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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND
THE 457 DEFERRED COMPENSATION PLAN TRUSTEES
JANUARY 13, 2014 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: American Federation of State, County and Municipal Employees (AFSCME) Local 858 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: International Brotherhood of Electrical Workers (IBEW) Local 18 

C.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION
Consideration of initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (one potential case) 

 

 

 City Manager/Executive Director 

1.         AMENDMENT TO CONTRACT NO. 20,401 WITH PCR SERVICES CORPORATION TO INCREASE THE NOT-TO-EXCEED AMOUNT FROM $113,000 TO $148,000 FOR ENVIRONMENTAL SERVICES FOR THE HUNTINGTON HOSPITAL MASTER PLAN AMENDMENT
Recommendation:
(1)       Find that the amendment to Contract No. 20,401 with PCR Services Corporation is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)       Authorize the City Manager to amend Contract No. 20,401 with PCR Services Corporation to increase the not-to-exceed amount from $113,000 to $148,000 for the preparation of the Environmental Impact Report (EIR) for the proposed amendments to the Huntington Hospital Master Plan. 

107k

2.         AUTHORIZE PURCHASE ORDER WITH WONDRIES FLEET GROUP FOR THE PURCHASE OF FOUR REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $123,973
Recommendation:
(1)       Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Find that neither competitive bidding nor competitive selection is required pursuant to the City Charter Section 1002 (A-H), and Pasadena Municipal Code Section 4.08.049; and
(3)       Authorize the issuance of a purchase order with Wondries Fleet Group in an amount not to exceed $123,973 for the purchase of four replacement Police vehicles without competitive bidding pursuant to City Charter Section 1002 (H), contracts with other governmental entities or their contractors for labor, material, supplies, or services. 

239k

3.         AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH H.W. HUNTER, INC., FOR THE PURCHASE OF THREE REPLACEMENT PARKING ENFORCEMENT JEEP WRANGLERS IN AN AMOUNT NOT TO EXCEED $102,420
Recommendation:
(1)       Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Find that neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002(A-H), and Pasadena Municipal Code Section 4.08.049; and
(3)       Authorize the issuance of a purchase order with H.W. Hunter, Inc., in an amount not to exceed $102,420 for the purchase of three replacement parking enforcement Jeep Wranglers without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services. 

228k

4.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH GENERAL PUMP COMPANY TO PROVIDE LABOR AND MATERIALS FOR DEEP WELL AND PUMP MAINTENANCE FOR THE WATER AND POWER DEPARTMENT IN AN AMOUNT NOT TO EXCEED $500,000 ANNUALLY
Recommendation:
(1)       Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction); and
(2)       Accept the bid dated December 16, 2013 submitted by General Pump Company in response to Specification WD-13-04 to provide labor and materials for deep well and pump maintenance to the Water and Power Department (Department) and authorize the City Manager to issue a contract for a one-year period, or until the funds are expended, whichever occurs first in the amount of $500,000 to General Pump Company, with three optional one-year extensions subject to the approval of the City Manager, each year not to exceed $500,000, or until the funds are expended, whichever comes first.    

163k

5.         ADOPTION OF A RESOLUTION TO AUTHORIZE SUBMITTAL OF AN APPLICATION TO THE STATE OF CALIFORNIA FOR HOUSING-RELATED PARKS PROGRAM GRANT FUNDS
Recommendation:
(1)       Adopt a resolution authorizing the City to submit a grant application to the State of California under the Housing-Related Parks (“HRP”) Program; and
(2)       Authorize the City Manager or his designee to approve any documents in connection with the HRP grant application or, in the event that the City receives an award, any HRP grant contract documents that may be required by the State. 

123k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTION 86k

6.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH IBN CONSTRUCTION, INC., TO FURNISH AND INSTALL LEVEL 5 SECURITY WINDOWS FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)          Find that the project is exempt from California Environmental Quality Act (“CEQA”) review pursuant to State CEQA Guidelines Section 15302 (c), (Replacement or Reconstruction); and
(2)          Accept the bid dated November 5, 2013 submitted by IBN Construction, Inc., in response to Specifications LD-13-13 to furnish and install Level 5 windows at the Power Dispatch Center; and authorize a contract to IBN Construction, Inc., not to exceed $157,550. 

136k

City Council 

7.         RESIGNATION OF MELISSA ERTLER FROM THE NORTHWEST COMMISSION (District 5 Nomination) 

24k

8.         APPOINTMENT OF BLAIR MILLER TO THE DESIGN COMMISSION (Transportation Advisory Commission Nomination) 

9.         APPOINTMENT OF ROBERT B. MILLER TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (Pasadena City College Nomination) 

10.      APPOINTMENT OF EDGAR ARCENEAUX TO THE ARTS AND CULTURE COMMISSION (District 4 Nomination) 

11.      ACKNOWLEDGE THE VACANCY CREATED ON THE FIRE AND POLICE RETIREMENT BOARD BY THE DEATH OF JOHN TENNANT (Fire Department Nominee) 

City Clerk/Secretary 

12.      APPROVAL OF MINUTES 

November 4, 2013	City Council
November 4, 2013	Successor Agency to the Pasadena Community Development Commission
November 4, 2013	457 Deferred Compensation Plan Trustees
November 11, 2013	City Council
November 11, 2013	Successor Agency to the Pasadena Community  Development Commission
November 18, 2013	City Council
November 18, 2013	Successor Agency to the Pasadena Community  Development Commission
November 25, 2013	City Council
November 25, 2013	Successor Agency to the Pasadena Community  Development Commission
December 2, 2013	City Council
December 2, 2013	Successor Agency to the Pasadena Community  Development Commission
December 9, 2013	City Council
December 9, 2013	Successor Agency to the Pasadena Community Development Commission

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA       

Claim No. 12,074	Acclaim Resource Partners	$   3,066.09
Claim No. 12,075	Jennifer Frances	522.00
Claim No. 12,076	Doretha Maria Blaylock	2,500.00
Claim No. 12,077	Frederick Jeng	100.00
Claim No. 12,078	Aero Ways, Inc. c/o Colen O’Connor	25,000.00+
Claim No. 12,079	Isidora Rivera	25,000.00+
Claim No. 12,080	Juan Antonio Medina, et al	25,000.00+
Claim No. 12,081	Pacific Bell/AT&T/Diane Mancini	851.45
Claim No. 12,082	Hector E. Miranda	None stated
Claim No. 12,083	Kimberly L. Torres	609.00

14.      PUBLIC HEARINGS SET             

February 3, 2014, 7:00 P.M. – Adoption of the 2014-2021 Housing Element

February 3, 2014, 7:00 P.M. – Designation of South Grand-Covington Place as a Landmark District

 

 

Economic Development and Technology Committee 

Finance Committee 

15.      APPROPRIATE $50,000 FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR FUNDING A MEMORANDUM OF UNDERSTANDING BETWEEN CITY MANAGERS OF THE CITIES OF GLENDALE, LA CAÑADA-FLINTRIDGE, SIERRA MADRE, SOUTH PASADENA AND PASADENA TO SHARE RESOURCES AND INFORMATION REGARDING ISSUES RELATED TO THE SR-710 NORTH STUDY
Recommendation: Appropriate $50,000 from Unappropriated Fund Balance of the General Fund to Budget Account No. 101-141000 (City Manager’s Office) which represents the City’s pro-rata share for participating with the Cities of Glendale, La Cañada-Flintridge, Sierra Madre, and South Pasadena, to provide resources and information regarding issues related to the SR-710 North Study.

 372k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 123k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

 

City Manager 

City Council 

16.      CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING MINOR CONDITIONAL USE PERMIT NO. 6079 FOR A PROJECT LOCATED AT 2610 EAST COLORADO BOULEVARD (Councilmember Masuda) 

827k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 138k

17.      CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING MINOR CONDITIONAL USE PERMIT NO. 6084 FOR A PROJECT LOCATED AT 1700 EAST COLORADO BOULEVARD (CHICK-FIL-A) (Councilmember Tornek) 

1321k

First Reading:   

18.      Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (WOTKYNS-RICHLAND LANDMARK OVERLAY DISTRICT)”

 202k

Second Reading:  None