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PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR
GAVIN NEWSOM ON MARCH 17, 2020,
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__________________________________________________________________________________________________________________________
DE ACUERDO CON LA ORDEN EJECUTIVA N-29-20 EMITIDO POR EL GOBERNADOR
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CITYCLERK@CITYOFPASADENA.NET
SPECIAL MEETING
AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 22, 2020
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 2:00 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED
CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by
one motion and one vote unless removed for separate discussion.)
City Manager/Executive Director
1.
REJECTION OF BIDS TO FURNISH LABOR AND MATERIALS FOR ENTERPRISE BUILDING
SECURITY MANAGEMENT, PHASE 2, SECURITY ENHANCEMENTS AT THE VILLA PARKE COMMUNITY
CENTER AND LA PINTORESCA BRANCH LIBRARY
Recommendation: It is recommended that the City Council:
(1)
Find that the proposed action is statutorily exempt
from the California Environmental Quality Act (CEQA) pursuant to Public
Resources Code Section 21080(b)(5) (projects which a public agency rejects or
disapproves) and Section 15270 of the State CEQA Guidelines; and
(2)
Reject the bids received on May 18, 2020 in response
to the Notice Inviting Bids for Enterprise Building Security Management, Phase
2.
997k
2.
CONTRACT AWARD TO SELECT ELECTRIC INC., FOR TRAFFIC SIGNAL IMPROVEMENTS AT
VARIOUS LOCATIONS FOR AN AMOUNT NOT-TO-EXCEED $210,000
Recommendation: It is recommended that the City Council:
(1)
Find the project proposed in the agenda report to be
categorically exempt under the California Environmental Quality Act (CEQA)
Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301,
Class 1, minor alterations of existing public facilities involving negligible or
no expansion of use beyond that previously existing at the time of the lead
agency’s determination, and find that there are no features that distinguish
this project from others in the exempt class, and therefore, there are no
unusual circumstances; and
(2)
Accept the bid dated May 28, 2020, submitted by Select
Electric Inc., in response to the project plans and specifications for Traffic
Signal Improvements at Various Locations Project, reject all other bids
received, and authorize the City Manager to enter into a contract not-to-exceed
$210,000, which includes the base contract amount of $174,903 and a contingency
of $35,097 to provide for any necessary change orders.
1525k
3.
AUTHORIZE PURCHASE ORDER WITH CB PROCUREMENT FOR PURCHASE OF STREET LIGHT
MATERIALS FOR HIGH VOLTAGE SERIES STREET LIGHT CONVERSION - PHASE 1 PROJECT FOR
AN AMOUNT NOT-TO-EXCEED $135,000
Recommendation: It is recommended that the City Council:
(1)
Find the project proposed in the agenda report to be
categorically exempt under the California Environmental Quality Act (CEQA)
Guidelines in accordance with Title 14, Chapter 3, Article 19, Sections 15301
(Class 1 Existing Facilities) and 15302 (Class 2 Replacement or Reconstruction).
There would be minor alterations of existing public facilities involving
negligible or no expansion of use beyond that previously existing at the time of
the lead agency’s determination, and that there are no features that distinguish
this project from others in the exempt class, and therefore, there are no
unusual circumstances; and
(2)
Accept the bid dated May 27, 2020, submitted by CB
Procurement, in response to project specifications for the purchase of Street
Light Materials for South Arroyo Boulevard Lighting Conversion Project, reject
all other bids, and authorize the City Manager to enter into a contract
not-to-exceed $135,000 which includes the base contract amount of $116,338 and a
contingency of $18,662 to provide for any necessary change orders.
4597k
4.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH JCI JONES CHEMICALS, INC.,
TO FURNISH AND DELIVER 12.5% SODIUM HYPOCHLORITE FOR AN AMOUNT NOT-TO-EXCEED
$41,895 PER YEAR
Recommendation:
It is recommended that the City Council:
(1)
Find that the proposed action is not a project subject
to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065
of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA
Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)
Accept the bid dated April 7, 2020, submitted by JCI
Jones Chemicals, Inc., (“JCI”) in response to Specification WD-20-02, to furnish
and deliver 12.5% Sodium Hypochlorite for the Water and Power Department (“PWP”);
reject all other bids received, and authorize the City Manager to enter into a
purchase order with JCI for an amount not-to-exceed $41,895 for an initial term
of one year; and
(3)
Authorize the City Manager to extend the purchase
order for four optional one-year terms each year not-to-exceed $41,895 per year,
allowing for a unit price increase that shall not exceed the change in the rate
of the current Producer Price Index (PPI). If the four additional one-year terms
are exercised, the total purchase order amount is $209,475 for a maximum
duration of five years.
1550k
5.
REJECTION OF BIDS FOR POWER LINE CLEARANCE TREE TRIMMING
SERVICES FOR THE WATER AND POWER DEPARTMENT
Recommendation:
It is recommended that the City Council:
(1)
Find that the proposed actions are exempt from the
California Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the common sense exemption (formerly the General Rule) that CEQA
only applies to projects that may have an effect on the environment; and
(2)
Reject all bids received on March 24 and March 26,
2020 in response to the Notice Inviting Bids for Tree Trimming Services for the
Water and Power Department.
202k
6.
APPROVE CONTRACT EXTENSION NO. 30173-2 WITH PASADENA HUMANE SOCIETY & SPCA TO
PROVIDE ANIMAL CONTROL SERVICES FOR ONE YEAR AT A COST OF $1,625,887 AND
RESTRUCTURE DOG LICENSE FEE
Recommendation: It is recommended that the City Council:
(1) Find the proposed action is exempt from the California
Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3). The
Common Sense Exemption states that CEQA only applies to projects that may have
an effect on the environment;
(2)
Authorize the City Manager to extend the term of Contract No. 30173 with the
Pasadena Humane Society & SPCA for a period of one year with a total
not-to-exceed amount of $1,625,887. Competitive bidding is not required pursuant
to the City Charter Section 1002(F), contracts for professional or unique
services;
(3)
Grant the proposed contract
extension an exemption from the competitive selection process of the Competitive
Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code (PMC)
4.08.049(B), contracts for which the City’s best interests are served;
(4) Authorize the Pasadena Humane
Society & SPCA to retain the first $80,000 of the animal licensing revenue and
split the remainder with the City on a 50/50 basis in consideration of operating
the animal licensing and canvassing program;
(5) Direct the City Attorney to amend Chapter 6.16 of the PMC
to eliminate dog license fee proration; and
(6) Direct staff to amend the Schedule of Taxes, Fees, and Charges to round
down dog license fees to a whole dollar amount.
2015k
SCHEDULE
OF TAXES, FEES, AND CHARGERS 755k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT
7.
AUTHORIZATION TO INCREASE THE NOT-TO-EXCEED AMOUNT OF CONTRACT NO. 31372 WITH
TIBA PARKING SYSTEMS
Recommendation: It is recommended that the City Council:
(1)
Find that the increase in Contract No. 31372 with TIBA
Parking Systems is exempt from the California Environmental Quality Act (“CEQA”)
pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)
Authorize the City Manager to increase the
not-to-exceed amount for Contract No. 31372 with TIBA Parking Systems for the
installation of a new parking access and revenue control system in eight
city-owned garages by $108,000, from $3,258,594 to $3,366,594, as detailed in
the Fiscal Impact section of the agenda report; and
(3)
To the extent this transaction could be considered a
separate procurement subject to competitive selection, grant the proposed
contract with TIBA an exemption from the Competitive Selection process set forth
in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena
Municipal Code Section 4.08.049(B), contracts for which the City’s best
interests are served.
2123k
8.
RECOGNIZE REVENUE AND APPROPRIATE FUNDS OF $111,618 TO THE FISCAL YEAR 2020
OPERATING BUDGET FOR THE BUREAU OF JUSTICE ASSISTANCE CORONAVIRUS EMERGENCY
SUPPLEMENTAL FUNDING PROGRAM
Recommendation:
It is recommended that the City Council:
(1)
Find that the proposed actions are exempt from the
California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA
and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines
and, as such, no environmental document pursuant to CEQA is required;
(2)
Approve the submittal of a grant application for the
Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding Program;
(3)
Authorize the City Manager to execute, and the City
Clerk to attest the grant application, certifications, and any and all other
documents deemed necessary by the U.S. Department of Justice to obtain the
allocation of the aforementioned federal funds; and
(4)
Amend the Fiscal Year 2020 Operating Budget to
recognize revenues in the amount of $111,618 and appropriate expenditures in the
amount of $111,618.
725k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT
9.
APPROVAL OF COMMITMENT OF GENERAL FUND BALANCE FOR THE GENERAL FUND EMERGENCY
CONTINGENCY COMMITMENT AND GENERAL FUND OPERATING RESERVE FOR FISCAL YEAR 2020
Recommendation: It is recommended that the City Council:
(1)
Find that the recommended action is exempt from the
California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines
Section 15061(b)(3); and
2)
Adopt a resolution approving the City of Pasadena
General Fund Emergency Contingency commitment of $42,427,200 and General Fund
Operating Reserve commitment of up to $12,692,400 (with the final amount to be
determined upon conclusion of Fiscal Year 2020 financial statement preparation)
from fund balance of the General Fund for Fiscal Year 2020.
1335k
RESOLUTION 653k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
PUBLIC COMMENT 89k
POWERPOINT PRESENTATION
- PRESENTED AT MEETING
City Council
10. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS
RESIGNATION OF MIREYA
ASTURIAS JONES FROM THE COMMISSION ON THE STATUS OF WOMEN
(District 6 Nomination)
40k