To access staff reports, please click on the link below to download Adobe Reader Version 6.0.http://www.adobe.com/products/acrobat/readstep2.html IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990,
LISTENING ASSISTIVE DEVICES ARE AVAILABLE FROM THE CITY CLERK'S
OFFICE WITH A 24-HOUR ADVANCE NOTICE. PLEASE CALL (626) 744-4124 TO REQUEST USE OF A LISTENING DEVICE.
Language translation services are available for this meeting
by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación
disponible para éstas juntas llamando al
(626) 744-4124 por lo menos con 24 horas de anticipación.
Meetings are broadcast live on cable Channel 55 and rebroadcast
daily;
call (626)794-8585 for schedule.
CITY OF PASADENA
NOTICE OF SPECIAL MEETING
OF THE CITY COUNCIL
JUNE 23, 2008
PUBLIC MEETING 7:00 P.M.
NOTICE IS HEREBY GIVEN that a special meeting of the City Council will be held onMonday, June 23, 2008, at the City Hall Council Chamber, 100 North Garfield Avenue, RoomS249, Pasadena, CA. The special meeting will begin at 7:00 p.m. to discuss the items on the attached agenda.
________________________
Bill Bogaard, Mayor
City of Pasadena
I HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.net/councilagendas and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, and a copy was distributed to Central Library for posting this 19th day of June, 2008, at 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below.
_______________________
Jane L. Rodriguez, CMC
City Clerk
DISTRIBUTION:
City Council Star News
City Manager The Pasadena Weekly
City Attorney La Opinion
Public Information Officer Pasadena Journal
Central Library Los Angeles Times
Neighborhood Connections
In compliance with the Americans with Disabilities Act of 1990,
listening assistive devices are available from the City Clerk's Office
with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services may be requested with 24-hour advance notice.
Habrά servicio de interpretaciόn disponible para ‚ éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipaciόn.
AGENDA
CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION
& PUBLIC FINANCING AUTHORITY
JUNE 23, 2008
Public Meeting 7:00 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
7:00 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 12 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH PCR
SERVICES CORPORATION (PCR) TO PROVIDE PROFESSIONAL
CONSULTING SERVICES IN THE PREPARATION OF AN
ENVIRONMENTAL IMPACT REPORT FOR THE CAL-FAIR OAKS
OFFICE BUILDING PROJECT
Recommendation of City Manager: Authorize the City Manager to
execute a contract with PCR Services Corporation (PCR) for an amount
not to exceed $165,000 for the preparation of an Initial Study and
Environmental Impact Report for the Cal-Fair Oaks Office Building
Project. Competitive bidding is not required pursuant to City Charter
Section 1002(F) for contracts for professional or unique services.
561k
(2) CONTRACT AWARD TO CEDARWOOD YOUNG CORPORATION
DBA ALLAN COMPANY FOR RECYCLING MATERIAL AND
COMMUNITY RECYCLING AND RESOURCE RECOVERY, INC., FOR
STREET SWEEPING AND GREEN WASTE MATERIAL
Recommendation of City Manager:
(1) Accept the bid dated February 20, 2008, submitted by Cedarwood
Young Corp., dba Allan Company who proposed to pay the City $42.15
per ton for recycling material in response to the Specifications for
Residential and Commercial Waste Recovery;
(2) Accept the bid dated February 20, 2008, submitted by Community
Recycling and Resource Recovery, Inc., who will charge the City $43.28
per ton for street sweeping material, and $37.30 per ton for green waste
material, in response to the Specifications for Residential and
Commercial Waste Material Recovery; and
(3) Authorize the City Manager to execute contracts as required for
three years with two optional one-year extension periods subject to the
approval of the City Manager.
738k
(3) AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT
NO. 19,113 WITH GKK WORKS, IN ASSOCIATION WITH CLARENCE
BROUSSARD ASSOCIATES, FOR PROJECT MANAGEMENT
SERVICES, AND INCREASE THE CONTRACT AMOUNT FROM
$136,900 TO $744,084, TO MANAGE THE CONSTRUCTION OF THE
WATER AND POWER OFFICE BUILDING/EMERGENCY
OPERATIONS CENTER (EOC) AND REMODELING OF THE
EXISTING WAREHOUSE AT 311 WEST MOUNTAIN STREET
Recommendation of City Manager: Authorize the City Manager to
amend Professional Services Contract No. 19,113 with GKK Works in
association with Clarence Broussard Associates, in the amount of
$607,184, for construction management services to supervise the
construction of the Water and Power Office Building/EOC and
renovation of the existing Warehouse Facility at 311 West Mountain
Street, pursuant to City Charter Section 1002(F), contracts for
professional or unique services.
1127k
(4) RESCISSION OF CONTRACT WITH AMERICAN LAFRANCE FOR
THE PURCHASE OF ONE TRACTOR DRAWN AERIAL TRUCK
Recommendation of City Manager: It is recommended that the City
Council rescind, without penalty, Purchase Order Contract No. 35315
with American Lafrance of Los Angeles for the purchase of one Tractor
Drawn Aerial Truck and authorize the City Manager to call for new bids.
325k
(5) CONTRACT AWARD TO SERCO, INC., FOR CITYWIDE PARKING
ENFORCEMENT SERVICES
Recommendation of City Manager:
(1) Authorize the City Manager to enter into a contract with Serco, Inc.,
for citywide parking enforcement services on designated streets, lots
and parking structures in an amount not to exceed $2,236,280 for the
initial three-year term of the contract. The initial contract term specified
in the RFP is for three years with an option for two additional one-year
terms at the sole discretion of the City Manager based upon
performance, price and availability of City funds. Competitive bidding is
not required pursuant to the City Charter Section 1002(F), professional
or unique services; and
(2) Extend the current contract with Inter-Con Security Services, Inc.,
through July 31, 2008.
1609k
(6) AUTHORIZATION TO AMEND THE CONTRACT WITH MILLER
ENVIRONMENTAL, INC., FOR SPOT HAZARDOUS MATERIAL
ABATEMENT AND INCREASE THE CONTRACT AMOUNT FROM
$606,000 TO $634,895 FOR THE SEISMIC RETROFIT OF GLENARM
POWER PLANT PROJECT, PHASE II
Recommendation of City Manager: Authorize an increase of the not to
exceed amount of Contract No. 19,347 with Miller Environmental, Inc.,
from $606,000 to $634,895 for unforeseen additional hazardous
material abatement services required during the Seismic Retrofit of
Glenarm Power Plant Project.
318k
(7) AUTHORIZATION TO CONTRACT WITH ALL CITY MANAGEMENT
SERVICES, INC., FOR CITYWIDE CROSSING GUARD SERVICES
Recommendation of City Manager:
(1) It is recommended that the City Council authorize the City Manager
to enter into a contract with All City Management Services, Inc., for
citywide crossing guard services in amount not to exceed $170,000 for
Fiscal Year 2008-2009. Competitive bidding is not required pursuant to
City Charter Section 1002(F), contracts for professional or unique
services.
(2) It is also recommended that this contract be exempt from the
competitive selection process pursuant to Pasadena Municipal Code
Section 4.08.049(B), contracts for which the City's best interests are
served.
(3) It is further recommended that the City Council authorize the City
Manager to extend this contract for four (4) optional one-year extensions
without further City Council approval, provided that any cost increases
do not exceed the most recent twelve-month change in the relevant
Consumer Price Index.
826k
B. City Clerk
(1) Approval of Minutes - June 9, 2008 (Special Joint Meeting)
June 9, 2008
(2) Receive and file claims against the City of Pasadena
Claim No. 10,617 Mary Louise Razo $ 10,000.00
Claim No. 10,618 USAA Casualty Insurance Company
as subrogee for Edward E. Conrad 3,668.08
Claim No. 10,619 Michael T. Greene 460.00
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) RECOMMENDATIONS ON THE FUNDING AND IMPLEMENTATION
OF ENERGY EFFICIENCY UPGRADES TO THE PASADENA
CONVENTION CENTER
Recommendation of Pasadena Center Operating Company: It is
recommended that the City Council:
(1) Amend the FY 2008-2012 Capital Improvement Program Budget
appropriating $4,581,071 from the Pasadena Center Operating
Company (PCOC) fund balance to the Expansion and Renovation of the
Pasadena Conference Center project, thereby increasing total project
appropriations from $147,992,117 to $152,573,188 to fund energy
efficiency upgrades to the expanded and existing facilities.
(2) Adopt a resolution authorizing the PCOC to borrow funds from the
California Energy Commission to fund energy upgrades to the Pasadena
Convention Center in the amount of $3,000,000.
1041k
C. Legislative Policy Committee
D. Public Safety Committee
E. Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.
A. CONTINUED PUBLIC HEARING: ADOPTION OF THE FISCAL YEAR 2009
OPERATING BUDGET
Recommendation of City Manager: It is recommended that the City
Council:
(1) Adopt by resolution the City's Fiscal Year 2009 Operating Budget as
detailed in Exhibit A of the agenda report and as amended by the
recommended modifications outlined in the background section of the report;
(2) Adopt a resolution determining the amount to be transferred from the
Light and Power Fund to the General Fund for Fiscal Year 2009;
(3) Direct the City Attorney to prepare an ordinance and return within 30
days amending Article VII of Title 2 of the Pasadena Municipal Code to reflect
the functional reorganization of Cultural Affairs to the City Manager's Office
and the creation of a Department of Housing; and
(4) Adopt a resolution amending the Salary Resolution to establish the title
and control rate for the new classification of Director of Housing.
1541k
B. PUBLIC HEARING: LEVY OF ASSESSMENTS AGAINST HOTEL AND
MOTEL BUSINESSES FOR FISCAL YEAR 2008-09 IN CONNECTION
WITH THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT
Recommendation of Pasadena Center Operating Company: It is
recommended that the City Council: (i) conduct a Public Hearing on the levy
of an assessment against Hotel and Motel Businesses for Fiscal Year 2008-
09 in connection with the Pasadena Tourism Business Improvement District
(the "District"); and (ii) at the conclusion of the public hearing in the absence
of a majority protest, adopt a resolution confirming the Annual Report of the
Advisory Board as originally filed and levying the assessment for Fiscal Year
2008-09 in connection with the District.
872k
C. PUBLIC HEARING: APPROVAL OF THE ANNUAL ACTION PLAN (2008-
2009) AS THE APPLICATION AND STATEMENT OF PROJECTED USE OF
FUNDS FOR THE U. S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT ("HUD") COMMUNITY DEVELOPMENT BLOCK GRANT,
EMERGENCY SHELTER GRANT, HOME INVESTMENT PARTNERSHIP
ACT, AND CERTAIN RELATED HUMAN SERVICES ENDOWMENT FUND
ALLOCATIONS
Recommendation of City Manager:
(1) It is recommended that upon the close of the public hearing, the City
Council adopt a resolution:
(a) Approving the 2008-2009 Annual Action Plan as an application for
participation in the Community Development Block Grant (CDBG),
Emergency Shelter Grant (ESG), and Home Investment Partnership Act
(HOME) programs including the identified proposed projects/activities of the
City's Human Services Endowment Fund (HSEF);
(b) Approving an application for CDBG entitlement in the amount of
$2,204,222; the allocation of CDBG current-year program income of
$200,000; the allocation of CDBG 2006-2007 reprogrammed funds of 56,602;
approving an application for ESG funds in the amount of $97,516; an
application for HOME entitlement in the amount of $1,172,269; and the
allocation of HOME current year program income of $790,921;
(c) Authorizing the City Manager to execute, and the City Clerk to
attest, the Annual Action Plan, the grant agreements, the sub-recipient
agreements, and any and all other documents deemed necessary by HUD to
obtain the allocation of the aforementioned federal CDBG/ESG/HOME funds
in a manner acceptable to the City Attorney; and
(d) Approving an annual allocation from the City of Pasadena's HSEF
of $123,980.
(2) It is recommended that the City Council:
(a) Appropriate $98,117 from the Inclusionary Housing Trust Fund as
the required local match to the HUD ESG allocation; and
(b) Authorize the City Manager to execute, and the City Clerk to attest,
the agreements with the approved recipients/sub-recipients in a form
acceptable to the City Attorney (Exhibits A, B, & D of the agenda report).
Recommendation of Northwest Commission: The Northwest Commission
recommended City Council approval of the proposed Non-Public Service
projects at its regular meeting on May 14, 2008 (Exhibit A of the agenda
report).
Recommendation of Human Services Commission: The Human Services
Commission ("HSC") recommended City Council approval of the
Public/Human Service projects at a special meeting on March 26, 2008
(Exhibit B of the agenda report). At its regular meeting of April 9, 2008, the
Human Services Commission heard public comments/oral appeals funding
recommendations. While no funding recommendations were revised at the
meeting, the HSC recommended that should additional funding become
available to the City to address unmet human service needs for July 1, 2008
through June 30, 2010, the following four projects that applied in the CDBG
(15% public/human services), ESG and HSEF process be prioritized for
funding consideration:
In the Food & Nutrition Category: additional funding to Foothill Unity
Center's Nutrition Assistance Project (to augment the funding
recommendation of $50,000; the proposal requested $94,500).
In the Education Category: Child Care Information Services'
Pasadena Collaborative Literacy Project and El Centro de Acci¢n
Social Inc.'s Youth Education Programs.
In the Health Care Services Category: Community Health Alliance
Program's Healthy Smiles, Brighter Futures Project.
6650k
DRAFT ANNUAL ACTION PLAN 2008 - 2009 26296k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PASADENA APPROVING THE EXECUTION AND DELIVERY
OF NOT TO EXCEED $75,000,000 AGGREGATE INITIAL PRINCIPAL
AMOUNT OF REFUNDING CERTIFICATES OF PARTICIPATION,
SERIES 2008, APPROVING THE FORM OF AND AUTHORIZING THE
EXECUTION AND DELIVERY OF A FIFTH SUPPLEMENTAL TRUST
AGREEMENT, A SUPPLEMENT NO. 5 TO LEASE, A SUPPLEMENT
NO. 5 TO SUBLEASE, A PURCHASE AGREEMENT, A CONTINUING
DISCLOSURE AGREEMENT AND OTHER RELATED DOCUMENTS,
AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL STATEMENT,
APPROVING THE TERMINATION OF THE SWAP WITH AMBAC AND
APPROVING OTHER RELATED ACTIONS IN CONNECTION
THEREWITH (See related Item 9.B.)
Recommendation of City Manager:
(1) Adopt a resolution approving the execution and delivery of not to
exceed $75,000,000 aggregate initial principal amount of refunding
certificates of participation, series 2008, approving the form of and
authorizing the execution and delivery of a fifth supplemental trust
agreement, a supplement to No. 5 to lease, a supplement No. 5 to
sublease, a purchase agreement, a continuing disclosure agreement,
and other related documents, authorizing the distribution of an official
statement and approving other related actions in connection therewith.
(2) Authorizing the termination of the existing SWAP with Ambac,
which was entered into in 2003 in connection with the issuance of the
2003 Variable Rate City Hall Certificates of Participation, including the
authority to pay a termination fee to Ambac provided such payment,
based upon the advice of underwriters, would be more than offset by
interest rate savings on the certificates of participation.
2978k
FIFTH SUPPLEMENTAL TRUST AGREEMENT 3840k
AMENDED AND RESTATED LEASE 779k
AMENDED AND RESTATED SUBLEASE 1660k
CERTIFICATE PURCHASE AGREEMENT 4476k
PRELIMINARY OFFICIAL STATEMENT Part 1 5682k
PRELIMINARY OFFICIAL STATEMENT Part 2 4528k
PRELIMINARY OFFICIAL STATEMENT Part 3 6056k
PRELIMINARY OFFICIAL STATEMENT Part 4 4439k
(2) ADOPTION OF APPROPRIATIONS LIMIT FOR FY 2009
Recommendation of City Manager: It is recommended that the City
Council adopt a resolution that:
(1) Selects the California Per Capita Income and the population
increase for the City of Pasadena as the indices to be used in
calculating the Appropriations Limit for FY 2009;
(2) Establishes the Appropriations Limit for Fiscal Year 2009 at
$200,434,696; and
(3) Establishes Appropriations subject to the Limit for Fiscal Year 2009
at $117,933,455.
882k
B. City Council
(1) REAPPOINTMENT OF CAROL CARMICHAEL TO THE
ENVIRONMENTAL ADVISORY COMMISSION (At Large/District 7
Nomination)
(2) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING
OFFICER DECISION TO THE BOARD OF ZONING APPEALS
REGARDING HILLSIDE DEVELOPMENT PERMIT NO. 5054 TO
CONSTRUCT A 128 SQUARE FOOT FIRST FLOOR ADDITION AND A
1,132 SQUARE FOOT NEW SECOND FLOOR TO AN EXISTING
SINGLE-FAMILY HOUSE FOR A TOTAL AREA OF 3,417 SQUARE
FEET (1275 HASTINGS RANCH DRIVE) (Councilmember Haderlein)
1811k
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - June 9, 2008
9. PUBLIC FINANCING AUTHORITY
A. Approval of Minutes - April 14, 2008
B. ADOPTION OF A RESOLUTION OF THE PASADENA PUBLIC FINANCING
AUTHORITY APPROVING THE FORM OF AND AUTHORIZING THE
EXECUTION AND DELIVERY OF A FIFTH SUPPLEMENTAL TRUST
AGREEMENT, A SUPPLEMENT NO. 5 TO LEASE, A SUPPLEMENT NO. 5
TO SUBLEASE, A CERTIFICATE PURCHASE AGREEMENT AND
APPROVING OTHER RELATED DOCUMENTS AND ACTIONS IN
CONNECTION THEREWITH (See related Item 7.A.1.)
Recommendation of Executive Director: It is recommended that the
Pasadena Public Financing Authority adopt a resolution approving the form of
and authorizing the execution and delivery of a fifth supplemental trust
agreement, a supplement No. 5 to lease, a supplement No. 5 to sublease, a
certificate purchase agreement, and approving other related documents and
actions in connection therewith.
2429k
FIFTH SUPPLEMENTAL TRUST AGREEMENT 3831k
AMENDED AND RESTATED LEASE 784k
AMENDED AND RESTATED SUBLEASE 1661k
CERTIFICATE OF PURCHASE 4472k
10. ORDINANCES
A. First Reading: None
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
THE WATER RATE ORDINANCE, CHAPTER 13.20 OF THE
PASADENA MUNICIPAL CODE" (Introduced by Councilmember
Robinson)
581k
11. INFORMATION ITEMS: None
12. PUBLIC COMMENT (Continued)
13. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first and third Wednesday of each month at 6:00
p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
July 2, 2008
July 16, 2008
August 6, 2008
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo, Steve Haderlein, Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
June 23, 2008 (Special joint meeting with City Council at 4:30 p.m., City Hall Council Chambers)
July 14, 2008
July 28, 2008
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Margaret McAustin, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S245/S246 (Council Conference Room, 2nd Floor)
June 24, 2008
July 22, 2008
August 26, 2008
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Sidney F. Tyler, Jacque Robinson)
Meets the first and third Wednesday of each month at 8:00
a.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
July 2, 2008 (Special meeting at 10:00 a.m. in the City Hall Council Conference Room S245/S246)
July 16, 2008
August 6, 2008 (To be cancelled)
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Margaret McAustin, )
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
July 7, 2008 (To be cancelled)
August 4, 2008
September 1, 2008 (To be cancelled)
June 30, 2008 (Tentatively scheduled to be cancelled subject to the adoption of the budget)
July 7, 2008 (To be cancelled)
July 14, 2008
July 21, 2008
July 28, 2008
August 4, 2008
August 11, 2008
August 18, 2008 (To be cancelled)
August 25, 2008 (To be cancelled)
September 1, 2008 (To be cancelled)
September 8, 2008
September 15, 2008
September 22, 2008
September 29, 2008 (To be cancelled)
October 6, 2008
October 13, 2008
October 20, 2008
October 27, 2008
FUTURE PUBLIC HEARINGS:
July 14, 2008, 7:30 p.m.
- Public Hearing to Consider the Establishment of Underground
Utility District No. 08-1, Alpine Street, Marengo Avenue to El Molino Avenue
July 21, 2008, 7:30 p.m.
- Congestion Management Program Local Development Report and
Self Certification
COMMISSION VACANCIES 224k