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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
JUNE 16, 2008
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference Location:
Marriott Hotel Teaneck At Glenpoint, Room 903
100 Frank W Burr Boulevard
Teaneck, New Jersey 07666
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending
litigation pursuant to Government Code Section 54956.9(a):
Case Name: Antony Aguila v. City of Pasadena
Case No.: Los Angeles Superior Court Case No. GC 038553
B. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant
to Government Code Section 54957
Employee Title: City Manager
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 11 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) APPROVAL AND ACCEPTANCE OF AN EASEMENT DEDICATION
FOR PUBLIC STREET PURPOSES AT 27 CHESTNUT STREET
Recommendation of City Manager: Adopt a resolution approving and
accepting a proposed easement dedication for public street purposes at
27 Chestnut Street.
874k
(2) AUTHORIZE THE PURCHASE OF ONE HAAKER EQUIPMENT CO.
VACTOR COMBINATION SEWER TRUCK IN AN AMOUNT NOT TO
EXCEED $398,997
Recommendation of City Manager:
(1) Authorize the issuance of a purchase order to Haaker Equipment
Co., in an amount not to exceed $398,997 for the purchase of one new
Vactor Combination Sewer Truck; and
(2) Grant an exemption from competitive bidding pursuant to City
Charter Section 1002(H), contracts with other governmental entities or
their contractors for labor, materials, supplies or services.
866k
(3) CONTRACT AMENDMENT TO CONTRACT NO. 19,523 WITH E.C.
CONSTRUCTION FOR IMPROVEMENT OF EL MOLINO AVENUE
FROM CALIFORNIA BOULEVARD TO ALPINE STREET TO
INCREASE THE CONTRACT AMOUNT FROM $64,000 TO $94,000
Recommendation of City Manager: Authorize the City Manager to
execute an amendment to Contract No. 19,523 with E.C. Construction
for the "Improvement of El Molino Avenue from California Boulevard to
Alpine Street" project to increase the total contract not to exceed amount
from $64,000 to $94,000, an increase of $30,000 for additional work to
construct curbed islands at the intersection of El Molino Avenue and
Alpine Street.
1414k
(4) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
CONTRACT WITH CONSOLIDATED ELECTRICAL DISTRIBUTORS,
INC., TO FURNISH STRUT CHANNELING EQUIPMENT AND
MISCELLANEOUS SUPPLIES FOR THE WATER AND POWER
DEPARTMENT
Recommendation of City Manager:
(1) Accept the bid dated April 21, 2008, submitted by Consolidated
Electrical Distributors, Inc., in response to the Notice Inviting Bids dated
April 3, 2008 for strut channeling equipment and miscellaneous
supplies;
(2) Reject all other bids; and
(3) Authorize the issuance of a purchase order contract to
Consolidated Electrical Distributors, Inc., for a period of two years or
until $350,000 is expended, whichever occurs first, with two one-year
extensions not to exceed $175,000 per year with approval of the City
Manager.
933k
(5) ISSUANCE OF A PURCHASE ORDER FOR PORTABLE RADIOS TO
THE MOTOROLA CORP. IN AN AMOUNT NOT TO EXCEED $95,811
FOR THE POLICE DEPARTMENT
Recommendation of City Manager:
(1) Authorize the issuance of a purchase order to the Motorola Corp. in
a total amount not to exceed $95,811 for the purchase of 18 digital
portable radios; and
(2) Grant the proposed purchase order an exemption from competitive
bidding pursuant to City Charter Section 1002(C), contracts for labor,
materials, supplies or services available from only one vender.
611k
(6) AUTHORIZATION TO CONTRACT WITH ALL CITY MANAGEMENT
SERVICES, INC., FOR CITYWIDE CROSSING GUARD SERVICES
Recommendation of City Manager: Authorize the City Manager to
enter into a three-year contract, without competitive bidding pursuant to
Pasadena Municipal Code Section 4.08.049(B), contracts for which the
City's best interests are served. Contracts not to exceed $168,586 per
annum with All City Management Services, Inc., to provide Crossing
Guard Services when the Pasadena Unified School District is in session,
with an option to extend the contract for two additional years.
788k
B. City Clerk
(1) Approval of Minutes - June 2, 2008 (Special Joint Meeting)
June 2, 2008
(2) Receive and file claims against the City of Pasadena
Claim No. 10,612 Felicia McInnis $ 25,000.00+
Claim No. 10,613 Randal Ruiz Not stated
Claim No. 10,614 Retina B. Kyle Collins 639.83
Claim No. 10,615 Jeffrey Gutstadt Not stated
Claim No. 10,616 Vicki Baldwin 86.59
4. OLD BUSINESS:
A. AT&T PROJECT U-VERSE (ALSO KNOWN AS PROJECT LIGHTSPEED)
Recommendation of City Manager: This report is being provided for
information only.
1032k
ATTACHMENT A 890k
ATTACHMENTS B thru D 1741k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 184k
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) RESOLUTION APPROVING THE PASADENA COMMUNITY
DEVELOPMENT COMMISSION'S FISCAL YEAR 2009 ANNUAL
OPERATING BUDGET AND FISCAL YEAR 2009 WORK PLAN (See
Item 8.B.)
C. Legislative Policy Committee
D. Public Safety Committee
E. Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.
A. CONTINUED PUBLIC HEARING: CITY MANAGER'S RECOMMENDED
FISCAL YEAR 2009 OPERATING BUDGET
Recommendation of City Manager: It is recommended that the City
Council:
(1) Receive public comment on the City Manager's Recommended Fiscal
Year 2009 Operating Budget; and
(2) Continue this public hearing to each subsequent regular meeting of the
City Council at 7:30 p.m. until June 23, 2008, or such other later date as the
City Council may determine, and at which time the City Council will be asked
to close the public hearing and formally adopt the Operating Budget.
395k
TRANSMITTAL LETTER 2826k
EXHIBIT A 11920k
RECOMMENDED OPERATING BUDGE FY 2009 34487k
HANDOUT 1543k
B. PUBLIC HEARING: FOR THE PROPOSED INCREASES TO WATER
DISTRIBUTION AND CUSTOMER CHARGES AND PURCHASED WATER
ADJUSTMENT CHARGE
Recommendation of City Manager: It is recommended that the City
Council:
(1) Conduct a public hearing to receive public comment on the proposed
water rate increases in accordance with the requirements of Proposition 218;
and
(2) Direct the City Attorney to prepare an amendment to the Water Rate
Ordinance, Chapter 13.20 of the Pasadena Municipal Code, to increase
Water Distribution and Customer (D&C) Charges.
3257k
ATTACHMENT 1 846k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE 77k
C. PUBLIC HEARING: CHANDLER SCHOOL MASTER DEVELOPMENT
PLAN AMENDMENT
Recommendation of City Manager: It is recommended the City Council,
following a public hearing:
(1) Confirm the findings of the Initial Environmental Study (Attachment 1 of
the agenda report) that, with the incorporation of mitigation measures, the
proposed project has less than significant environmental impacts;
(2) Adopt the Mitigated Negative Declaration and Mitigation Monitoring and
Reporting Program (Attachment 2 of the agenda report);
(3) Approve the specific findings that the amendment to the Chandler
School Master Development Plan is consistent with the General Plan Land
Use Element and the Zoning Code;
(4) Adopt by resolution the amendment to the Chandler School Master
Development Plan, including the removal of three protected trees and a
variance for driveway slope, subject to the Conditions of Approval (Exhibit B
to resolution); and
(5) Direct the City Clerk to file a Notice of Determination (Attachment 3 of
the agenda report) with the Los Angeles County Recorder.
Recommendation of Planning Commission: On April 23, 2008, the
Planning Commission affirmed the staff recommendation as listed above and
recommended that the City Council request City staff to:
(1) Explore a collaborative agreement with Chandler School to permit the
planting and maintenance of trees on the adjacent City-owned property
(Arroyo bank);
Staff noted that according to the Arroyo Seco Master Plan, the Arroyo
bank slope is designated as sage scrub plant community which does not
include trees. Planting of trees in this area may require an amendment to the
Arroyo Seco Master Plan. The landscape plan prepared by Chandler School
includes trees planted within the school's boundaries to screen the proposed
building. Moreover, the existing screening trees will remain during
construction and be replaced once the building is complete.
(2) Explore options for preventing U-turns along Seco Street between
Rosemont Drive and Lincoln Avenue/Mountain Street.
Seco Street is a double-line striped minor arterial where U-turns are
prohibited. Chandler School provides informational packets to the parents
which dictate circulation patterns for student drop-off and pick-up activities
that conform with traffic laws.
Recommendation of Design Commission: On April 14, 2008, the Design
Commission conducted an advisory review of the project. The Commission
acknowledged that the proposed buildings are subject to Design Review; and
three protected trees will be removed. In addition, the Design Commission
commented that the applicant should:
(1) Provide a minimum five-foot setback for the parking structure but allow
an additional setback for significant tree plantings, subject to Design Review
(see revised Condition No. 18 in the agenda report).
(2) Preserve as many of the existing trees at the crest of the slope as
possible (see added Condition No. 40 in the agenda report).
(3) Pursue the planting and maintenance of screening trees on the slope of
adjacent City-owned property as early as possible, prior to the
commencement of construction.
Recommendation of Historic Preservation Commission: On
March 17, 2008, the Historic Preservation Commission reviewed the project
because the Chandler School campus is located within the Prospect Historic
District and provided advisory comments to the Master Plan. The
Commission concurred with the staff recommendation to acknowledge that:
(1) Chandler School is within the Prospect Historic District;
(2) The buildings to be demolished are non-contributing to the District; and
(3) The new buildings are subject to review by the Historic Preservation
Commission as well as the Design Commission.
2042k
RESOLUTION 5081k
ATTACHMENT 1 Part 1 6016k
ATTACHMENT 1 Part 2 5755k
ATTACHMENTS 2 and 3 1042k
CORRESPONDENCE 269k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) APPROVAL OF THE PARK FACILITY NEEDS MATRIX
Recommendation of City Manager: It is recommended that the City
Council approve the Park Facility Needs Matrix (see Attachment A of the
agenda report). The matrix prioritizes 23 of the identified needs
included in the Green Space, Recreation and Parks Master Plan.
Recommendation of Recreation and Parks Commission: At the
May 8, 2008 meeting of the Recreation and Parks Commission, the
Commission recommended that the City Council approve the Park
Facility Needs Matrix.
3488k
B. City Council
(1) RESIGNATION OF RAUL BORBON FROM THE NORTHWEST
COMMISSION (District 5 Nomination)
155k
(2) REAPPOINTMENT OF ROGER GRAY TO THE ENVIRONMENTAL
ADVISORY COMMISSION (District 4 Nomination)
(3) APPOINTMENT OF GABRIEL CEJA, SR. TO THE NORTHWEST
COMMISSION (District 5 Nomination)
(4) APPOINTMENT OF ROBERT A. GORDON TO THE HUMAN
SERVICES COMMISSION (Agency Nomination)
(5) APPOINTMENT OF ROBERT CARPENTER TO THE DESIGN
COMMISSION (At-Large/District 1 Nomination)
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approvalof Minutes - June 2, 2008
B. RESOLUTION APPROVING THE PASADENA COMMUNITY
DEVELOPMENT COMMISSION'S FISCAL YEAR 2009 ANNUAL
OPERATING BUDGET AND FISCAL YEAR 2009 WORK PLAN
Recommendation of Chief Executive Officer: It is recommended that the
Pasadena Community Development Commission ("Commission") adopt a
resolution pursuant to Section 33606 of the Health and Safety Code
approving the Fiscal Year 2009 Annual Operating Budget including activities
to be financed by the low and moderate income housing funds established for
each redevelopment project area pursuant to Section 33334.3 of the
California Health and Safety Code, and the FY 2008 Work Plan.
Recommendation of Community Development Committee: The
Community Development Committee ("CDC") considered the
recommendation regarding the FY 2009 Annual Operating Budget at their
regular meeting of May 22, 2008. Following discussion, the CDC voted to
approve the budget. The Committee recommended the proposed Fiscal
Year 09 Community Development Commission Budget for the Northwest and
Central District Work Program with the following exceptions:
the Committee recommended that the proposed 3D model, at a cost of
$175,000, be digital and reimbursed by developers thru fees over an
unspecified period of time;
that staff solicit assistance from Geographic Information System (GIS)
providers to construct the model at a reduced cost; and
the Committee also recommended that staff establish measurable
marketing deliverables for City marketing.
Staff supports the comments the CDC has made.
3146k
9. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA AMENDING THE WATER RATE ORDINANCE, CHAPTER
13.20 OF THE PASADENA MUNICIPAL CODE" (See related Item 6.B.,
7:30 p.m.)
585k
B. Second Reading: None
10. INFORMATION ITEM:
A. WORKFORCE HOUSING ALTERNATIVE TO INCLUSIONARY
REQUIREMENTS (To be heard at 7:15.m., or thereafter)
Recommendation of City Manager: This report is provided for information
only.
905k
EXHIBIT A Part 1 3132k
EXHIBIT A Part 2 2809k
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first and third Wednesday of each month at 6:00
p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
June 18, 2008
July 2, 2008
July 16, 2008
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo,
Steve Haderlein,
Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
June 16, 2008 (Special joint meeting with City Council at 3:00 p.m., City Hall Council Chambers)
June 23, 2008 (Special joint meeting with City Council at 3:00 p.m., City Hall Council Chambers)
July 14, 2008
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Margaret McAustin, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S245/S246 (Council Conference Room, 2nd Floor)
June 24, 2008
July 22, 2008
August 26, 2008
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison, Margaret McAustin,
Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S038 (City Hall Grand Conference Room, Basement)
July 7, 2008 (To be cancelled)
August 4, 2008
September 1, 2008 (To be cancelled)
June 16, 2008
June 23, 2008
June 30, 2008 (Tentatively scheduled to be cancelled subject to the adoption of the budget)
July 7, 2008 (To be cancelled)
July 14, 2008
July 21, 2008
July 28, 2008
August 4, 2008
August 11, 2008
August 18, 2008 (To be cancelled)
August 25, 2008 (To be cancelled)
September 1, 2008 (To be cancelled)
September 8, 2008
September 15, 2008
September 22, 2008
September 29, 2008 (To be cancelled)
FUTURE PUBLIC HEARINGS:
June 23, 2008, 7:30 p.m.
- Continued Public Hearing: City Manager’s Recommended Fiscal
Year 2009 Operating Budget
June 23, 2008, 7:30 p.m.
- Joint Public Hearing: Approval/Submittal of the Annual Action
Plan
(2008- 2009) as the Application and Statement of Projected Use of Funds for the
U.S.
Department of Housing and Urban Development (HUD); Community Development Block
Grant
(CDBG); Emergency Shelter Grant (ESG); Home Investment Partnership Act (HOME);
and
Certain Related Human Services Endowment Fund (HSEF) Allocations
June 23, 2008, 7:30 p.m.
- Levy of Assessments Against Hotel and Motel Businesses for
Fiscal Year 2008-2009 in Connection with the Pasadena Tourism Business
Improvement District
July 14, 2008, 7:30 p.m.
- Public Hearing to Consider the Establishment of Underground
Utility
District No. 08-1, Alpine Street, Marengo Avenue to El Molino Avenue
July 21, 2008, 7:30 p.m.
- Congestion Management Program Local Development Report and
Self Certification
COMMISSION VACANCIES
239k