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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 21, 2023

 Teleconference Location:
Barstow City Hall
220 East Mountain View Street, Suite A
Barstow, CA  92311

 Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

  A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
          Name of Case: Crown City Billiards & Lounge, LLC v. City of Pasadena, et al.
          Los Angeles County Superior Court Case No. 23STCP02142 

B.      CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding significant exposure to potential litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

 C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
          Property Location: 2211 E. Walnut Street, Pasadena, CA 91107
          Agency Negotiator: Márquez, Miguel
          Negotiating Party:  Brett Klaeser
          Under Negotiation: Price and terms of Payment 

 D.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator            
          pursuant to Government Code Section 54957.6
          Employee Title and Unrepresented Employee: City Manager
          City Representative: Victor M. Gordo 

City Manager/Executive Director

1.      REJECTION OF BIDS FOR PURCHASE of LIQUID PROPANE GAS FUELED FORKLIFT TO SPECIFY AN ELECTRIC FORKLIFT IN A FUTURE BID FOR THE WATER AND POWER DEPARTMENT (Water & Power
         Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is statutorily exempt from the California Environmental Quality Act (“CEQA”) in accordance with Public Resources Code Section 21080(b)(5) and Section 15270 of the State
         CEQA Guidelines; and
         (2)      Reject the bid received in response to project identification number 2022-IFB-MS-152 for a 10,000 lbs. capacity forklift.

        

2.      AUTHORIZATION TO AMEND CONTRACT NO. 32390 WITH RICKY PICKENS TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $30,000 FROM $228,000 TO $258,000 FOR GANG VIOLENCE OUTREACH
         AND INTERRUPTION SERVICES IN FISCAL YEAR 2024 (Health Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
         (2)      Authorize the City Manager to amend Contract No. 32390 with Ricky Pickens to increase the contract amount by $30,000, thereby increasing the total not-to-exceed amount from $228,000 to $258,000 for Fiscal Year (FY)
         2024; and
         (3)      To the extent the amendment to Contract No. 32390 could be considered a separate procurement subject to the Competitive Selection Process, grant the contracts an exemption pursuant to Pasadena Municipal Code (PMC)
         Section 4.08.049(B), contracts for which the City’s best interests are served. This transaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002(F) based on contracts for professional or
         unique services.

        

          TPA

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH SOUTH COAST FIRE EQUIPMENT INC., FOR THE PURCHASE OF ONE FIREMATIC DODGE CREW CAB TYPE 6 PATROL UNIT FOR A TOTAL OF $482,684          (Fire Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
         (2)      Authorize the City Manager to enter into a contract with South Coast Fire Equipment Inc., for the purchase of one Firematic Dodge Crew Cab Type 6 Patrol in an amount not-to-exceed $482,684. Neither Competitive Bidding
         nor Competitive Selection are required pursuant to City Charter Section 1002(h) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.    

        

         TPA

4.      WATER AND POWER OFFICE LEASE AGREEMENT LOCATED AT 150 SOUTH LOS ROBLES AVENUE (City Manager’s Office)
         Recommendation: It is recommended that the City Council:
        (1)      Find that the leasing of 150 South Los Robles Avenue is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines Section 15301 (Existing Facilities); there are no
         features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and
         (2)      Authorize the City Manager to execute a lease agreement in the amount not-to-exceed $6,529,918 for the Water and Power Department office space located at 150 South Los Robles Avenue incorporating the terms and
        conditions generally described in the agenda report, and to execute any other related agreements necessary to effectuate the transaction, including non-substantial revisions.

5.      REJECTION OF BIDS FOR SEISMIC RETROFIT OF PUBLIC WORKS BUILDING AT CITY YARDS PROJECT (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find the action proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061(b)(3), the “Common-Sense”
         exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
         (2)      Reject sole bid received on May 18, 2023, in response to the Notice Inviting Bids for the Seismic Retrofit of Public Works Building at City Yards project.

        

6.      AUTHORIZATION TO AMEND CONTRACT NO. 31617 WITH PSOMAS FOR ON-CALL ENVIRONMENTAL SERVICES FOR THE WATER AND POWER DEPARTMENT
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060(c)(2),
         15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)      Authorize the City Manager to amend Contract No. 31617 with Psomas for On-Call Environmental Services to increase the contract amount by $125,000, increasing the total not-to-exceed amount of the two extension periods
         from $300,000 to $425,000.

7.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH OCEAN BLUE ENVIRONMENTAL SERVICES INC., TO PROVIDE HAZARDOUS WASTE MANAGEMENT AND EMERGENCY RESPONSE SERVICES FOR
         THE WATER AND POWER DEPARTMENT
         Recommendation: It is recommended that the City Council:
         (1)      Find that the authorization to enter into a contract with Ocean Blue Environmental Services Inc., is exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Section 15301, Class 1, (b)
         Existing Facilities; and
         (2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047 with Ocean Blue Environmental Services Inc., for hazardous waste
         management and emergency response services for the Pasadena Water and Power (PWP) Department for an amount not-to-exceed $375,000 over a period of three years with two optional one-year extensions not-to-exceed
         $125,000 each, subject to the approval of the City Manager for a total value of $625,000.

ATTACHMENT A

TPA

City Council 

8.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

DESIGNATION OF VICE MAYOR WILLIAMS AS VOTING DELEGATE AND COUNCILMEMBER LYON AS THE ALTERNATE FOR THE LEAGUE OF CA CITIES ANNUAL CONFERENCE AND EXPO, SEPTEMBER 20-         22, 2023

APPOINTMENT OF MARIA GUADALUPE CASTELLON TO THE COMMISSION ON THE STATUS OF WOMEN (Mayor Nomination)

         APPOINTMENT OF JENNIFER THIBAULT TO THE COMMISSION ON THE STATUS OF WOMEN (At Large Nomination/District 7)

 City Attorney 

City Clerk/Secretary 

9a.    APPROVAL OF MINUTES 

9b.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

  9c.       PUBLIC HEARING SET 

September 18, 2023, 5:30 p.m. – Draft Consolidated Annual Performance and Evaluation Report (2022 program year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and Home    
          Investment Partnership Act

Economic Development and Technology Committee

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

10.    SELECTION OF STRUCTURAL RETROFIT APPROACH FOR CENTRAL LIBRARY EARTHQUAKE RETROFIT AND BUILDING REPAIRS PROJECT
         (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find the proposed action in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the
         “Common-Sense” exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
         (2)      Direct staff to proceed with the Concrete Shear Wall structural retrofit approach for the Central Library Earthquake Retrofit and Repair project.

        

         ATTACHMENT A

         ATTACHMENT B
        
         ATTACHMENT C

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

         POWERPOINT - PRESENTED AT MEETING

City Council 

City Attorney 

Advisory Bodies

11.    RECREATION AND PARKS COMMISSION RECOMMENDATION TO NAME POOL AT ROBINSON PARK “DR. EDNA L. GRIFFIN POOL” AND NAME THE YOUTH COMMUNITY ROOM AT ROBINSON PARK ON
         BEHALF OF “HONORABLE JOHN J. KENNEDY” (Parks Recreation & Community Services Dept.)
         Recommendation of the Recreation and Parks Commission: It is recommended that the City Council:
         (1)      Find that the proposed action of naming a City facility not a "project" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA
         Guidelines, and as such, is not subject to environmental review; and
         (2)      Name the pool at Robinson Park “Dr. Edna L. Griffin Pool” and name the youth community room at Robinson Park Recreation Center on behalf of “Honorable John J. Kennedy”.

        

         ATTACHMENT A

         ATTACHMENT B
   
         ATTACHMENT C

         CORRESPONDENCE

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          CORRESPONDENCE

First Reading: None

Second Reading: None

SCHEDULED

COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

 September 19, 2023

October 17, 2023

November 14, 2023 (Special Meeting to Commence at 5:30 p.m.)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)  

August 28, 2023 (Special Finance/Audit Committee Meeting to Commence at 3:00 p.m.)

September 11, 2023 (Special Meeting to Commence at 3:00 p.m.)

September 25, 2023 (To Be Cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

September 5, 2023 (To Be Cancelled)

October 3, 2023

November 7, 2023

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

August 22, 2023

September 12, 2023

September 26, 2023 (To Be Cancelled)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

September 20, 2023

October 18, 2023

November 15, 2023

FUTURE COUNCIL MEETING DATES

August 28, 2023 

September 4, 2023 (To be cancelled)

September 11, 2023

September 18, 2023 

September 25, 2023 (To be cancelled) 

October 2, 2023 

October 9, 2023 (To be cancelled) 

October 16, 2023 

October 23, 2023 

October 30, 2023 

November 6, 2023 

November 13, 2023 

November 20, 2023 

November 27, 2023 (To be cancelled) 

December 4, 2023 

December 11, 2023 

December 18. 2023 (To be cancelled) 

December 25, 2023 (To be cancelled) 

FUTURE PUBLIC HEARINGS:   

September 18, 2023, 5:30 p.m. – Appeal of The Design Commission’s Approval of a Concept Design Review Application for the Property at 740-790 E. Green Street

September 18, 2023, 5:30 p.m. – Draft Consolidated Annual Performance and Evaluation Report (2022 program year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and Home Investment Partnership Act

                                                                                                                                    COMMISSION VACANCIES