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AGENDA
CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND PASADENA PUBLIC FINANCING AUTHORITY
SEPTEMBER 12, 2011 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION pursuant to Government Code Section 54956.9(a)
Case Name: Pasadenans for a Livable City and Pasadena Heritage v. City of Pasadena and Pasadena City Council; Real Parties in Interest: Pasadena Office, LLC, IDS Real Estate Group; and Does 1 to 5
Case No.: Los Angeles Superior Court No. BS 124250   

B.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations: Assessor’s Parcel Numbers 5864-032-903,
5864-029-900, 5864-013-900, 5751-019-800, 5751-019-801, 5751-020-801, 5751-020-803, 5751-020-804, 5751-021-800, 5751-021-905, 5751-022-801, 5752-002-800, 5752-006-800, 5752-007-800, 5752-007-900, 5752-015-800, 5752-015-801, 5752-015-900, 5752-015-903, 5754-005-800, 5754-005-801, 5754-006-800, 5754-006-801, 5754-009-800, 5754-012-800, 5754-013-800, 5754-013-801, 5754-013-802, 5754-014-800, 5754-030-800, 5754-030-802, 5754-030-803, 5857-001-902, 5857-009-901, 5857-020-801, 5860-013-800, 5863-001-902, 5863-001-907
Agency Negotiator: Michael J. Beck
Negotiating Parties: Marissa Castro-Salvati
Under Negotiation: Price and terms of payment 

 

 

1.         AUTHORIZE THE ANNUAL PURCHASE OF ANNUAL AND MONTHLY TRANSIT PASSES FOR CITY EMPLOYEES PARTICIPATING IN THE CITY’S EMPLOYEE TRIP REDUCTION PROGRAM
Recommendation: 
(1)          Find that the proposed actions are exempt from review, pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)          Authorize the issuance of a purchase order to Regional Transit Annual Pass (TAP) Center in an amount not to exceed $100,000 annually, for the purchase of monthly transit passes for City employees participating in the City’s Employee Trip Reduction Program.  The term of the purchase order is five years with the option for five one-year extensions, with the approval of the Director of Transportation.  The proposed purchase is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other government entities or their contractors; and
(3)          Authorize the issuance of a purchase order to the Los Angeles County Metropolitan Transportation Authority (Metro) in an amount not to exceed $45,000 annually, for the purchase of annual transit passes for City employees participating in the City’s Employee Trip Reduction Program.  The term of the purchase order is five years with the option for five one-year extensions, with the approval of the Director of Transportation.  The proposed purchase is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other government entities or their contractors. 

157k

2.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH SIEMENS ENERGY, INC., FOR UNIT B-3 MAJOR INSPECTION AND REPAIR, AND WITH ACUREN INSPECTION, INC., FOR UNIT B-3 NON-DESTRUCTIVE EXAMINATION AT THE BROADWAY PLANT
Recommendation: 
(1)          Find that entering into a contract with Siemens Energy, Inc., and Acuren Inspection, Inc., for the proposed work is exempt from the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Section 15301, Class 1, existing facilities, and Section 15302, Class 2, replacement or reconstruction;
(2)          Authorize the City Manager to enter into a contract with Siemens Energy, Inc., for inspection and repair of Unit B-3 steam turbine for an amount not to exceed $795,000, without competitive bidding, City Charter Section 1002(C), contracts for labor, materials, supplies or services available from only one vendor, and grant an exemption from the Competitive Selection and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(3)       Authorize the City Manager to enter into a contract with Acuren Inspection, Inc., for non-destructive examination of Unit B-3 boiler for an amount not to exceed $370,000, without competitive bidding, City Charter Section 1002(F), contracts for professional or unique services.  

522k

3.         CONTRACT AWARD TO INTER-CON SECURITY SYSTEMS, INC., FOR CITYWIDE SECURITY SERVICES AT BUILDINGS, PARKS, AND THE HOLLY STREET PARKING STRUCTURE IN AN AMOUNT NOT TO EXCEED $1,283,541
Recommendation: 
(1)          Find the project to be exempt from California Environmental Quality Act (CEQA) review in accordance with Article 5, Section 15061, subsection (b), part 3 of the Resources Agency of California, as it will not have a potentially significant effect on the environment, and therefore falls under the general rule exemption;
(2)          Accept the proposal dated July 25, 2011, submitted by Inter-Con Security Systems, Inc.;
(3)          Reject all other proposals; and
(4)          Authorize the City Manager to enter into a contract for security services with Inter-Con Security Systems, Inc., in an amount not to exceed $1,283,541 for the initial three-year period.  This contract will have an option of two one-year additional terms, renewable at the discretion of the City Manager, for a total contract length of five years. 

208k

4.         RESCIND CONTRACT AWARDED TO PRO TECH ENGINEERING CORPORATION AND AWARD CONTRACT TO CALIFORNIA PROFESSIONAL ENGINEERING FOR THE INSTALLATION OF STREET LIGHTING ON MOUNTAIN STREET FROM CRAIG AVENUE TO MARTELO AVENUE AND OTHER LOCATIONS FOR AN AMOUNT NOT TO EXCEED $363,000
Recommendation: 
(1)          Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15303, Class 3 of the California Code of Regulations Title 14, Chapter 3.  This exemption includes construction of small facilities or structures, including accessory structures;
(2)          Rescind the contract awarded to Pro Tech Engineering Corporation on May 16, 2011, in response to the Specifications for the Installation of Street Lighting on Mountain Street from Craig Avenue to Martelo Avenue and Other Locations; and
(3)          Accept the bid dated April 27, 2011, submitted by California Professional Engineering, in response to the Specifications for the Installation of Street Lighting on Mountain Street from Craig Avenue to Martelo Avenue and Other Locations, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $363,000.

201k

5.         AUTHORIZATION OF SUBMITTAL OF GRANT APPLICATIONS AND ADOPTION OF RESOLUTIONS FOR THE CALIFORNIA RIVER PARKWAYS GRANT PROGRAM AND THE ENVIRONMENTAL ENHANCEMENT MITIGATION PROGRAM
Recommendation: 
(1)          Find that the authorization to apply for grants is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)          Adopt a resolution authorizing the submittal of a grant application to the California River Parkways Grant Program in the amount of $1,400,000 for the Upper Arroyo Seco Trail Hub Project in Hahamongna Watershed Park; and
(3)          Adopt a resolution authorizing the submittal of a grant application to the Environmental Enhancement Mitigation Program in the amount of $350,000 for the following project: Reclaiming Pasadena’s Urban and Natural Forest.
Recommendation of Hahamongna Watershed Park Advisory Committee:  At their regular meeting on Tuesday, July 26, 2011, the Hahamongna Watershed Park Advisory Committee voted unanimously to recommend to the City Council support of the City of Pasadena’s application to the State of California Resources Agency for the California River Parkways Program in the amount of $1,400,000 to implement the Arroyo Seco Trail Hub Project in Hahamongna Watershed Park.
Recommendation of Recreation and Parks Commission:  At their regular meeting on September 6, 2011, the Recreation and Parks Commission voted unanimously to recommend to the City Council support of the City of Pasadena’s application for the Environmental Enhancement Mitigation (EEM) Program of 2011-2012 in the amount of $350,000 for the Tree and Native Plant Project in Pasadena.  

296k

6.        AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE CITY OF LA CANADA FLINTRIDGE FOR THE IMPROVEMENTS OF OAK GROVE DRIVE FROM BERKSHIRE PLACE TO FOOTHILL BOULEVARD
Recommendation: 
(1)          Acknowledge the project to be categorically exempt under Section 21084 of the Public Resources Code in accordance with Article 19, Section 15301, Class 1, subsection (c), repair of existing public streets, pursuant to the findings of the Secretary of the Resources Agency, and a Notice of Exemption for the project has been filed with Los Angeles County Clerk on August 16, 2011; and
(2)          Authorize the City Manager to execute an agreement with the City of La Canada Flintridge to improve a section of Oak Grove Drive jurisdictionally shared by the City of Pasadena and the City of La Canada Flintridge.

2840k

7.         AMENDMENT TO CONTRACT NO. 20,605 WITH GARCIA JUAREZ CONSTRUCTION, INC., TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT BY $44,500 FROM $131,500 TO $176,000 FOR THE 2011 SEWER REPAIRS PROJECT
Recommendation: 
(1)          Find that on February 28, 2011 the City Council acknowledged the project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination, and that there are no changed circumstances or new information which would require further environmental review; and
(2)          Authorize the City Manager to amend Contract No. 20,605 with Garcia Juarez Construction, Inc., to increase the contract by $44,500 for a total not to exceed amount of $176,000 for additional work as part of the 2011 Sewer Repairs Project.  

127k

8.         RECOMMENDED AMENDMENT TO PASADENA MUNICIPAL CODE SECTION 10.45.027 TO ALLOCATE NO FEE (OFFICIAL CITY BUSINESS) PLACARDS ON THE BASIS OF NEED BY CITY DEPARTMENT AND COUNCIL OFFICE RATHER THAN BY STAFF CLASSIFICATION
Recommendation: 
(1)          Acknowledge that the recommended changes to Title 10 of the Pasadena Municipal Code are exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects which have the potential for causing a significant effect on the environment; and
(2)          Direct the City Attorney to prepare an ordinance within 60 days that will amend Pasadena Municipal Code Section 10.45.027 to authorize the Director of Transportation to allocate no fee placards on the basis of need to City Departments and Elected Offices, rather than by staff classification.  

147k

9.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CALIFORNIA HIGHWAY PATROL (CHP) FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES AT SPECIAL EVENTS OTHER THAN NEW YEAR’S ACTIVITIES
Recommendation: 
(1)          Authorize the City Manager to enter into a contract with the California Highway Patrol, for supplemental law enforcement services at special events for a period of five years; and
(2)          Find that the proposed contract is exempt from competitive bidding and competitive selection, pursuant to City Charter Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other government entities. 

131k

10.       AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CALIFORNIA HIGHWAY PATROL (CHP) FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR THE TOURNAMENT OF ROSES NEW YEAR’S PARADE AND ROSE BOWL FOOTBALL GAME
Recommendation: 
(1)          Authorizer the City Manager to enter into a contract with the California Highway Patrol, for supplemental law enforcement services for the New Year’s Tournament of Roses Parade and Rose Bowl football game for a period of five years; and
(2)          Find that the proposed contract is exempt from competitive bidding and competitive selection, pursuant to City Charter Section 1002(H), and Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities. 

137k

11.      PASADENA COMMUNITY DEVELOPMENT COMMISSION ENFORCEABLE OBLIGATION PAYMENT SCHEDULE
Recommendation:  It is recommended that the Pasadena Community Development Commission (PCDC) take the following actions:
(1)          Adopt a resolution approving the Enforceable Obligations Payment Schedule (EOPS), as required under Sections 34167 and 34169 of the Health and Safety Code; and
(2)          Authorize the Chief Executive Officer to make such payments on behalf of the Pasadena Community Development Commission utilizing available PCDC revenues, including, but not limited to, newly received tax increment proceeds. 

931k

12.       ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: APPROVAL OF KEY TERMS AND CONDITIONS OF AN EXCLUSIVE NEGOTIATION AGREEMENT WITH BRIDGE HOUSING CORPORATION FOR THE HERITAGE SQUARE SENIOR HOUSING PROJECT AT 750-790 NORTH FAIR OAKS AVENUE            Recommendation:
(1)       Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)       Approve certain key terms and conditions, as described in the agenda report, for an Exclusive Negotiation Agreement with BRIDGE Housing Corporation in connection with the proposed development of a senior affordable housing project at 750-790 North Fair Oaks Avenue.
Recommendation of Community Development Committee: The subject recommendation was unanimously approved by the Community Development Committee at its regular meeting of August 25, 2011. 

429k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

City Council 

13.       APPROVAL OF AMENDMENT TO EMPLOYMENT AGREEMENT – CITY MANAGER MICHAEL J. BECK
Recommendation of Mayor: It is recommended that the City Council approve the Amendment to Employment Agreement – City Manager (Contract No. 19,748), the employment agreement between the City of Pasadena and City Manager Michael J. Beck, effective upon signing by the parties (attachment to agenda report). 

101k

14.       APPOINTMENT OF LEONARD JAMES HARTLEY TO THE CODE ENFORCEMENT COMMISSION (District 4 Nomination) 

15.       APPOINTMENT OF PATRICIA KEANE TO THE RECREATION AND PARKS COMMISSION (District 2 Nomination) 

16.       APPOINTMENT OF WENDY WANG TO THE NORTHWEST COMMISSION (District 7 Nomination) 

17.       APPOINTMENT OF JANE HADERLEIN TO THE LIBRARY COMMISSION (Mayor Nomination) 

18.       APPOINTMENT OF DONNA ESTACIO TO THE RECREATION AND PARKS COMMISSION (Mayor Nomination/District 7) 

City Clerk/Secretary

19.       AUTHORIZATION TO ENTER INTO A CONTRACT WITH NATIONAL DEMOGRAPHICS CORPORATION FOR PROFESSIONAL REDISTRICTING CONSULTANT
            SERVICES FOR AN AMOUNT NOT TO EXCEED $85,000
            Recommendation:
            (1)       Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3), the general rule
            that CEQA only applies to projects that may have an effect on the environment; and
            (2)       Authorize the City Clerk to execute an agreement between the City and National Demographics Corporation, without competitive bidding, pursuant to Pasadena City
            Charter Section 1002(F), contracts for professional or unique services, for professional redistricting consultant services in support of the City Council established Redistricting
            Task Force for an amount not to exceed $85,000.
            Recommendation of the Redistricting Task Force: At the August 31, 2011 special meeting, following an interview process of the top three rated consultants, the Redistricting
            Task Force unanimously approved a motion to recommend National Demographics Corporation to serve as the Redistricting Consultant. 

            189k

20.      APPROVAL OF MINUTES 

June 20, 2011 (City Council) June 20, 2011 (Community Development Commission) June 27, 2011 (City Council) June 27, 2011 (Community Development Commission) July 4, 2011 (City Council) July 4, 2011 (Community Development Commission) July 11, 2011 (City Council) July 11, 2011 (Community Development Commission) July 18, 2011 (City Council) July 18, 2011 (Community Development Commission) July 25, 2011 (City Council) July 25, 2011 (Community Development Commission) July 25, 2011 (Pasadena Public Financing Authority) August 1, 2011 (City Council) August 1, 2011 (Community Development Commission) August 8, 2011 (City Council) August 8, 2011 (Community Development Commission) August 15, 2011 (City Council) August 15, 2011 (Community Development Commission) August 15, 2011 (Pasadena Public Financing Authority) August 22, 2011 (City Council) August 22, 2011 (Community Development Commission) August 29, 2011 (City Council) August 29, 2011 (Community Development Commission) September 5, 2011 (City Council) September 5, 2011 (Community Development Commission)

 21.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 11,432	AFNI Insurance Services as subrogee for Sally Ann Fariss	$  2,204.16
Claim No. 11,433	Maria G. Maldonado	5,500.00
Claim No. 11,434	James R. Weiss	Not Stated
Claim No. 11,435	James Robert Hatch	3,900.00
Claim No. 11,436	Ettawanda Hudspeth	25,000.00+
Claim No. 11,437	Elsa E. Johnson	Not Stated
Claim No. 11,438	Infinity Insurance Co. as subrogee for Maria Aguilar	5,085.30
Claim No. 11,439	Deirdra Duncan	Not Stated
Claim No. 11,440	21 Century as subrogee for Alan Lamson	3,108.01
Claim No. 11,441	Linda Krausen	25,000.00+
Claim No. 11,442	Imber Orduno	2000.00
Claim No. 11,443	Barbara A. Holland	25,000.00+
Claim No. 11,444	Cornell Ray Daniels	763.00
Claim No. 11,445	Marcella K. Serrano	25,000.00+
Claim No. 11,446	Katrina Hinojosa	1,071.49
Claim No. 11,447	Talina Diana Markarian	25,000.00+
Claim No. 11,448	Lisa Bening	288.00
Claim No. 11,449	Carmen Pijuan	Not Stated
Claim No. 11,450	Sempra Energy/Southern California Gas Company	Not Stated
Claim No. 11,451	Doris McFarland	195.00

 22.      PUBLIC HEARINGS SET             

September 19, 2011, 7:30 p.m. – Designation of 189 North Marengo Avenue as a Landmark  September 19, 2011, 7:30 p.m. – Designation of 530 East Claremont Street as a Landmark  September 19, 2011, 7:30 p.m. – Designation of 875 Canon Drive as a Landmark  September 19, 2011, 7:30 p.m. –  Zoning Code Amendment - Time Limits and Extensions on Planning Entitlements   October 3, 2011, 7:30 p.m.  – Prohibition of Single-Use Plastic Carryout Bags

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

 23.     CONTINUED PUBLIC HEARING: APPEAL OF PROPOSED WIRELESS TELECOMMUNICATIONS FACILITY AT GRAND AVENUE AND CALIFORNIA BOULEVARD (IE05372C)
Recommendation: It is recommended that the City Council continue the public hearing to October 17, 2011 at 7:30 p.m. 

City Council 

24.       CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING CONDITIONAL USE PERMIT NO. 5471, TO ALLOW THE SALE OF FULL ALCOHOL (BEER, WINE, AND DISTILLED SPIRITS) IN CONJUNCTION WITH FOOD SERVICE AT AN EXISITING RESTAURANT (CHOZA MOMMA) AT 96 EAST COLORADO BOULEVARD (Councilmember Madison)   

558k

First Reading:  None 

Second Reading:  None