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       AGENDA
CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION,
AND PASADENA PUBLIC FINANCING AUTHORITY
AUGUST 15, 2011

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending
litigation pursuant to Government Code Section 54956.9(a)
Case Name:  Jhae (Super Liquor) v. City of Pasadena
Case No:  LASC BC413887

B.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Property Location:  733 N Fair Oaks Avenue, Pasadena
Agency Negotiators:  Michael J. Beck and Steve Mermell
Negotiating Parties:  Jim Hansen
Under Negotiation:  Price and terms of payment

 

 

1.         CONTRACT AWARD TO ALL AMERICAN ASPHALT FOR THE RESURFACING OF STREETS AT VARIOUS LOCATIONS – 2011, FOR AN AMOUNT NOT TO EXCEED $1,777,000
Recommendation: 
(1)          Acknowledge the project to be categorically exempt under Section 21084 of the Public Resources Code in accordance with Article 19, Section 15301 (Class 1), subsection (c), repair of existing public streets, pursuant to the findings of the Secretary of the Resources Agency, and a Notice of Exemption for the project has been filed with the Los Angeles County Clerk on May 18, 2011; and
(2)          Accept the bid dated August 3, 2011, submitted by All American Asphalt  in response to the Project Specifications for the Resurfacing of Streets at Various Locations – 2011, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $1,777,000. 

  230K

2.         APPROVAL OF UPDATED GUIDELINES FOR THE TAXPAYER PROTECTION ACT (PASADENA CITY CHARTER, ARTICLE XVII) TO REFLECT CHANGES IN THE PUBLIC BENEFIT THRESHOLD AMOUNTS NECESSITATED BY CHANGES IN THE CONSUMER PRICE INDEX
Recommendation:  It is recommended that the public benefit threshold amounts cited in the Guidelines for Implementation of The Taxpayer Protection Act (TPA) be adjusted to reflect changes in the Consumer Price Index (CPI). 

815K

3.         CONTRACT AWARD TO DIGITAL NETWORKS GROUP, INC., FOR DESIGN AND IMPLEMENTATION OF AUDIO/VISUAL TECHNOLOGY IN THE NEW PASADENA WATER AND POWER OPERATIONS BUILDING AT THE CITY YARDS
Recommendation: 
(1)          Accept the proposal dated September 28, 2010, submitted by Digital Networks Group, Inc., in response to the Request for Proposals for Emergency Operations Center (EOC)/Multi-Purpose Room Technology Support;
(2)          Reject all other proposals received; and
(3)          Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Digital Networks Group, Inc., for the purchase and implementation of audio/visual technology in an amount not to exceed $322,561; which includes $307,201 for the base scope of services and $15,360 (or 5%) for any additional services the City may request. 

250K

4.        AUTHORIZATION TO INCREASE THE AMOUNT OF CONTRACT NO. 20,095 WITH RINCON CONSULTANTS, INC., TO COMPLETE THE ENVIRONMENTAL IMPACT REPORT FOR THE ALL SAINTS EPISCOPAL CHURCH MASTER DEVELOPMENT PLAN
Recommendation: 
(1)          Find that the proposed contract amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061 (General Rule); and
(2)          Authorize the City Manager to amend Contract No. 20,095 with Rincon Consultants, Inc., to increase the not to exceed amount from $97,000 to $114,500, an increase of $17,500, for the completion of the Environmental Impact Report for the All Saints Episcopal Church Master Development Plan.   

105K

5.        AUTHORIZATION TO ENTER INTO CONTRACTS WITH CITY LIGHT AND POWER FOR ELECTRICAL CONSTRUCTION AND INSPECTIONS FOR THE WATER AND POWER DEPARTMENT
Recommendation: 
(1)       Acknowledge that the project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) Public Resources Code Section 21080(b)(9), Administrative Code Title 14, Chapter 3, Class 1, Section 15301 (Existing facilities) and Class 2, Section 15302 (Replacement or Reconstruction); 
(2)       Accept the bid dated November 2, 2010 submitted by City Light & Power, in response to Specifications LD-10-10, Item A, for installing overhead equipment for the Water and Power Department (PWP), reject all other bids, and authorize a contract with City Light & Power for a period of two years or until $2,000,000 is expended, whichever comes first, with four optional one-year extensions, each not to exceed $1,000,000 per year;
(3)       Accept the bid dated November 2, 2010 submitted by City Light & Power, in response to Specifications LD-10-10, Item B, for installing underground equipment for PWP, reject all other bids, and authorize a contract with City Light & Power for a period of two years or until $2,000,000 is expended, whichever comes first, with four optional one-year extensions, each not to exceed $1,000,000 per year;
(4)       Accept the bid dated November 2, 2010 submitted by City Light & Power, in response to Specifications LD-10-10, Item C, for installing electrical equipment at substations for PWP, reject all other bids, and authorize a contract with City Light & Power for a period of two years or until $1,000,000 is expended, whichever comes first, with four optional one-year extensions, each not to exceed $500,000 per year;
(5)       Accept the bid dated November 2, 2010 submitted by City Light & Power, in response to Specifications LD-10-10, Item D, for General Order 165 (GO 165) inspections for PWP, reject all other bids, and authorize a contract with City Light & Power for a period of two years or until $1,000,000 is expended, whichever comes first, with four optional one-year extensions, each not to exceed $500,000 per year; and
(6)       Accept the bid dated November 2, 2010 submitted by City Light & Power, in response to Specifications LD-10-10, Item E, for Geographic Information System (GIS) inspections for PWP, reject all other bids, and authorize a contract with City Light & Power for a period of two years or until $1,000,000 is expended, whichever comes first, with four additional one-year extensions, each not to exceed $500,000 per year.

258K

6.        APPROVAL OF AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, FOR THE TERM JULY 1, 2010 THROUGH JUNE 30, 2013
Recommendation:  Approve a successor Memorandum of Understanding (MOU) between the City of Pasadena and the International Brotherhood of Electrical Workers (IBEW) for the term of July 1, 2010 through June 30, 2013.

176K

7.         FINANCE COMMITTEE: MONTHLY EXTENSION OF CONTRACT NO. 20,483 WITH THE PASADENA HUMANE SOCIETY (PHS) FOR POUNDMASTER SERVICES
Recommendation: 
(1)          Authorize payment to Pasadena Humane Society (PHS) for Poundmaster services rendered from July 1, 2011 to present totaling $133,478.75; and
(2)          Authorize the City Manager to extend the provisions of Contract No. 20,483, without competitive bidding pursuant to City Charter Section 1002(F) contracts for professional or unique services, with the Pasadena Humane Society (PHS) for Poundmaster services on a month-to-month basis for a period of up to 12 months at an amount not to exceed $88,985.83 per month, the same as currently paid; and
(3)          Grant this contract extension an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code (PMC), Section 4.08.049(B), contracts for which the City’s best interests are served.

  133K

8.        FINANCE COMMITTEE: PURCHASE OF CITY PROPERTY INSURANCE FOR THE PERIOD JULY 1, 2011 – JUNE 30, 2012
Recommendation: 
(1)          Authorize the City Manager to purchase property insurance under a joint public agency purchase program established by the City’s Broker of Record, Alliant Insurance Services, at an annual premium of $398,135, without competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors;
(2)          Authorize the City Manager to purchase property insurance for the Power Plant (not as part of the joint purchase program) at a projected annual premium of $573,625, for the term July 1, 2011 to June 30, 2012.  Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)          Grant the proposed contracts exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section, 4.08.049(B), contracts for which the City’s best interests are served.

232K

City Clerk/Secretary 

9.         APPROVAL OF MINUTES

June 6, 2011 City Council June 6, 2011 Community Development Commission June 13, 2011 City Council June 13, 2011 Community Development Commission

July 25, 2011 Pasadena Public Financing Authority

10.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA           

Claim No. 11,421	Rusnak-Pasadena	$ 202,154.50
Claim No. 11,422	Karina Nazarian	25,000.00+
Claim No. 11,423	Marianela Odette Villa	25,000.00+
Claim No. 11,424	Marianela Odette Villa on behalf of minor Nicholas Ortiz	25,000.00+
Claim No. 11,425	Karina Ortiz	25,000.00+
Claim No. 11,426	Jaime Rene Dorado Ortega	204.60
Claim No. 11,427	Marilyn Gonzalez	Not Stated
Claim No. 11,428	Genaro De La Torre	Not Stated
Claim No. 11,429	Freddy Blanco	Not Stated
Claim No. 11,430	Miguel Rosas	Not Stated
Claim No. 11,431	Adan Sanchez	Not Stated

‘

 

Economic Development and Technology Committee

Finance Committee

11.      FUND BALANCE POLICY
Recommendation:
(1)         Approve the Fund Balance Policy (attached to the agenda report); and
(2)         Approve a resolution modifying the Fund Balance Policy for the General Fund. 

1682K

12.       ADOPTION OF A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE ISSUANCE OF ONE OR MORE CITY OF PASADENA PENSION OBLIGATION DEBENTURES IN AN AMOUNT NOT TO EXCEED THE LESSER OF (I) $65 MILLION OR (II) THE AMOUNT REQUIRED TO ACHIEVE A FUNDING LEVEL FOR THE CITY OF PASADENA FIRE AND POLICE RETIREMENT SYSTEM OF 85%, AND THE ISSUANCE OF ONE OR MORE SERIES, OR SUBSERIES, OF CITY OF PASADENA PENSION OBLIGATION BONDS, APPROVING THE FORM OF, AND AUTHORIZING THE EXECUTION OF, A TRUST AGREEMENT, BOND PURCHASE AGREEMENT, AND CONTINUING DISCLOSURE AGREEMENT, AND APPROVING THE FORM OF, AND AUTHORIZING THE DISTRIBUTION OF, A PRELIMINARY OFFICIAL STATEMENT, AND AUTHORIZING CERTAIN MATTERS RELATING THERETO
Recommendation: 
(1)          Adopt a resolution authorizing the issuance of one or more City of Pasadena Pension Obligation Debentures in an amount not to exceed $65 million and the issuance of one or more series, or subseries, of the City of Pasadena Pension Obligation Bonds (POBs), approving the form of, and authorizing the execution of, a Trust Agreement, Bond Purchase Agreement, and Continuing Disclosure Agreement, and approving the form of, and authorizing the distribution of, a Preliminary Official Statement, and authorizing certain matters relating thereto; and
(2)          Authorize the City Manager and/or the Director of Finance to initiate a validation action with respect to the bonds if determined to be appropriate or required by bond counsel, in consultation with the City Attorney.

782K

PRELIMINARY OFFICIAL STATEMENT - PART 1   1370K
PRELIMINARY OFFICIAL STATEMENT - PART 2   1533K

APPENDIX A - PART 1  1945K
APPENDIX A - PART 2   869K

BOND PURCHASE AGREEMENT & CONTINUING DISCLOSURE AGREEMENT   2285K

TRUST AGREEMENT - PART 1   2120K
TRUST AGREEMENT - PART 2   2491K
TRUST AGREEMENT - PART 3   2164K
TRUST AGREEMENT - PART 4   2555K
 

13.      FIRST AMENDMENT TO STANDBY BOND PURCHASE AGREEMENT RELATED TO PASADENA PUBLIC FINANCING AUTHORITY TAXABLE VARIABLE RATE DEMAND LEASE REVENUE BONDS (PASEO COLORADO PARKING FACILITIES), SERIES 2000
Recommendation: It is recommended that the City Council and the Pasadena Public Financing Authority:
(1)          Approve the First Amendment to the existing Standby Bond Purchase Agreement (SBPA) with KBC Bank for a term of three years at an annual fee of 0.58% on the outstanding principal of the bonds; and
(2)          To the extent that the proposed amendment of the SBPA could be considered subject to a new competitive selection process, grant the proposed amendment an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code, Chapter 4.08, pursuant to Section 4.08.049(B), contracts for which the City’s best interest are served. 

616K

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives

 

 

14.      Continued Public Hearing:  Appeal of Proposed Wireless Telecommunications Facility at Grand Avenue and California Boulevard (IE05372C)

            Recommendation: It is recommended that the City Council continue the public hearing to September 12, 2011 at 7:30 p.m.

           

 City Council 

15.      DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE ON SEPTEMBER 21 – 23, 2011 IN SAN FRANCISCO, CALIFORNIA  

16.      CONSIDERATION OF A PROPOSAL FOR A 9/11 MEMORIAL AT NEW YORK DRIVE (Councilmember Masuda) 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2547k

 First Reading:  None 

Second Reading:   

17.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA TO COMPLY WITH PART 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE RELATED TO REDEVELOPMENT AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH” (Introduced by Councilmember Holden)  

617K

18.      REPORT ON THE RESULTS OF THE 2010 CENSUS AND IMPACT ON REDISTRICTING
Recommendation:  This report is for information only and is intended to provide useful information to support the City Council’s recently initiated redistricting effort.  

132K

ATTACHMENT A   1513K
ATTACHMENT B    1510K

19.      CITY COUNCIL WORKSHOP ON THE INFORMATION TECHNOLOGY STRATEGIC PLAN
Recommendation:  This report is submitted for information only. 

1027K