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                                                AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                        OCTOBER 19, 2009

                                    Closed Sessions 5:30 P.M.
                                     Public Meeting 6:30 P.M.
                                    Public Hearing 7:30 P.M.
                            Council Chamber, Pasadena City Hall
                           100 North Garfield Avenue, Room S249                                        

5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending
    litigation pursuant to Government Code Section 54956.9(a)
    Case Name: Anath White v. City of Pasadena
    Case No.: Los Angeles Superior Court Case No. GC 039974

B. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
    pursuant to Government Code Section 54956.8
    Property Location: 78 North Marengo Avenue 
    Agency Negotiators: Michael J. Beck and Richard Bruckner
    Negotiating Parties: Gregson M. Perry and Angela Chen-Sabella
    Under Negotiation: Price and terms of payment

C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL   ANTICIPATED
    LITIGATION significant exposure to litigation pursuant to Government Code
    Section 54956.9(b): One potential case               

6:30 P.M.  PUBLIC MEETING

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 10 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.

3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 

   A.  City Manager

      (1) CONTRACT AWARD TO MONTES PACIFIC ENGINEERING FOR
           ROSE BOWL DRIVE REMEDIAL SLOPE REPAIR FOR AN AMOUNT
           NOT TO EXCEED $140,000                            
           Recommendation of City Manager:  
           (1) Find that the project was subject to adequate environmental review,
           for which a Notice of Exemption was filed with the County Clerk on
           March 31, 2009, and that there are no changed circumstances or new
           information which would require further environmental review; and
           (2) Accept the bid dated October 7, 2009, submitted by Montes Pacific
           Engineering for Rose Bowl Drive Remedial Slope Repair, reject all other
           bids received, and authorize the City Manager to enter into such
           contract not to exceed $140,000.

	685k

      (2) AUTHORIZATION OF AN AMENDMENT TO THE CONTRACT WITH
           GKK WORKS INCREASING THE CONTRACT AMOUNT FROM
           $331,000 TO $399,050 FOR THE REDESIGN OF THE URGENT CARE
           CENTER AT 3160 EAST DEL MAR BOULEVARD
           Recommendation of City Manager: Authorize an increase of $63,050
           to Contract 19,809 with the GKK Works Architects increasing the not to
           exceed amount from $331,000 to $399,050 for redesign work for the
           Pasadena Urgent Care Center project as a result of additional
           requirements. 

	877k

      (3) RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION TO
           THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE
           DISTRICT FOR FIFTH SUPERVISORIAL DISTRICT EXCESS
           FUNDING FROM THE PARK BOND ACT OF 1992 AND 1996
           (PROPOSITION A) IN THE AMOUNT OF $150,000 FOR ANNANDALE
           CANYON OPEN SPACE TRAIL ACCESS AND TRAIL
           IMPROVEMENTS PROJECT
           Recommendation of City Manager: Adopt a resolution authorizing
           submittal of an application to the Los Angeles County Regional Park and
           Open Space District for the Fifth Supervisorial District Excess Funding
           Program from the Park Bond Act of 1992 and 1996 (Proposition A) in
           the amount of $150,000 for the Annandale Canyon Open Space Trail
           Access and Trail Improvements Project.
           Recommendation of Recreation and Parks Commission: At their
           regular meeting of October 6, 2009, the Recreation and Parks
           Commission voted to recommend the City Council approve the City of
           Pasadena's application to the Los Angeles County Regional Park and
           Open Space District for the Fifth Supervisorial District Excess Funding
           from the Park Bond Act of 1992 and 1996 (Proposition A) in the amount
           of $150,000 for the Annandale Canyon Open Space Trail Access and
           Trail Improvements Project. 	

	919k

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	CORRESPONDENCE 445k

      (4) CONTRACT AWARD TO PAN AMERICAN BRUSH CLEARANCE FOR
           LABOR AND MATERIALS ASSOCIATED WITH BRUSH CLEARANCE
           SERVICES AT VARIOUS SITES IN THE ARROYO SECO FOR AN
           AMOUNT NOT TO EXCEED $435,000
           Recommendation of City Manager:  
           (1) Find the project (Labor and Materials for Brush Clearance) to be
           categorically exempt under Section 21084(a) of the California
           Environmental Quality Act (CEQA) of 1984 in accordance with Article
           19, Section 15301 (Class 1), subsection (h) of the Guidelines
           (maintenance of existing landscaping) and authorize the City Clerk to file
           a Notice of Exemption for the project with the Los Angeles County Clerk; 
           (2)    Accept the bid for Labor and Materials for Brush Clearance dated
           September 21, 2009, submitted by Pan American Brush Clearance, in
           response to specifications for Labor and Materials for Brush Clearance,
           reject all other bids received, and authorize the City Manager to enter
           into a contract with Pan American Brush Clearance for a period of three
           years in the amount of $435,000, not to exceed $145,000 per year; and
           (3) Authorize the City Manager to extend the contract for two one-year
           periods provided all prices, terms, and conditions remain unchanged.

	610k

      (5) AUTHORIZE THE ASSIGNMENT OF PURCHASE ORDER
           CONTRACT NO. 42997 FOR PURCHASE AND INSTALLATION OF
           THREE PREFABRICATED BUILDINGS FOR ROBINSON PARK IN AN
           AMOUNT NOT TO EXCEED $536,013.50
           Recommendation of City Manager:  
           (1) Find that the project was subject to adequate environmental review
           in the Initial Study approved, and the Negative Declaration adopted, by
           the City Council, November 4, 2002, for The Robinson Park Master
           Plan, and that there are no changed circumstances or new information
           which would require further environmental review; and
           (2) Authorize the assignment of a purchase order from Modtech Inc.,
           to Design Space Modular Buildings, Inc., in an amount not to exceed
           $536,013.50 for the purchase of one prefabricated restroom building,
           one prefabricated restroom/concession building and one prefabricated
           storage building for installation at Robinson Park, without competitive
           bidding, pursuant to City Charter, Section 1002 (H), contracts with other
           governmental entities or their contractors for labor, materials, supplies or
           services. 

	736k

      (6) CONTRACT AWARD TO CHAPARRAL CONSTRUCTION
           CORPORATION FOR THE WALNUT STREET IMPROVEMENTS
           FROM COOK AVENUE TO SUNNYSLOPE AVENUE FOR AN
           AMOUNT NOT TO EXCEED $1,347,500
           Recommendation of City Manager: 
           (1) Find that the project was subject to adequate environmental review
           in the Mitigated Negative Declaration for the project, for which a Notice
           of Determination was filed with the County Clerk on May 4, 2007, and
           that there are no changed circumstances or new information which
           would require further environmental review; and
           (2) Accept the bid dated October 7, 2009, submitted by Chaparral
           Construction Corporation, for the Walnut Street Improvements from
           Cook Avenue to Sunnyslope Avenue, reject all other bids received, and
           authorize the City Manager to enter into such contract not to exceed
           $1,347,500.

	945k

      (7) CONTRACT AWARD TO AMERICAN ASPHALT SOUTH, INC., FOR
           THE SLURRY SEAL OF STREETS - 2009 FOR AN AMOUNT NOT TO
           EXCEED $750,000
           Recommendation of City Manager:  
           (1) Acknowledge the project to be categorically exempt under Section
           21084 of the Public Resources Code in accordance with Article 19,
           Section 15301 (Class 1), subsection (c) (repair of existing public streets)
           pursuant to the findings of the Secretary of the Resources Agency, and
           a Notice of Exemption for the project has been filed with the Los
           Angeles County Clerk on September 22, 2009; and
           (2) Accept the bid dated October 7, 2009, submitted by American
           Asphalt South, Inc., in response to the Project Specifications for the
           Slurry Seal of Streets - 2009, reject all other bids received, and
           authorize the City Manager to enter into such contract as is required for
           an amount not to exceed $750,000. 

	1514k

   B.  City Clerk/Secretary

       (1) Receive and file claims against the City of Pasadena

           Claim No. 10,965   Enrique Hernandez, Jr.                $   6,000.00
           Claim No. 10,966   Ramon Oceguera                          Not stated
           Claim No. 10,967   Jerry L. Steering, Attorney   for        25,000.00+
                                       Chinyere Peace Amadi
           Claim No. 10,968   Salvador Muñoz Hernandez              1,500.00
           Claim No. 10,969   Zarouhi Yessaian                             2,613.04           

4. OLD BUSINESS: None 

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

   A.  Economic Development and Technology Committee

   B.  Finance Committee

   C.  Legislative Policy Committee

   D.  Municipal Services Committee

   E.  Public Safety Committee

   F.  Reports from Representatives

6. PUBLIC HEARING - 7:30 P.M.  

  A.  PUBLIC HEARING: ADOPTION OF DESIGN GUIDELINES FOR
       NEIGHBORHOOD COMMERCIAL AND MULTI-FAMILY RESIDENTIAL
       ZONING DISTRICTS
       Recommendation of City Manager:  
       (1) Find that the adoption of design guidelines is categorically exempt from
       the California Environmental Quality Act (CEQA) under Section 15061, the
       general rule that CEQA only applies to projects which have the potential for
       causing a significant effect on the environment;
       (2) Acknowledge that the Design Commission has held five public
       workshops preceding the preparation of this final draft of the Design
       Guidelines for Neighborhood Commercial and Multi-family Residential Zoning
       Districts, and that the final draft of the guidelines adequately addresses all
       public comments that have been received throughout the review process;
       (3) Adopt the resolution approving the Design Guidelines for Neighborhood
       Commercial and Multi-family Residential Zoning Districts, including the
       additional recommendations about the process for preliminary consultation
       phase of design review and the use of the guidelines as a supplement to
       existing design guidelines in specific plan areas outside of the Central
       District.
       Recommendation of Design Commission: On September 14, 2009, at a
       noticed public hearing, the Design Commission voted to recommend adoption
       of the Design Guidelines for Neighborhood Commercial and Multi-family
       Residential Zoning Districts, including the additional recommended changes
       to the process for the preliminary consultation phase of design review and the
       use of the guidelines as a supplement to existing design guidelines in specific
       plan areas outside of the Central District. 

	2186k

	ATTACHMENT A COVER PAGE 38k
	ATTACHMENT A 9121k

`	ATTACHMENTS B and C 635k

	RESOLUTION 351k

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

   A.  City Manager

   B.  City Council

      (1) DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE
           NATIONAL LEAGUE OF CITIES ANNUAL BUSINESS MEETING ON
           NOVEMBER 14, 2009 IN SAN ANTONIO, TEXAS

      (2) APPOINTMENT OF KAREN WILLIAMS EVANS TO THE
           NORTHWEST COMMISSION (District 1 Nomination)

      (3) RESIGNATION OF GAIL ANDERSON FROM THE COMMISSION ON
           THE STATUS OF WOMEN (District 7 Nomination)       

	103k

      (4) RESIGNATION OF ROBIN SALZER FROM THE PASADENA CENTER
           OPERATING COMPANY BOARD (At Large/District 6 Nomination)        

	SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

	163k

8. ORDINANCES

   A.  First Reading: None 

   B.  Second Reading: None

9. INFORMATION ITEM

  A.  PREDEVELOPMENT PLAN REVIEW FOR THE REMODELING OF AN
       EXISTING BUILDING AND CONSTRUCTION OF TWO NEW BUILDINGS
       FOR RUSNAK AUTOMOTIVE GROUP CORPORATE OFFICE, AND THREE
       AUTOMOBILE DEALERSHIPS AT 2965 EAST COLORADO BOULEVARD
       Recommendation of City Manager: This report is being provided for
       information only.

	1002k

	ATTACHMENT A 224k

	ATTACHMENT B 5802k

10.    PUBLIC COMMENT (Continued)

11.    CLOSED SESSIONS (Continued, if necessary)

12.    ADJOURNMENT


                                              SCHEDULED
                         COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo,
Steve Madison, Jacque Robinson, Terry Tornek)

November 2, 2009

December 7, 2009

January 4, 2010 (To be cancelled)


                         FUTURE COUNCIL MEETING DATES

COMMISSION VACANCIES 375k