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 AGENDA

CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION

SEPTEMBER 13, 2010

Closed Sessions 5:30 P.M.

Public Meeting 6:30 P.M.

Public Hearing 7:30 P.M.

Council Chamber, Pasadena City Hall

100 North Garfield Avenue, Room S249

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6

            Agency Designated Representatives: Arthur Chavez and Michael J. Beck

            Employee Organization: International Union of Operating Engineers, Local 501

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6

            Agency Designated Representatives: Arthur Chavez and Michael J. Beck

            Employee Organization: Pasadena Police Sergeants Association

1.         LEASE EXTENSION OF OFFICE SPACE AT 199 SOUTH LOS ROBLES AVENUE, PASADENA FOR FIRE DEPARTMENT ADMINISTRATIVE OFFICES, AGREEMENT NO. 18,118

            Recommendation: 

            (1)     Find that the continued leasing of the office space located at 199 South Los Robles Avenue from 199 South Los Robles Corporation (LRC) is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and

            (2)     Authorize the City Manager to negotiate and execute a lease amendment incorporating the terms and conditions generally described in the agenda report with LRC for the Pasadena Fire Department’s continued leasing of a portion of the 5^th floor of the building located at 199 South Los Robles Avenue, Pasadena, and any other documents necessary to carry out this transaction.

    880k

2.         AUTHORIZE PURCHASE ORDER WITH WONDRIES FLEET GROUP FOR PURCHASE OF EIGHT NEW REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $194,460

            Recommendation:

            (1)     Find that this action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;

            (2)     Authorize the issuance of a purchase order to Wondries Fleet Group, in an amount not to exceed $194,460 for the purchase of eight new replacement Police Vehicles.  Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and

            (3)     Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.048(B), contracts for which the City’s best interests are served.

    990k

3.         AWARD OF PURCHASE ORDER TO DATALED TECHNOLOGIES FOR THE PURCHASE OF LIGHT EMITTING DIODE (LED) TUBE LIGHTS FOR CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $217,478

            Recommendation: 

            (1)     Find the project to be exempt from the California Environmental Quality Act (CEQA) review in accordance with Article 5, Section 15061, Subsection(b), Part 3 of the Resources Agency of California as it will not have a potentially significant effect on the environment, and therefore falls under the “general rule” exemption;

            (2)     Accept the bid dated July 9, 2010, submitted by DataLED Technologies;

            (3)     Reject all other bids; and

            (4)     Authorize the City Manager to issue a purchase order contract to DataLED Technologies in an amount not to exceed $217,478 for the purchase of LED tube lights for City facilities. 

    908k

4.         APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIRE FIGHTERS ASSOCIATION, FOR THE TERM AUGUST 24, 2010 THROUGH AUGUST 28, 2011

            Recommendation:  Approve a successor Memorandum of Understanding (MOU) between the City of Pasadena and the Pasadena Fire Fighters Association (PFFA), for a one-year term covering the period August 24, 2010 through August 28, 2011.

    346k

City Clerk/Secretary

5.         APPROVAL OF MINUTES

6.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

7.         PUBLIC HEARING SET

Economic Development and Technology Committee

Finance Committee

8.         AUTHORIZE PURCHASE ORDER WITH SEAGRAVE FIRE APPARATUS, LLC FOR THE PURCHASE OF TWO REPLACEMENT 2010 FIRE PUMPERS FOR A TOTAL OF $1,183,340

            Recommendation:

            (1)     Find that this action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;

            (2)     Recognize and appropriate $390,918 from the unencumbered Fleet Maintenance Fund balance (503) to the Fleet Replacement program budget (8505-503-766300);

            (3)     Authorize the issuance of a purchase order to Seagrave Fire Apparatus, LLC in an amount not to exceed $1,183,340 for the purchase of two replacement Seagrave Triple Combination Fire Pumpers.  Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and

            (4)     Find that the proposed contract is exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

    1142k   

9.         BUSINESS LICENSE TAX AMNESTY PROGRAM

Recommendation: Authorize the Director of Finance to implement a Business License Tax Amnesty Program.

    1506k

10.      AMENDMENTS TO FISCAL YEAR 2011 ADOPTED BUDGET

            Recommendation: 

            (1)     Amend the Fiscal Year 2011 Adopted Budget as detailed in the Proposed Budget Amendments section and Attachment A of the agenda report;  

            (2)     Approve the organizational changes necessary to implement the City Manager’s proposed re-organization as detailed in Item 7 of the Proposed Budget Amendments section and Attachment A of the agenda report; and

            (3)     Direct the City Attorney to prepare an ordinance amending Pasadena Municipal Code Chapters 2.270 Planning and Development Department and 2.40 City Manager’s Department, to reflect the transfer of the Economic Development Division and Northwest Programs Office to the City Manager’s Office, as well as the renaming of the Planning and Development Department to Planning Department.

    1527k

    ATTACHMENT A  773k

                CORRESPONDENCE 153k

11.      RECOGNIZE AND APPROPRIATE GRANT FUNDS IN THE AMOUNT OF $195,000 TO THE FIRE DEPARTMENT’S FISCAL YEAR 2011 OPERATING BUDGET GRANT FUND

            Recommendation:  Approve a journal voucher recognizing $195,000 from the 2007 Sub-Grantee Homeland Security Grant Program (SHSGP) and appropriate these funds to the FY 2011 Fire Department’s Operating Budget grant fund.

    467k

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

Reports from Representatives

12.      public hearing:  ADOPTION OF A RESOLUTION TO ESTABLISH UNDERGROUND UTILITY DISTRICT NO. 10-1 MOUNTAIN STREET, Lake Avenue to Hill Avenue

          Recommendation: 

          (1)     Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA), in accordance with Article 19, Section 15302(a) of the CEQA Guidelines (conversion of overhead electric utility systems to underground), and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk; and

          (2)     Adopt a Resolution establishing Underground Utility District No. 10-1, Mountain Street, Lake Avenue to Hill Avenue.

          Recommendation of Municipal Services Committee; On July 27, 2010, the Municipal Services Committee recommended that the City Council proceed with the establishment of Mountain Street, Lake Avenue to Hill Avenue, as Underground Utility District 10-1.  

    1490k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

POWERPOINT - PRESENTED AT MEETING

City Council

13.      CONSENT TO APPOINTMENT OF AIDA DIMEJIAN TO THE DISASTER EMERGENCY SERVICES COUNCIL

14.      APPOINTMENT OF NESTOR ELIGIO TO THE SENIOR COMMISSION (Agency Nominee)

15.      RESIGNATION OF LUIS ARTAVIA, M.D. FROM THE SENIOR COMMISSION (Mayor/District 7 Nominee)

    90k

16.      RESIGNATION OF TARIK ROSS FROM THE NORTHWEST COMMISSION (District 3 Nomination)

     105k
 

Advisory Bodies

17.      APPROVAL OF THE AMENDED BYLAWS OF THE PASADENA CENTER OPERATING COMPANY

            Recommendation of Pasadena Center Operating Company:  Approve the amended Bylaws of the Pasadena Center Operating Company so that the Bylaws conform with the recent amendment to the Pasadena Municipal Code to add a representative from the Tournament of Roses Association to the Pasadena Center Operating Company.

    325k

First Reading:  None

Second Reading:  None

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Jacque Robinson,
Terry Tornek)

Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249
(City Hall Council Chambers, 2^nd floor)