recommendation:
(1)       Find that the proposed changes to the Purchased Water Adjustment Charge are statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15273 (Rates, Tolls, Fares, and Charges);
(2)       Open a public hearing to receive public comment on the proposed water rate adjustments to:
            (a)    Increase the Purchased Water Adjustment Charge (PWAC) by 10¢ per billing unit effective October
                     2013 and by an additional 10¢ per billing unit effective October 2014;
            (b)    Approve the implementation of the PWAC formula as defined in the Water Rate Ordinance to pass-
                     through additional purchased water costs for a total period not to exceed five years (as provided by
                     Government Code Section 53756);
(3)       Direct the City Clerk or department representative to report on timely written protests received;
(4)       Close the public hearing; and
(5)       Approve the proposed aforementioned PWAC rate increases and formula implementation.

695k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 33k

20.       PUBLIC HEARING: Approval of Annual Action Plan (2013-2014) and Related Funding Allocations for the Community Development Block Grant Program (CDBG); Emergency Shelter Grant Program (ESG); Home Investment Partnership Act (HOME); and Human Services Endowment Fund (HSEF)
Recommendation: It is recommended that upon the close of the public hearing the City Council adopt a resolution:
(1)       Approving the Annual Action Plan (2013-2014) as an application to the U.S. Department of Housing and Urban Development (HUD) for funding under the federal Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), and Home Investment Partnership Act (HOME) programs;
(2)       Approving an application for CDBG Entitlement funds in the amount of $1,775,309; the allocation of the CDBG current year program income of $303,828; the reprogramming of CDBG carryover funds, that were not allocated in previous years, in the amount of $69,404 for a total of $2,148,541 for the 2013-2014 CDBG program activities. Specific agency and City Set-Aside awards can be found in Attachment A, B and C of the agenda report;
(3)       Approving an application for ESG funds in the amount of $127,931. The required local match of $127,931 will be made by the agencies receiving ESG funding for 2013-2014. Specific agency awards can be found in Attachment B of the agenda report under Homelessness;
(4)       Approving an application for HOME Entitlement funds in the amount of $552,315 and $244,013 in HOME carry forward funds for 2013-2014 HOME Program activities. Specific activities funded through HOME can be found in Attachment D of the agenda report;
(5)       Approving an allocation from the City of Pasadena’s Human Services Endowment Fund (HSEF) of $110,000 for HSEF funded public/human service projects. HSEF funds are combined with CDBG Public Service Funds and specific agency awards can be found in Attachment B of the agenda report; and
(6)       Authorizing the City Manager to execute, and the City Clerk to attest, the Annual Action Plan (2013-2014), the grant agreements, the sub-recipient agreements, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal CDBG, ESG and HOME funds.
Recommendation of Human Services Commission: On April 25, 2013 the Human Services Commission approved a two-year funding allocation for the projects listed in Attachment B of the agenda report.          On May 7, 2013 the Human Services Commission approved a one-year funding allocation for Emergency Solutions Grant-ESG projects listed in Attachment B-1 of the agenda report. This one year allocation was due, in part, to the changes to the program as a result of the implementation of the Hearth Act.
Recommendation of Northwest Commission: On April 25, 2013, the Northwest Commission approved a motion to approve funding for all of the projects listed in Attachment A of the agenda report.

599k

ANNUAL ACTION PLAN 2013-2014 10099k

21.      PUBLIC HEARING: Levy of Assessment Against Hotel and Motel Businesses for Fiscal Year 2014 in Connection with the Pasadena Tourism Business Improvement District
Recommendation of the Pasadena Center Operating Company: It is recommended that the City Council:
(1)   Conduct a public hearing on the levy of an assessment against Hotel and Motel Businesses for Fiscal Year 2014 in connection with the Pasadena Tourism Business Improvement District (District); and
(2)   At the conclusion of the public hearing, in the absence of a majority protest, adopt a resolution confirming the annual Report of the Advisory Board as originally filed and levying the assessment for Fiscal Year 2014 in connection with the District.

195k

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

City Council

ORDINANCES

First Reading: None

Second Reading: None

INFORMATION ITEMS

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

July 1, 2013 (To be cancelled)

August 5, 2013

September 2, 2013 (To be cancelled)

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

June 24, 2013 (To be cancelled)

July 8, 2013

July 22, 2013

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

June 26, 2013

July 24, 2013

August 28, 2013

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

June 25, 2013

July 9, 2013

July 23, 2013

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

June 17, 2013

July 15, 2013

August 19, 2013

FUTURE COUNCIL MEETING DATES

June 24, 2013 (To be cancelled)

July 1, 2013 (To be cancelled)

July 8, 2013

July 15, 2013

July 22, 2013

July 29, 2013

August 5, 2013

August 12, 2013

August 19, 2013 (To be cancelled)

August 26, 2013 (To be cancelled)

September 2, 2013 (To be cancelled)

September 9, 2013

September 16, 2013

September 23, 2013

September 30, 2013

FUTURE PUBLIC HEARINGS:

July 15, 2013, 7:00 p.m. – Adoption of the City’s Bicycle Transportation Plan

July 15, 2013, 7:00 p.m. – Annual Self-Certification of the Conformance Report for the Congestion Management Program for the County of Los Angeles and the Local Development Report