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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 27, 2020 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
Name of Case: Ivis Moran v. City of Pasadena et al
LASC Case Nos.: EC064281, BS173993; USDC Case No.:  2:15-cv-09136-JAK-MRV 

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek   

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  1191 North Summit Avenue, Pasadena, CA 91103
Agency Negotiator:  Steve Mermell
Negotiating Party:  Scala White
Under Negotiation:  Price and terms of payment 

 

 

City Manager/Executive Director  

1.      PURCHASE ORDER WITH EMERGENCY VEHICLE GROUP, INC., FOR PURCHASE OF TWO ROAD RESCUE ULTRAMEDIC RESCUE AMBULANCES FOR A TOTAL AMOUNT NOT-TO-EXCEED $677,450
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Emergency Vehicle Group, Inc., (EVG) for the purchase of two rescue ambulances in an amount not-to-exceed $677,450. Competitive Bidding is not required pursuant to the City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services; and
(3)      Grant the proposed contract an exemption from the Competitive Bidding process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

752k

ATTACHMENTS A & B 262k

2.      AUTHORIZATION TO SUBMIT A FUNDING APPLICATION WITH THE STATE OF CALIFORNIA IN RESPONSE TO A NOTICE OF FUNDING AVAILABILITY FOR HOMELESS HOUSING, ASSISTANCE AND PREVENTION GRANT FUNDS
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the submittal of an application in the amount of $638,478 in response to the Notice of Funding Availability (“NOFA”) issued by the State of California Business, Consumer Services and Housing Agency to receive Homeless Housing, Assistance and Prevention funding for eligible programs and activities that serve people experiencing homelessness; and
(3)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the application and all other documents, agreements and amendments related to the application and subsequent State award.

640k

3.      AUTHORIZATION TO ENTER INTO A 5-YEAR CONTRACT WITH SIRSI CORPORATION DBA SIRSIDYNIX TO PROVIDE INTEGRATED LIBRARY SYSTEM SUBSCRIPTION SERVICES FOR AN AMOUNT NOT-TO-EXCEED $491,772
Recommended: It is recommended that the City Council:
(1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a five (5) year contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with SirsiDynix to provide integrated library system subscription services in an amount not-to-exceed $491,772, including the base contract amount of $447,066 and a contingency of $44,706 (10%) for any necessary change orders. 

782k

ATTACHMENTS A & B 253k

TPA 174k

4.      FINANCE/AUDIT COMMITTEE: FISCAL YEAR JUNE 30, 2019 ANNUAL FINANCIAL REPORTS
Recommendation: It is recommended that the following reports for the year ending June 30, 2019 be reviewed, discussed, and filed by the City Council and/or the Successor Agency to Pasadena Community Development Commission:
    A.   Comprehensive Annual Financial Report *
    B.   Single Audit Report
    C.   Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements
           Performed in Accordance with Government Auditing Standards (This replaces what was called the “Management Letter.”)
    D.   Pasadena Center Operating Company Basic Financial Statements
    E.   Rose Bowl Operating Company Basic Financial Statements
    F.    Pasadena Community Access Corporation Basic Financial Statements
    G.   Pasadena Fire and Police Retirement System Independent Auditor’s Report and Basic Financial Statements with Required Supplemental Information
    H.   Air Quality Improvement Fund Financial Statements and Compliance Report
    I.     Housing Successor Basic Financial Statements and Compliance Reports
    J.    Foothill Workforce Development Board Basic Financial Statements and Compliance Report
    K.   Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriation Limit Worksheets
    L.    Independent Accountant’s Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal Revenue Code Section 457 Deferred
           Compensation Program
    M.  The Auditor’s Communications with the City’s Finance/Audit Committee
          *Report previously delivered. 

1312k

ATTACHMENT A 22662k

ATTACHMENT B 959k

ATTACHMENT C 166k

ATTACHMENT D 1060k

ATTACHMENT E 1731k

ATTACHMENT F 1164k

ATTACHMENT G 929k

ATTACHMENT H 1127k

ATTACHMENT I 1210k

ATTACHMENT J 1155k

ATTACHMENT K 151k

ATTACHMENT L 152k

ATTACHMENT M 171k

City Council 

5.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

RESIGNATION OF CAROLINA ROMO FROM THE NORTHWEST COMMISSION (District 2 Nomination)  91k RESIGNATION OF EMMELL BEECH FROM THE HUMAN RELATIONS COMMISSION (District 4 Nomination)  130k APPOINTMENT OF RENE H. GONZALEZ TO THE HUMAN RELATIONS COMMISSION (District 3 Nomination)  APPOINTMENT OF KIMBERLY FERREIRA TO THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE FEBRUARY 1, 2020 (At Large/District 7 Nomination)

City Attorney 

6.      AUTHORIZATION TO ENTER INTO A MULTI-YEAR CONTRACT WITH DESIGNATED INSURANCE BROKER OF RECORD FOR PROPERTY AND CASUALTY INSURANCE COVERAGE
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and  
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process pursuant to Pasadena Municipal Code (PMC) Section 4.08.047, with Alliant Insurance Services, Inc., for five years in an amount not-to-exceed $389,000, with the option for two additional one-year terms in an amount not-to-exceed $82,000 annually at the discretion of the City Manager, for a total of $553,000 for seven years. 

530k

ATTACHMENT A 125k

TPA 182k

City Clerk/Secretary 

7.      FINANCE COMMITTEE: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE COUNTY OF LOS ANGELES’ SUB-AWARD AGREEMENT FOR AN AMOUNT NOT-TO-EXCEED $73,895 FOR CENSUS 2020 EDUCATION AND OUTREACH ACTIVITIES TO ENGAGE PASADENA’S HARD-TO-COUNT POPULATION
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Adopt a resolution authorizing the City Manager to execute the County’s Sub-Award Agreement for an amount not-to-exceed $73,895 for Census 2020 education and outreach activities to engage Pasadena’s Hard-to-Count (HTC) Population; and
(3)      Amend the Fiscal Year 2020 Operating Budget to recognize revenues and appropriate funds in the amount of $73,895. 

530k

RESOLUTION 292k

8.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,466	Kiara Gilchrist/Byron Mayhan	$           312.00
Claim No. 13,467	Project Resources Group	3,486.58
Claim No. 13,468	David Arqueta	1,883.79
Claim No. 13,469	Gwendolyn Hall	9,000.00
Claim No. 13,470	Elise Moss	2,063.67

 

9.      PUBLIC HEARING: TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING AND RESOLUTION FOR THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY (CMFA) FOR THE BENEFIT OF STANDARD VILLA RAYMOND VENTURE LP
Recommendation: It is recommended that the City Council hold a TEFRA hearing and:
(1)      Find that the proposed action is not a “project” subject to California Environmental Quality Act (CEQA) as defined in Section 15378(b)(4) of the State CEQA Guidelines, and as such,  no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution of the City Council of the City of Pasadena approving the issuance of the California Municipal Finance Authority (CMFA) Multifamily Housing Revenue Bonds in an aggregate principal amount not-to-exceed $30,000,000 for the purpose of financing or refinancing the acquisition, rehabilitation, improvement and equipping of Villa Raymond Apartments and certain other matters related thereto. 

605k

RESOLUTION 409k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

10.    CONTINUED PUBLIC HEARING: APPEAL OF PLANNING COMMISSION’S DECISION ON CONDITIONAL USE PERMIT: CANNABIS RETAILER APPLICATION #6759 FOR A PROPOSED CANNABIS RETAILER AT 908 EAST COLORADO BOULEVARD BY INTEGRAL ASSOCIATES DENA, LLC
Recommendation: It is recommended that the City Council:
(1)    Adopt a determination that an Environmental Impact Report (EIR) was certified for the Colorado at Lake Project; that corresponding CEQA Findings, Statement of Overriding Considerations, and Mitigation Monitoring and Reporting Program were adopted for the Colorado at Lake Project; and that there are no substantial changes to the project, changed circumstances, or new information of substantial importance that would trigger further environmental review as documented in an Addendum to the Colorado at Lake Project EIR that addresses the subject Conditional Use Permit.  Find also that the proposed project is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code Section 21080(b)(9)) and the State Guidelines for the Implementation of CEQA (California Code of Regulations, Title 14, Chapter 3, Section 15301, Class 1, Existing Facilities) and Section 15303, Class 3, New Construction or Conversion of Small Structures), and that there are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances; and
(2)   Adopt the required Findings in Attachment A of the agenda report to approve Conditional Use Permit No. 6759 with Conditions of Approval in Attachment B of the agenda report. 

3311k

ATTACHMENTS A & B 3447k

ATTACHMENTS C & D 3299k

ATTACHMENTS E THRU G 1742k

ATTACHMENT H 6035k

CORRESPONDENCE OF JANUARY 27, 2019 COUNCIL MEETING 582k

MATERIAL SUBMITTED BY INTEGRAL DENA, LLC 23650k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1564k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

City Council 

First Reading:  None 

Second Reading:  None 

11.    POLICE DEPARTMENT ORGANIZATIONAL STRUCTURE AND SERVICE MODEL
Recommendation: This report is intended to provide information to the City Council; no action is required. 

169k