Council Meeting - August 15, 2005

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     THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
      IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE                                         
                                         REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA

CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION

AUGUST 15, 2005

Closed Sessions 5:30 P.M.

Public Meeting 6:30 P.M.
Public Hearings 8:00 P.M.

Pasadena Senior Center, Multi-Purpose Room

85 East Holly Street, Pasadena

5:30 P.M. CLOSED SESSIONS

(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8

Property: 3300 East Foothill Boulevard, Pasadena

Negotiators: Cynthia Kurtz, Richard Bruckner; SMV Technology Partners LLC, Jeffrey Allen and David Worrell

Under Negotiation: Price and terms

B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8

Property: 1150 North Allen Avenue, Pasadena

Negotiators: Cynthia Kurtz, Richard Bruckner; Ara Tchaglassian

Under Negotiation: Price and terms

C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8

Property: Public rights-of-way, utility easements and facilities within the City of Pasadena

Negotiators: Cynthia Kurtz (City); Susan Evans (Charter Communications Entertainment II, LLC, dba Charter Communications)

Under Negotiation: Price and terms

6:30 P.M. PUBLIC MEETING

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 11 (below) Public Comment (continued). Please limit comments to 3 minutes each.

3. CONSENT CALENDAR

(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

A. City Manager

(1) SECOND LEASE AMENDMENT FOR JACOBS PARKING LOT AT SOUTHWEST CORNER OF GLENARM STREET AND ARROYO PARKWAY

Recommendation of City Manager: Approve the terms and conditions as generally described in the agenda report, and authorize the City Manager to execute an amendment to Lease Agreement No. 16,397 reducing the size of the leased premises by 7,646 square feet and the number of parking spaces from 144 to 126, thereby requiring a reduction in the rent as well as providing compensation to the tenant for the un-amortized value of the parking lot improvements taken in accordance with the terms of the lease.

682k

(2) AUTHORIZATION TO INCREASE THE NOT TO EXCEED AMOUNT OF PURCHASE ORDER CONTRACT NO. 26892 WITH ADVANCED APPLIED ENGINEERING INC.

Recommendation of City Manager: Authorize a $45,000 increase to Purchase Order No. 26892 with Advanced Applied Engineering Inc., for provision of an Interim Assistant City Manager, thereby increasing the not to exceed amount from $74,500 to $119,500.

It is further recommended that the City Council find that this transaction is exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served.

320k

(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH Nth GENERATION COMPUTING, INC. FOR IMPLEMENTATION OF AN ENTERPRISE BACKUP SOLUTION

Recommendation of City Manager:

(1) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Nth Generation Computing, Inc. for the purchase and implementation of an enterprise backup solution in an amount not to exceed $130,574; and

(2) Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts which the City's best interests are served.

444k

B. City Clerk

(1) Approval of Minutes - July 18, 2005

(2) Receive and file claims against the City of Pasadena

Claim No. 9884 Milton Denham $ 7,600.00

Claim No. 9885 Judith Kelly 59.95

Claim No. 9886 Jenny Yunjen Mao 40,000.00

4. OLD BUSINESS

A. RESOLUTION APPROVING THE HART ADMINISTRATIVE SERVICES AGREEMENT AND RELATED DOCUMENTS

Recommendation of City Manager: Adopt a resolution approving the HART Administrative Services Agreement with Hartford Life Insurance Company and other related documents in order to implement the Retiree Medical Expense and Insurance Premium Reimbursement Plan previously approved by the City Council for Police Lieutenants, Police Commanders, and the Deputy Police Chief.

5906k

B. CONSIDERATION OF REVOCATION OR SUSPENSION OF BUILDING PERMIT FOR 1150 NORTH ALLEN AVENUE (Councilmember Little)

3601k

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

A. Economic Development and Technology Committee

(1) APPROVAL OF SHORT-TERM FINANCING FOR CAPITAL IMPROVEMENTS AT THE ROSE BOWL STADIUM AND AMENDMENT TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET

Recommendation of Rose Bowl Operating Company:

(1) Authorize the execution of a Promissory Note between the City of Pasadena and the Rose Bowl Operating Company in an amount not to exceed $1 million under the terms and conditions specified in the Promissory Note.

(2) Amend the FY 2006 Capital Improvement Program (CIP) budget to reflect the $1 million short-term financing as the funding source for the Rose Bowl Locker Room Renovation Project - Construction Document Phase.

(3) Adopt a resolution of the City Council declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, construction and equipping of certain capital improvements.

730k

(2) ORDINANCE SUSPENDING PASADENA MUNICIPAL CODE SECTIONS 9.36.220 (AMPLIFIED SOUND) AND 9.36.230 (GENERAL NOISE SOURCE) FOR FOUR 2005 SCHEDULED UCLA COLLEGE FOOTBALL NIGHT GAMES

Recommendation of Rose Bowl Operating Company: Direct the City Attorney to prepare an ordinance suspending Pasadena Municipal Code Sections 9.36.220 (amplified sound) and 9.36.230 (general noise source) for four potential UCLA night games occurring on the following dates B September 10 versus Rice University; October 1 versus Washington; October 8 versus California; October 22 versus Oregon State until 11:00 p.m., rather than the current 10:00 p.m. time limit.

286k

(3) WIRELESS BROADBAND IN PASADENA

Recommendation of City Manager:

(1) Adopt a policy that ensures 99 percent of Pasadena residents will have access to free wireless Internet service within 1.5 miles of their residence.

(2) Authorize release of a Request for Proposals (RFP) seeking a private sector wireless service provider to partner with the City in building a citywide wireless network.

3431k

B. Finance Committee

(1) CITY HALL SEISMIC RETROFIT PROJECT - APPROVAL OF CHANGE ORDERS AND CONTRACT AMENDMENTS

Recommendation of City Manager:

(1) Approve the allocation of $351,207 from Project Contingency for unforeseen change orders for the City Hall project;

(2) Authorize the City Manager to execute an amendment in the not to exceed@ amount of $334,215 to Contract No. 18,686 with TRI SPAN, Inc., for asbestos abatement services uncovered during the retrofit of City Hall, thereby increasing the amount of Contract No. 18,686 from $290,785 to $625,000; and

(3) Authorize the City Manager to execute an amendment to Contract No. 18,768 with Clark Construction Group - California, LP, for a combination of scope reductions and increases due to unforeseen conditions uncovered during the retrofit of City Hall, thereby reducing the amount of Contract No. 18,768 by $492,793 from $79,899,000 to $79,406,207.

Recommendation of City Hall Restoration Oversight Committee: On July 13, 2005, the City Hall Restoration Oversight Committee reviewed and discussed the list of change orders. The Committee concurred that the topics represented changes in condition and supported deducting the associated costs from project contingency funds. Further, the Committee concurred that these changes are reasonable and consistent with the beginning stages of similar projects.

695k

(2) CITY HALL SEISMIC RETROFIT PROJECT - QUARTERLY UPDATE

Recommendation of City Manager: This report is for informational purposes only.

ATTACHMENT 8335k

C. Legislative Policy Committee

D. Municipal Services Committee

(1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH MWH AMERICA, INC., FOR IMPLEMENTATION OF A GEOGRAPHIC INFORMATION SYSTEM - PHASE II, IN AN AMOUNT NOT TO EXCEED $5,799,733

Recommendation of City Manager:

(1) Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services with MWH America Inc., for implementation of a Geographic Information System (GIS) - Phase II, in an amount not to exceed $5,799,733.

(2) Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City=s best interests are served.

(3) Authorize an additional appropriation of $2,199,733 to the GIS project; $1,429,826 from the unappropriated Power Fund balance to Capital Improvement Program (CIP) project 3005, and $769,906 from the unappropriated Water Fund balance to CIP project 1009.

714k

E. Public Safety Committee

F. Reports from Representatives

6. PUBLIC HEARINGS: None

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

A. City Manager

(1) ESTABLISHMENT OF POLICIES AND GUIDELINES FOR CONDUCTING SPECIAL EVENTS IN CITY PARKS (To be heard at 7:15 p.m. or thereafter)

Recommendation of City Manager: It is recommended that the City Council:

(a) Adopt the policies and guidelines included in Attachment A of the agenda report for conducting special events in City parks; and

(b) Direct the Rose Bowl Operating Company and City staff to jointly develop a scheduling system specific to those events conducted by the Rose Bowl that involve use of Area H and/or Brookside Park.

Recommendation of Recreation and Parks Commission: The Recreation and Parks Commission recommended approval of the policies and guidelines detailed in the agenda report for special events in City parks, at their meeting of July 26, 2005, noting concerns with regard to the impact of Rose Bowl Operating Company (RBOC) events on the Central Arroyo, as certain RBOC activities are exempted from this policy. The Commission has submitted a separate letter outlining their concerns.

1692k

(2) IMPACTS OF RECENT LEGISLATION REGARDING DENSITY BONUS AS APPLIED TO THE CITY=S INCLUSIONARY HOUSING ORDINANCE

Recommendation of City Manager: It is recommended that the City Council give direction to the City Attorney regarding whether the Inclusionary Housing Ordinance should be amended to include projects of fewer than ten units.

988k

B. City Council

(1) DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE 2005 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE ON OCTOBER 6, 2005 THROUGH OCTOBER 8, 2005, IN SAN FRANCISCO, CALIFORNIA

493k

(2) PRESENTATION BY STEVEN E. MARCUSSEN ON PASADENA OFFICE SPACE MARKET (Mayor Bogaard) (To be heard at 7:00 p.m.)

8. COMMUNITY DEVELOPMENT COMMISSION MEETING

A. Approval of Minutes - July 18, 2005

9. ORDINANCES

A. First Reading:

(1) Conduct first reading of AN ORDINANCE OF THE CITY OF PASADENA FIXING THE TAX RATE FOR THE POLICE BUILDING AND JAIL GENERAL OBLIGATION BONDS AND ESTABLISHING PROCEDURES FOR THE COLLECTION AND ENFORCEMENT OF SAID TAX

714k

(2) Conduct first reading of AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA SUSPENDING SECTION 9.36.230 OF THE PASADENA MUNICIPAL CODE RELATING TO LIMITATIONS ON HOURS OF OPERATION AND GENERAL NOISE SOURCES FOR SPECIFIED HOURS AND AREAS ON AUGUST 10 AND 11, 2007 (DRUM CORPS INTERNATIONAL WORLD CHAMPIONSHIP)

450k

                   (3)    Conduct first reading of AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA SUSPENDING SECTIONS 9.30.220 AND 9.36.230 OF
                           THE PASADENA MUNICIPAL CODE RELATING TO LIMITATIONS ON HOURS OF OPERATION OF AMPLIFIED SOUND AND GENERAL
                           NOISE SOURCES FOR SPECIFIED HOURS AND AREAS ON SEPTEMBER 10, OCTOBER 1, OCTOBER 8 AND OCTOBER 22, 2005 (UCLA
                           FOOTBALL)

                            485k

B. Second Reading:

(1) Adopt AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2, CHAPTER 2.47 OF THE PASADENA MUNICIPAL CODE TO CHANGE THE NAME OF THE ARTS COMMISSION TO THE ARTS AND CULTURE COMMISSION (Introduced by Councilmember Holden)

211k

(2) Adopt AN INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA TEMPORARILY PROHIBITING THE CONSTRUCTION OF STRUCTURES THREE STORIES OR MORE IN HEIGHT IN ANY ZONE WHERE THE PROJECT WOULD ABUT AN RS-SINGLE FAMILY RESIDENTIAL ZONE (Introduced by Councilmember Little)

675k

10. INFORMATION ITEMS

A. PRELIMINARY PLAN REVIEW FOR THE PROPOSED EXPANSION OF AN EXISTING ASSISTED LIVING FACILITY AT 951 SOUTH FAIR OAKS AVENUE