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 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION AND THE PASADENA PUBLIC FINANCING AUTHORITY
DECEMBER 17, 2012 

Dinner Recess 5:30 P.M.
Ceremonial Matters 6:00 P.M.
Public Meeting 7:00 P.M.

Public Hearings 7:00 P.M. and 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
Westin Convention Center
1000 Penn Avenue, Pittsburgh, PA 

 

 

 

 

 City Manager/Executive Director 

1.         APPROVAL OF COMMEMORATIVE PLAQUE TO HONOR PASADENA TOURNAMENT OF ROSES AT DEFENDERS PARKWAY (DEFENDERS PARK)Recommendation:
(1)       Find that the activity described in the agenda report is exempt from environmental review per the California Environmental Quality Act (CEQA),
Section 15061(b)(3), general rule.  The proposed commemorative plaque will not result in any potentially significant effects to the environment; and
(2)       Approve the request to install a boulder with a commemorative plaque in honor of the Pasadena Tournament of Roses (TOR) at Defenders Parkway.
Recommendation of Recreation and Parks Commission: At the December 4, 2012 meeting, the Recreation and Parks Commission unanimously voted to support the proposed project to honor the TOR. 

117k

2.         APPROVAL OF COMMEMORATIVE PLAQUES TO HONOR PASADENA CASTING CLUB DONORS
Recommendation:
(1)       Find that the activity described in the agenda report is exempt from environmental review per the California Environmental Quality Act (CEQA), Section 15061(b)(3), general rule.  The proposed monument will not result in any potentially significant effects to the environment; and
(2)       Approve the request to install four small plaques on the Casting Pond premises in honor of the Pasadena Casting Club Donors.
Recommendation of Recreation and Parks Commission: At the June 20, 2012 meeting, the Recreation and Parks Commission voted 5-1 to support the proposed project to honor Pasadena Casting Club Donors. 

365k

3.         APPROVAL OF COMMEMORATIVE PLAQUE TO HONOR COMMUNITY ORGANIZATION FOR PROGRESS AND ADVANCEMENT AT EATON BLANCHE PARK
Recommendation:
(1)       Find that the activity described in the agenda report is exempt from environmental review per the California Environmental Quality Act (CEQA), Section 15061(b)(3), general rule.  The proposed memorial will not result in any potentially significant effects to the environment; and
(2)       Approve the request to install a small plaque on a park bench at Eaton Blanche Park in honor of the Community Organization for Progress and Advancement (COPA).
Recommendation of Recreation and Parks Commission: At the December 4, 2012 meeting, the Recreation and Parks Commission unanimously voted to support the proposed project to honor the COPA. 

962k

4.         ADOPTION OF RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO ENVIRONMENTAL ENHANCEMENT MITIGATION PROGRAM
Recommendation:
(1)       Find that the authorization to apply for grants is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3); and
(2)        Adopt a resolution authorizing the submittal of a grant application to the Environmental Enhancement Mitigation Program for the East Colorado Boulevard Median Landscape project. 

186k

5.         AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACT WITH TANKO STREETLIGHTING SERVICES FOR PURCHASE OF ENERGY EFFICIENT RETROFIT STREET LIGHT LUMINAIRES FOR AN AMOUNT NOT TO EXCEED $550,000
Recommendation:
(1)        Find that the contract is exempt from the California Environmental Quality Act (CEQA) review in accordance with Article 5, Section 15061, subsection (b), part 3 of the Resources Agency of California, as it will not have a potentially significant effect on the environment, and therefore falls under the general rule exemption;
(2)        Authorize the City Manager to enter into a purchase order contract with Tanko Streetlighting Services, for the purchase of energy efficient retrofit street light luminaires for an amount not to exceed $550,000; and
(3)       Find that the proposed purchase order contract is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contract with other governmental entities or their contractors for labor, material, supplies or services. 

164k

6.         INCREASE PURCHASE ORDER NUMBER 52221 WITH GE PACKAGED POWER, INC. ISSUED UNDER EMERGENCY PURCHASE PROVISIONS FOR A TOTAL AMOUNT NOT TO EXCEED $666,525 FOR REPAIRS TO THE GAS TURBINE 3
Recommendation:
(1)       Find that contracting with GE Packaged Power, Inc. (GE) for the repair of the Gas Turbine 3 (GT-3) is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15301, existing facilities;
(2)       Authorize the City Manager to increase purchase order No. 52221 by an additional $290,025 for a new total not to exceed amount of $666,525 to complete additional repairs recommended by GE; and
(3)       Grant this contract an exemption from the Competitive Selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served. 

238k

7.         AUTHORIZATION TO ENTER INTO CONTRACT WITH UNLIMITED ENVIRONMENTAL, INC. FOR PROVIDING LABOR AND MATERIALS FOR PARTIAL ASBESTOS ABATEMENT AT THE BROADWAY POWER PLANT
Recommendation:
(1)       Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Section 15301, existing facilities; and
(2)       Accept the bid dated November 5, 2012, submitted by Unlimited Environmental, Inc., in response to Specifications LD-12-08 for labor and materials for partial asbestos abatement at the Broadway Power Plant, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $305,000. 

143k

8.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH CDM SMITH, INC. TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE PROPOSED GREEN HOTEL APARTMENT PROJECT AT 86 SOUTH FAIR OAKS AVENUE
Recommendation:
(1)       Find that entering into the proposed contract with CDM Smith, Inc. is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines, Section 15061(b)(3), general rule; and
(2)       Authorize the City Manager to enter into a contract with CDM Smith, Inc., in an amount not to exceed $264,879 for the preparation of an Environmental Impact Report (EIR) for the proposed Green Hotel Apartment project. 

144k

9.         RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF LEASE PURCHASE AGREEMENT FOR DENTAL EQUIPMENT, A LEASE SCHEDULE, A LEASE SCHEDULE ADDENDUM REGARDING INSURANCE, A SOFTWARE ACQUISITION SCHEDULE ADDENDUM AND A PREPAYMENT SCHEDULE ADDENDUM, A CERTIFICATE OF INCUMBENCY, A PROCEEDS DISBURSEMENT AUTHORIZATION AND OTHER DOCUMENTS IN CONNECTION THEREWITH
Recommendation: It is recommended that the City Council adopt a resolution:
(1)       Authorizing a Lease Purchase Agreement for dental clinic equipment in an amount not to exceed $268,619.58 with JPMorgan/Chase;
(2)       Authorizing the execution and delivery of a Lease Purchase Agreement, a Lease Schedule, a Lease Schedule Addendum, a Lease Schedule Addendum Regarding Insurance, a Software Acquisition Schedule Addendum, a Prepayment Schedule Addendum, a Certificate of Incumbency, a Proceeds Disbursement Authorization, an Agency Agreement, an Arbitrage Certificate, and other documents in connection thereto;
(3)       Authorizing the City Manager or the Director of Finance to execute the documents on behalf of the City; and
(4)       Recognizing anticipated revenues of $100,000 in the Health Fund, increase appropriations in the Public Health Department’s Fiscal Year 2013 operating budget by $56,647. 

385k

10.       AUTHORIZATION TO ENTER INTO A SERVICES CONTRACT WITH THE APEX GROUP FOR SUPPLEMENTAL TRAFFIC CONTROL SERVICES AT SPECIAL EVENTS IN AN AMOUNT NOT TO EXCEED $200,000 PER YEAR
Recommendation:
(1)          Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Article 19, Categorical Exemptions Section 15323, normal operations of facilities for public gatherings;
(2)       Authorize the City Manager to enter into a services contract, without competitive bidding, pursuant to City Charter Section 1002(F), contracts for professional or unique services, with the Apex Group for a period of one year, with two optional one-year extensions, in an amount not to exceed $200,000 per year for supplemental traffic control services at special events within the City; and
(3)          Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code, Section 4.08.049(B), contracts where the best interests of the City are served. 

212k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  129kb

11.       APPROVAL OF INCREASE TO PURCHASE ORDERS 51634 WITH CARING CHOICE, INC., 52229 WITH ENVOY HEALTH CARE, AND 52414 WITH ALTERNATIVE HOME CARE FOR SPECIALIZED HIV/AIDS HOME HEALTH CARE SERVICES
Recommendation:
(1)          Authorize an increase to Purchase Order No. 51634 with Caring Choice, Inc., in the amount of $225,001, thereby increasing the not to exceed amount from $74,999 to $300,000 to provide specialized HIV/AIDS home health care services;
(2)          Authorize an increase to Purchase Order No. 52229 with Envoy Health Care, in the amount of $405,001, thereby increasing the not to exceed amount from $74,999 to $480,000 to provide specialized HIV/AIDS home health care services;
(3)          Authorize the increase to Purchase Order No. 52414 with Alternative Home Care, in the amount of $75,001, thereby increasing the not to exceed amount from $74,999 to $150,000 to provide specialized HIV/AIDS home health care services;
(4)          Approve a journal voucher increasing appropriations in the Public Health Department’s Fiscal Year 2012-2013 Operating Budget by $705,003 and recognizing anticipated revenues by $705,003; and
(5)          Grant the proposed increases an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.           

271k

12        ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: APPROVAL OF KEY BUSINESS TERMS OF AMENDMENT TO LOAN AGREEMENT WITH CENTENNIAL PLACE PARTNERS TO RESTRUCTURE CITY LOANS FOR THE CENTENNIAL PLACE PROJECT AT 235 EAST HOLLY STREET            Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3), general rule;
(2)       Approve certain key business terms, as described in the agenda report, of the proposed amendment to that certain First Amended and Restated Acquisition and Rehabilitation Loan Agreement dated July 19, 1989, with Centennial Place Limited Partners for the Centennial Place housing project; and
(3)       Authorize the City Manager to execute any and all documents necessary to effectuate the staff recommendation. 

215k

13.       MUNICIPAL SERVICES COMMITTEE: REPEAL ORDINANCE NO. 7205, WHICH APPROVED THE ENVIROMISSION, LLC, LA PAZ SOLAR GENERATION PROJECT POWER SALES AGREEMENT
Recommendation:
(1)       Find that the recommended action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3), general rule; and
(2)       Direct the City Attorney to prepare an ordinance repealing Ordinance No. 7205, which approved the Enviromission, LLC, La Paz Solar Generation Project Power Sales Agreement and authorized the City Manager to enter into an agreement with the Southern California Public Power Authority (SCPPA) to purchase ten (10) Megawatts of the project’s output. 

265k

14.       MUNICIPAL SERVICES COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO POWER SALES AGREEMENTS WITH THE SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR THE PURCHASE OF 13 MEGAWATTS OF SOLAR ENERGY FROM THE SILVERADO PROJECTS
Recommendation:
(1)       Find that the recommended contract authorization is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3), general rule;
(2)       Authorize the City Manager to enter into Power Sales Agreements with the Southern California Public Power Authority (SCPPA), to purchase renewable energy and capacity from a 13/40 (32.5%) share of the Antelope Big Sky Ranch Solar Project and the Summer Solar Project (Silverado Projects) in Lancaster, California, for a total of up to 13MW;
(3)       Find that this contract is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental agencies or their contractors; and
(4)       Find that this contract is exempt from competitive selection, pursuant to Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. 

301k

City Clerk/Secretary 

15.      APPROVAL OF MINUTES 

October 29, 2012 (City Council) October 29, 2012 (Successor Agency to the Pasadena Community                                 Development Commission)

 16.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No. 11,822	Irma M. Ramirez	$    Not Stated
Claim No. 11,823	Maria Fennell	272.00

             

 

Economic Development and Technology Committee 

Finance Committee 

17.      JOINT ACTION: FISCAL YEAR JUNE 30, 2012 ANNUAL FINANCIAL REPORTS
Recommendation:  It is recommended that the following reports for the year ended June 30, 2012 be received by the City Council and/or the Successor Agency to the Pasadena Community Development Commission:
A.           Comprehensive Annual Financial Report (Attachment to agenda report)
B.           Single Audit Report on Federal Awards (Attachment to agenda report)
C.           Pasadena Community Development Commission Financial Report for the Seven Months Ended January 31, 2012 (Distributed at Monday, December 3, 2012 meeting)
D.           Management Letter – City of Pasadena (Attachment to agenda report)
E.           Pasadena Center Operating Company Basic Financial Statements (Distributed at Monday, December 3, 2012 meeting)
F.            Rose Bowl Operating Company Basic Financial Statements (Attachment to agenda report)
G.           Pasadena Community Access Corporation Basic Financial Statements (Distributed at Monday, December 3, 2012 meeting)
H.           Pasadena Fire and Police Retirement System Report and Audited Financial Statements and Required Supplemental Information (Distributed at Monday, December 3, 2012 meeting)
I.              Air Quality Improvement Fund Financial and Compliance Report (Distributed at Monday, December 3, 2012 meeting)
J.            Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriation Limit Worksheets (Distributed at Monday, December 3, 2012 meeting)
K.           Independent Accountant’s Report on Agreed-Upon Procedures applied to Employee Deductions for the Internal Revenue Code Section 457 Deferred Compensation Program (Distributed at Monday, December 3, 2012 meeting)
L.            The Auditor’s Communications with the City’s Audit and Finance Committee (Attachment to agenda report) 

298k

ATTACHMENT A 55060k
ATTACHMENT B 337k
ATTACHMENT C 6807k
ATTACHMENT D 179k
ATTACHMENT E 345k
ATTACHMENT F 377k
ATTACHMENT G 296k
ATTACHMENT H 240k
ATTACHMENT I 265k
ATTACHMENT J 151k
ATTACHMENT K 141k
ATTACHMENT L 149k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

18.      DESIGNATION OF 500 SOUTH EL MOLINO AVENUE AS A LANDMARK
            Recommendation: It is recommended that the City Council continue the public hearing to January 14, 2013 at 7:00 p.m. 

7:30 P.M. 

19.       continued Public Hearing:  TAX AND FISCAL RESPONSIBILITY ACT (TEFRA ) AND CALIFORNIA CODE SECTION 6586.5 HEARING TO CONSIDER APPROVAL OF ROSE BOWL STADIUM IMPROVEMENTS FINANCING AND AUTHORIZATION OF LEASE REVENUE BONDS BY THE PASADENA PUBLIC FINANCING AUTHORITY TO FINANCE AND REFINANCE SUCH IMPROVEMENTS LOCATED AT 1001 ROSE BOWL DRIVE AND ADOPTION OF A RESOLUTION OF THE CITY OF PASADENA AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING COVENANT AGREEMENT AND A FIRST AMENDMENT TO AMENDED AND RESTATED SUBLEASE, APPROVING A FORM OF A BOND INDENTURE AND A FIRST SUPPLEMENTAL BOND INDENTURE IN CONNECTION WITH THE ISSUANCE OF PASADENA PUBLIC FINANCING AUTHORITY LEASE REVENUE BONDS (ROSE BOWL RENOVATION PROJECT), SERIES 2012A (TAX EXEMPT) AND SERIES 2012b (TAXABLE ), AND AUTHORIZING CERTAIN OTHER ACTIONS RELATING THERETO
Recommendation:  It is recommended that the City Council continue the public hearing to January 7, 2013 at 7:00 p.m. 

City Manager 

City Council 

First Reading: None 

Second Reading: None 

20.      PRESENTATION ON THE CITY MANAGER’S ECONOMIC DEVELOPMENT TASK FORCE (Oral Presentation to be heard at 7:15 p.m. or thereafter) 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  3076kb

 

SCHEDULED
COUNCIL STANDING COMMITTEES
 

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

January 2, 2013 (Cancelled)

February 6, 2013

March 6, 2013

FINANCE COMMITTEE (Victor Gordo, Margaret McAustin, Terry Tornek)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

December 24, 2012 (To be cancelled)

January 14, 2013

January 28, 2013

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

December 18, 2012 (Special meeting to commence at 3:00 p.m.)

December 26, 2012 (To be cancelled)

January 23, 2013

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

December 25, 2012 (To be cancelled)

January 8, 2013

January 22, 2013

PUBLIC SAFETY COMMITTEE (Chair Steve Madison, Gene Masuda, Margaret McAustin, Jacque Robinson)
Meets the first and third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (Council Chamber, 2^nd Floor)

December 17, 2012 (Cancelled)

January 7, 2013

January 21, 2013 (To be cancelled)