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SPECIAL MEETING
 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING AUTHORITY

FEBRUARY 22, 2021
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 

 

 City Manager/Executive Director 

1.      AUTHORIZE A SERVICE CONTRACT WITH MATHESON TRI-GAS INC., TO FURNISH AND DELIVER CALIBRATION AND INDUSTRIAL GASES FOR THE WATER AND POWER DEPARTMENT         Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(9); and California Code of Regulations, Title 14, Chapter 3, Class 1 Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)    Accept the bid dated January 12, 2021, submitted by Matheson Tri-Gas Inc., (“Matheson”) in response to specifications for Calibration and Industrial Gases for Broadway and Glenarm Power Plants; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $195,000 over a period of three years. The contract would include the option of two additional one-year extension periods not-to-exceed $65,000 each, subject to the approval of the City Manager. If both options are exercised, the total contract amount would be a maximum of $325,000 with a maximum term of five years.

998K

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH HENKELS & MCCOY, INC., TO PROVIDE LABOR AND MATERIALS FOR FIBER OPTIC CABLE INSTALLATION
Recommendation: It is recommended that the City Council:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301(c) and Section 15303 New Construction or Conversion of Small Structures;
(2)      Accept the bid dated January 19, 2021, submitted by Henkels & McCoy, Inc., in response to specifications for Fiber Optic Installation work; reject all other bids received; and authorize the issuance of a contract for a period not-to-exceed five years, or until $2,000,000 has been expended, whichever comes first.

3096K

TPA 117

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH KLDISCOVERY ONTRACK, LLC (DBA KLDISCOVERY) FOR THE MIGRATION OF ARCHIVE EMAIL DATA TO MICROSOFT EXCHANGE ONLINE CLOUD SERVICES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with KLDiscovery Ontrack, LLC (dba KLDiscovery) for planning and migration services of archive email data to Microsoft Exchange Online cloud services for an amount not-to-exceed $179,520, which includes the base contract amount of $163,200, and a ten percent contingency of $16,320 to provide for any necessary change orders.

         969K

            ATTACHMENT A

            TPA 78K

4.      AUTHORIZATION TO AMEND CONTRACT NO. 30800 WITH CENTRALSQUARE TECHNOLOGIES LLC, DBA: SUPERION LLC TO PROVIDE FALSE ALARM BILLING AND COST RECOVERY SERVICES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to extend the term of Contract No. 30800 with CentralSquare Technologies LLC, DBA: Superion LLC from February 25, 2021 to June 30, 2021 for false fire alarm billing and collections services; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.

922K

TPA  68K

5.      CONTRACT AWARD TO COMET ELECTRIC, INC., FOR INTELLIGENT TRANSPORTATION SYSTEM PHASE I – VIDEO DETECTION SYSTEM AND FIBER OPTIC COMMUNICATION, FEDERAL AID PROJECT HPLUL – 5064 (091) FOR AN AMOUNT NOT-TO-EXCEED $380,000
Recommendation: It is recommended that the City Council:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated December 2, 2020, submitted by Comet Electric, Inc., in response to the project plans and specifications for Intelligent Transportation System Phase I – Video Detection System and Fiber Optic Communication project, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $380,000, which includes the base contract amount of $332,175 and a contingency of $47,825 to provide for any necessary change orders.

         1344K

6.      APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIRE FIGHTERS ASSOCIATION (PFFA) FOR THE TERM OF OCTOBER 1, 2020 – SEPTEMBER 30, 2021
 Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve a Memorandum of Understanding between the City of Pasadena and the Pasadena Fire Fighters Association (PFFA) for the term of October 1, 2020 – September 30, 2021.

         675K

MOU 4547K

7.      APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA FIRE MANAGEMENT ASSOCIATION (PFMA) FOR THE TERM OF JULY 1, 2020 – SEPTEMBER 30, 2021
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve a Memorandum of Understanding between the City of Pasadena and the Pasadena Fire Management Association (PFMA) for the term of July 1, 2020 – September 30, 2021.

         601K

MOU  333K

8.      APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS (IUOE) FOR THE TERM OF JANUARY 1, 2021 – SEPTEMBER 30, 2021
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve a Memorandum of Understanding between the City of Pasadena and the International Union of Operating Engineers (IUOE) for the term of January 1, 2021 – September 30, 2021.

         681K

MOU 4467K

9.      ADOPTION OF SALARY RESOLUTIONS FOR NON-REPRESENTED NON-MANAGEMENT, NON-REPRESENTED MANAGEMENT, AND EXECUTIVE MANAGEMENT EMPLOYEES
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review;
(2)      Adopt the Non-Represented Non-Management Salary Resolution;
(3)      Adopt the Non-Represented Management Salary Resolution; and
(4)     Adopt the Executive Management Salary Resolution.

1004K

NON-REP NON-MANAGEMENT SALARY RESOLUTION 161K

         ATTACHMENT  1525K

NON-REP MANAGEMENT SALARY RESOLUTION 157K

         ATTACHMENT 2870K

         EXECUTIVE MANAGEMENT SALARY RESOLUTION 156K

         ATTACHMENT 1525K

10.    AUTHORIZATION TO AMEND CONTRACT NO. 31563 WITH BATZA AND ASSOCIATES TO PROVIDE PERSONNEL RELATED INVESTIGATIVE SERVICES IN AN AMOUNT NOT-TO-EXCEED $99,999         Recommendation: It is recommended that the City Council:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption);
(2)    Authorize the City Manager to increase Contract No. 31563 with Batza and Associates by $25,000 for a revised not-to-exceed amount of $99,999 to continue to provide personnel-related investigative services; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.

    705K  

11.    CONTRACT AWARD TO TITAN DISPOSAL CO., INC., TO FURNISH LABOR AND EQUIPMENT FOR DEBRIS HAULING, DISPOSAL, AND STREET SWEEPING SERVICES
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for this action; and
(2)    Accept the bid dated December 17, 2020, submitted by Titan Disposal Co., Inc., (“Titan Disposal”) in response to Specification WD-20-21; and authorize the City Manager to enter into a contract not-to-exceed $721,552 for an initial period of one year with an option for three additional one-year terms at $721,552 per year subject to the approval of the City Manager. If the three additional one-year terms are exercised, the total contract amount will be $2,986,208.

1200K 

 12.   ADOPTION OF A RESOLUTION ORDERING THE SUMMARY VACATION OF TWO PUBLIC SERVICE EASEMENTS LOCATED at 3405 E. COLORADO BOULEVARD, PASADENA – (PROPERTY OWNER: KCB PASADENA STORE, LLC, a California limited liability company)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15305 (Minor Alterations in Land Use Limitations) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Adopt a resolution ordering the summary vacation of two public service easements located at 3405 E. Colorado Boulevard, Pasadena, APN 5754-003-047 (“Property”); and
(3)      Authorize the City Manager, or his designee, to execute any other documentation as may be required to accomplish said summary vacation.

  1306K

ATTACHMENT A 75K

RESOLUTION 1335K

13.    FINANCE COMMITTEE: JOINT ACTION OF THE CITY COUNCIL AND PASADENA PUBLIC FINANCING AUTHORITY (PPFA) - EXTENSION OF BANK OF AMERICA LETTER OF CREDIT RELATED TO THE VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2008A (CONFERENCE CENTER PROJECT)
Recommendation: It is recommended that the City Council and Pasadena Public Financing Authority (PPFA):
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)    Adopt a resolution approving the form of and authorizing the execution and delivery of a Fifth Amendment to Reimbursement Agreement; and authorizing the execution and delivery of other related documents and approval of other documents and actions in connection therewith.

         943K

ATTACHMENT A 527K

         ATTACHMENT B 732K

         RESOLUTION 1 258K

         RESOLUTION 2 266K

14.    FINANCE COMMITTEE: QUARTERLY CLEAN-UP REPORT – FISCAL YEAR 2021 OPERATING BUDGET
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Amend the Fiscal Year (FY) 2021 Adopted Operating Budget as detailed in the agenda report by a net amount of $288,512 and increase the citywide total Full-time Equivalents (FTE) by 4.0 limited-term FTEs; and
(3)      Authorize the City Manager to enter into a contract with the California Department of Public Health (CDPH), Maternal, Child and Adolescent Health (MCAH) Division, California Home Visiting Program (CHVP) to accept and administer grant funds on behalf of the City of Pasadena (in connection with Item No. 2).

         1360K

ATTACHMENT 1 105K

City Council

15.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

RESIGNATION OF BEATRIZ MARTINEZ SANCHEZ FROM THE

  88K

COMMISSION ON THE STATUS OF WOMEN (At Large Nomination/District 2) 

APPOINTMENT OF PEGGY SISSON TO THE COMMISSION ON THE STATUS OF WOMEN (Mayor Nomination) 

APPOINTMENT OF BETSY MITCHELL TO THE RECREATION AND PARKS COMMISSION (District 2 Nomination)

 City Attorney 

City Clerk/Secretary 

16.    REPORT ON ACTION BY NEWLY ELECTED MAYOR VICTOR M. GORDO TO VACATE SEATS NOMINATED BY THE OFFICE OF THE MAYOR ON THE ACCESSIBILITY AND DISABILITY COMMISSION, HUMAN RELATIONS COMMISSION, PLANNING COMMISSION, AND RECREATION AND PARKS COMMISSION IN ACCORDANCE WITH PASADENA MUNICIPAL CODE SECTION 2.45.050         Recommendation: It is recommended that the City Council receive and file the report.

414K

 17.   APPROVAL OF MINUTES 

March 30, 2020	Pasadena Public Financing Authority
February 1, 2021	City Council
February 1, 2021	Successor Agency to the Pasadena Community Development Commission
February 4, 2021	Special Meeting
February 8, 2021	City Council
February 8, 2021	Successor Agency to the Pasadena Community Development Commission
February 15, 2021	City Council
February 15, 2021	Successor Agency to the Pasadena Community Development Commission

 18.   RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,674	Law Office of James P. Segall-Gutierrez, representing Walter Beasley III	$         25,000.00+
Claim No. 13,675	Vititoe Law Group, LLC, representing Zhiwu Zhang	25,000.00+
Claim No. 13,676	Steve U. Miguel	25,000.00+
Claim No. 13,677	High Quality Mobile, Inc.	6,700.00
Claim No. 13,678	Ariel Yen Ju Hsieh	1,000.00
Claim No. 13,679	Jason Bubalo	2,569.57
Claim No. 13,680	Law Offices of Scott Warmuth, representing Esther Kei Lau	25,000.00+

 19.   PUBLIC HEARING SET 

                 March 8, 2021, 2:00 p.m. - Conditional Use Permit No. 6831: To Allow a Major Project Over 75,000 Square Feet; Minor Conditional Use Permit to Allow Shared Parking; Minor Conditional Use Permit to Allow Tandem and Triple Stacked Parking; Text Amendment to the South Fair Oaks Specific Plan to Allow a Maximum Height of 62 Feet for Parcels that Abut South Fair Oaks Avenue, South of East California Boulevard; and Zoning Code Amendment to Allow a Maximum Height of 62 Feet for Parcels that Abut South Fair Oaks Avenue, South of East California Boulevard 

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 City Manager 

20.    General Plan OVERVIEw and Implementation UPDATE
          Recommendation: This report is intended to provide an overview of the City’s General Plan and recent implementation programs and seeks further direction from the City
          Council on carrying out key citywide goals and
          policies.

            4252K

          SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          CORRESPONDENCE 207k
           
          PUBLIC COMMENT 50k

City Council 

First Reading:   

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (ZONING CODE) OF THE PASADENA MUNICIPAL CODE RELATED TO HISTORIC PRESERVATION”  

235K

ORDINANCE PART 1 8371K

         ORDINANCE PART 2 3603K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 742k

PUBLIC COMMENT 206k

Second Reading:   

22.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 14 (BUILDINGS AND CONSTRUCTION) AND VARIOUS PROVISIONS OF TITLE 17 (THE ZONING CODE) TO REVISE THE DEVELOPMENT STANDARDS FOR SINGLE FAMILY RESIDENTIAL DISTRICTS INCLUDING NEW DESIGN STANDARDS, NEIGHBORHOOD COMPATIBILITY STANDARDS, AND DISCRETIONARY REVIEW PROCESS” (Introduced by Councilmember Hampton)

448k

ORDINANCE 3794k

PUBLIC COMMENT FROM FEB 8 2021 COUNCIL MEETING 114k 

 

A.      CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
Name of Case: Diego Gaona v. City of Pasadena et al
LASC Case Nos.: 20STCV03745