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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 10, 2020 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek   

B.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Zhuang & Zhong Los Robles, LLC v. City of Pasadena, et. al.
LASC Case No. 19STCP03956 

C.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organizations: Pasadena Firefighters Association (PFFA) 

D.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Fire Management Association (PFMA)  

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO CONTRACT WITH RKI ENGINEERING LLC, FOR AN UPGRADE OF THE GLENARM POWER PLANT DATA ACQUISITION AND HANDLING SYSTEM AND LONG-TERM SYSTEM SUPPORT
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F) Contracts for professional or unique services, with RKI Engineering, LLC (“RKI”), to upgrade and support the Glenarm Power Plant continuous emissions monitoring system data acquisition and handling system (“DAHS”) for an amount not-to-exceed $164,200, or five years, whichever occurs first, with one optional extension not-to-exceed $50,000 subject to the approval of the City Manager. If this option is exercised, the total contract amount would be $214,200; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B); contracts for which the City’s best interests are served. 

907k                           

TPA 164k

2.      AUTHORIZATION TO EXTEND CONTRACT NO. 31330 WITH DMS FACILITY SERVICES FOR CITYWIDE HOUSEKEEPING SERVICES ON A MONTH-TO-MONTH BASIS NOT-TO-EXCEED THREE MONTHS IN AN AMOUNT NOT-TO-EXCEED $140,000 PER MONTH
Recommendation It is recommended that the City Council:
(1)      Find that the contract with DMS Facility Services (DMS) for Citywide Housekeeping Services is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to extend Contract No. 31330 with DMS on a month-to-month basis not-to-exceed three months to perform citywide housekeeping services for an amount not-to-exceed $140,000 per month; and
(3)      Grant the proposed extension an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.  

674k

3.      AUTHORIZE PURCHASE ORDER WITH ENTERPRISE FLEET MANAGEMENT TRUST FOR THE LEASE OF THIRTEEN (13) VEHICLES FOR AN AMOUNT NOT-TO-EXCEED $535,000
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated December 3, 2019, submitted by Enterprise Fleet Management Trust (“EFM”) in response to specifications for leased vehicles, reject all other bids received, and authorize the issuance of a purchase order with EFM for the lease of 13 vehicles for an amount not-to-exceed $317,709 for an initial term of three years, with two one-year terms of $105,903 each, subject to the approval of the City Manager without further City Council consideration. If the two additional terms are exercised the total contract would be $535,000 for a maximum duration of five years. 

792k

4.      REJECTION OF BIDS FOR CITYWIDE TREE WATERING
Recommendation:  It is recommended that the City Council:
(1)      Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Article 19, Class 1, Section 15301, Existing Facilities, Subsection (h), which exempts maintenance of existing landscaping; and
(2)      It is recommended that City Council reject all bids received on December 3, 2019 in response to the Notice Inviting Bids for Citywide Tree Watering for the Department of Public Works. 

367k

5.      AMEND CONTRACT NO. 31433 WITH DOWNING CONSTRUCTION, INC., BY INCREASING THE NOT-TO-EXCEED AMOUNT FROM $4,464,816 TO $5,384,816 FOR FURNISHING LABOR AND MATERIALS FOR THE INSTALLATION OF DUCTILE IRON WATER MAINS IN ORANGE GROVE BOULEVARD
Recommendation: It is recommended that the City Council:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15301 (Existing Facilites) and 15302 (Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Authorize the City Manager to amend Contract No. 31433 with Downing Construction, Inc., (“Downing”) by increasing the not-to-exceed amount by $920,000 to complete the Orange Grove Project (“Project”). This amendment increases the contract value from 4,464,816 to $5,384,816; and
(3)      Find that it is in the public interest to amend Contract No. 31433 with Downing, as set forth above, and, to the extent such amendment might be viewed as a separate project, which should be competitively bid, exempt this transaction from competitive bidding based on impracticality. 

821k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 160k

6.      FINANCE COMMITTEE: RECOGNIZE REVENUE AND APPROPRIATE FUNDS OF $44,880 TO THE FISCAL YEAR 2020 OPERATING BUDGET FOR THE PUBLIC HEALTH DEPARTMENT NUTRITION AND PHYSICAL ACTIVITY PROGRAM
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption);
(2)      Authorize the City Manager to enter into a contract with the California Department of Food and Agriculture (CDFA) to accept and administer grant funds on behalf of the City of Pasadena; and
(3)      Amend the Fiscal Year 2020 Public Health Department operating budget by recognizing and appropriating $44,880 in grant funds to purchase refrigeration equipment and supplies for eligible corner stores in Pasadena. 

528k

City Council 

7.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

RESIGNATION OF DEL LILE FROM THE SOUTH LAKE PARKING PLACE COMMISSION (At Large/District 7 Nomination)  100k RESIGNATION OF SANDRA CHEN LAU FROM THE NORTHWEST COMMISSION EFFECTIVE FEBRUARY 11, 2020 (District 6 Nomination)  113k APPOINTMENT OF LATASHA D. JAMAL TO THE HUMAN SERVICES COMMISSION (District 1 Nomination)  APPOINTMENT OF BRENDA MORALES TO THE HUMAN RELATIONS COMMISSION (District 1 Nomination)  APPOINTMENT OF KEVORK KEUSHKERIAN TO THE HUMAN RELATIONS COMMISSION (District 4 Nomination)

City Clerk/Secretary 

8.      APPROVAL OF MINUTES 

January 13, 2020 Special Meeting January 13, 2020 City Council January 13, 2020 Successor Agency to the Pasadena Community Development Commission January 20, 2020 City Council January 20, 2020 Successor Agency to the Pasadena Community Development Commission January 22, 2020 Special Meeting January 27, 2020 City Council January 27, 2020 Successor Agency to the Pasadena Community Development Commission

9.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,471	Karen Husman	Not stated
Claim No. 13,472	Fred Ching	$            694.00
Claim No. 13,473	Robert Ramos	317.72
Claim No. 13,474	Johnny Cooper	Not stated
Claim No. 13,475	State Farm as subrogee for Henry Lewis	8,993.78
Claim No. 13,476	Ashley McLean Emenegger	2,931.00
Claim No. 13,477	21st Century Insurance Company as subrogee for Greta Durelli	1,205.81
Claim No. 13,478	Peter B. Salamon	1,244.70
Claim No. 13,479	Roger Barnwell Smith	25,000.00+
Claim No. 13,480	Interinsurance Exchange of the Automobile Club	6,108.64

 

10.    PUBLIC HEARING: APPEAL OF BOARD OF ZONING APPEAL’S DECISION ON REVOCATION OF CONDITIONAL USE PERMIT NO. 5535 LOCATED AT 300 W. GREEN STREET, 100-248 S. ORANGE GROVE BOULEVARD, AND 363 W. DEL MAR BOULEVARD
Recommendation: It is recommended that the City Council conduct a quasi-judicial appeal hearing and take the following action:
(1)    Adopt the Environmental Determination that the project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Section 15321, Class 21, Enforcement Actions by Regulatory Agencies), and there are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances. Section 15321 exempts actions by regulatory agencies to enforce or revoke a lease, permit, license, certificate, or other entitlement for use issued, adopted, or prescribed by the regulatory agency or enforcement of a law, general rule, standard, or objective, administered by the regulatory agency; and
(2)    Uphold the Board of Zoning Appeal’s decision and approve Revocation of Conditional Use Permit No. 5535, subject to the findings in Attachment A of the agenda report. 

2302k

ATTACHMENTS A THRU C 2067k

ATTACHMENTS D & E 1626k

ATTACHMENTS F & G 6625k

ATTACHMENTS H & I 4586k

CORRESPONDENCE 2645k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 442k

CORRESPONDENCE 6872k

 

11.    AMEND PASADENA MUNICIPAL CODE TITLE 2, CHAPTER 2.155 TO CLARIFY CITIZENS ADVISORY COMMITTEE TERMS OF SERVICE
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for this project; and
(2)    Direct the City Attorney to prepare and return within 60 days with an ordinance amending Chapter 2.155 of the Pasadena Municipal Code, clarifying terms of service for the Pasadena Community Access Corporation’s Citizens Advisory Committee, to ensure consistency with terms of service for City boards and commissions. 

484k

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee

Municipal Services Committee 

Public Safety Committee 

City Manager 

12.    AFFORDABLE HOUSING CONCESSION PERMIT NO. 11869 LOCATED AT 253 S. LOS ROBLES AVENUE
Recommendation: It is recommended that the City Council conduct a quasi-judicial appeal hearing and take the following action:
(1)      Adopt the Environmental Determination that the proposed project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Section 15332, Class 32, In-Fill Development Projects) and that there are no features that distinguish this project from others in the exempt class. Therefore, there are no unusual circumstances; and
(2)      Uphold the Board of Zoning Appeal’s decision and approve Affordable Housing Concession Permit No. 11869. 

1136k

ATTACHMENT A 126k

ATTACHMENT B 259k

ATTACHMENT C 396k

ATTACHMENT D 229k

ATTACHMENT E 1118k

ATTACHMENT F 643k

ATTACHMENT G 10514k

SUPPLEMENTAL MATERIAL (BELOW)

MEMORANDUM TO CITY COUNCIL 128k

ORIGINAL PROJECT PLANS - DECEMBER 2017 10502k

CLASS 32 EXEMPTION REPORT - AUGUST 2018 30780k

GREENHOUSE GAS ANALYSIS - AUGUST 2018 3115k

KMA FINANCIAL ANALYSIS - MARCH 25, 2019 466k

TECHNICAL MEMORANDUM (TRAFFIC & NOISE) - JULY 10, 2019 531k

HISTORIC RESOURCE ASSESSMENT AND CEQA IMPACTS ANALYSIS - JULY 2019 24713k

CORRESPONDENCE PART 1 - FROM JANUARY 13, 2020 COUNCIL MEETING 14696k

CORRESPONDENCE PART 2 - FROM JANUARY 13, 2020 COUNCIL MEETING 13699k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 4938k

CORRESPONDENCE 936k

CORRESPONDENCE 1000

13.    REORGANIZATION OF HUMAN SERVICES AND RECREATION AND PUBLIC WORKS DEPARTMENTS
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) (Common Sense Exemption); and
(2)      Direct the City Attorney to prepare and return within 60 days with an ordinance (a) amending Chapter 2.265 of the Pasadena Municipal Code to change the name of the Human Services and Recreation Department to the Parks, Recreation, and Community Services Department; and (b) making conforming amendments to the respective roles and duties of this and the Public Works Department throughout the Municipal Code, as set forth in the agenda report.
Recommendation of the Recreation and Parks Commission: On February 4, 2020, staff presented the proposed reorganization to the Recreation and Parks Commission. The Commission unanimously supported the staff recommendation. 

466k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 408k

City Council 

First Reading:  None 

Second Reading:  None 

14.    UPDATE ON THE COMPREHENSIVE ENFORCEMENT ACTIONS AGAINST ILLEGAL CANNABIS DISPENSARIES IN THE CITY OF PASADENA
Recommendation: This report is intended to provide information to the City Council; no action is required.

  1790k