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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 7, 2019 

Closed Session Special Meeting 5:00 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
JW Marriott Hotel Seoul
Business Center
176 Sinbanpo-ro Seoch-gu
Seoul, South Korea 06546

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C. THOMAS CONSTRUCTION, INC., FOR SEISMIC ANCHORAGE OF ELECTRICAL UNITS AT THE VILLA SUBSTATION FOR AN AMOUNT NOT-TO-EXCEED $201,354
Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated July 17, 2019, submitted by Perry C. Thomas Construction, Inc., in response to Specifications LD-19-03 to furnish labor and materials for Seismic Anchorage of Electrical Units at the Villa Substation; reject all other bids received, and authorize the City Manager, or his designee, to enter into a contract with Perry C. Thomas Construction, Inc., for an amount not-to-exceed $201,354, which includes a base contract amount of $183,049 and a 10% contingency of $18,305 to provide for any unforeseen change orders. 

598k

2.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH CDM SMITH INC., DUDEK, ECO TIERRA CONSULTING INC., ENVIRONMENTAL SCIENCE ASSOCIATES, EYESTONE-JONES ENVIRONMENTAL, LLC, GALVIN PRESERVATION ASSOCIATES INC., IMPACT SCIENCES, INC., MICHAEL BAKER INTERNATIONAL, INC., AND PSOMAS FOR PREPARATION OF ENVIRONMENTAL DOCUMENTS AND TECHNICAL STUDIES
Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3)(General Rule);
(2)      Authorize the City Manager to enter into contracts for an amount not-to-exceed $600,000 or three years, whichever occurs first, based on a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047 for preparation of environmental documents and technical studies to:
   (a) CDM Smith Inc.              .                       (f)  Dudek
   (b) EcoTierra Consulting Inc.                      (g) Environmental Science Associates
   (c) Eyestone-Jones Environmental, LCC  (h) Galvin Preservation Associates Inc.
   (d) Impact Sciences Inc.                              (i) Michael Baker International, Inc.
   (e) Psomas
(3)      Authorize the City Manager to extend contracts for up to two additional one-year periods in amounts not-to-exceed $200,000 per contract, per year. 

585k

ATTACHMENT A 226k

TPA 3178k

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CITY OF LOS ANGELES TO PROVIDE HOUSING OPPORTUNITIES FOR PEOPLE WITH AIDS TENANT-BASED RENTAL ASSISTANCE
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have a significant effect on the environment;
(2)      Authorize the City of Pasadena to enter into a contract with the City of Los Angeles in the amount of $180,670 to provide Housing Opportunities for People with AIDS (HOPWA) – funded rental assistance; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, all related documents, agreements and amendments. 

500k

4.      ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: APPROVAL OF KEY BUSINESS TERMS OF DISPOSITION, DEVELOPMENT AND LOAN AGREEMENT WITH SAN GABRIEL VALLEY HABITAT FOR HUMANITY FOR THE DEVELOPMENT OF 136-138 W. HOWARD STREET AS A TWO-UNIT AFFORDABLE HOMEOWNERSHIP PROJECT
Recommendation: It is recommended that the Economic Development and Technology Committee recommend to the City Council that it take the following actions:
(1)      Find that the City provision of loan assistance to San Gabriel Valley Habitat for Humanity (“SGV Habitat”) for the acquisition of City-owned property at 136-138 W. Howard Street (“Property”) and the construction of two housing units do not have a significant effect on the environment and has been determined to be categorically exempt under Class 3 (New Construction or Conversion of Small Structures) of the State California Environmental Quality Act (“CEQA”) and, specifically, Section 15303 of the State CEQA Guidelines; and
(2)      Approve key business terms of the Disposition, Development and Loan Agreement, as set forth in the agenda report, with SGV Habitat for the development of an affordable two-unit homeownership project on the Property.
Recommendation of the Northwest Commission: At its regular meeting of September 10, 2019, the Northwest Commission considered the subject matter and unanimously recommended City Council approval of the staff recommendation. 

1129k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 170k

5.      MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO CONTRACTS WITH RED CLAY CONSULTING, ACCELERATED INNOVATIONS, INFOSEND, INC., AND PAYMENTUS CORP. TO PROVIDE RESPECTIVELY: IMPLEMENTATION SERVICES, SOFTWARE LICENSING AND SUPPORT SERVICES, CUSTOMER SELF-SERVICE, AND ELECTRONIC BILL PRESENTMENT AND PAYMENT SOLUTIONS FOR A NEW UTILITY CUSTOMER INFORMATION SYSTEM
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption or General Rule);
(2)      Authorize the City Manager to enter into a services contract with Red Clay Consulting for an amount not-to-exceed $8,209,048, pursuant to a competitive selection process, as specified by Section 4.08.047 to provide implementation services for the Customer Information System (“CIS”), Customer Self-Service (“CSS”), and Electronic Bill Payment and Presentment (“EBPP”) Project (collectively “Project”);
(3)      Authorize the City Manager to enter into a seven year services contract with Accelerated Innovations for an amount not-to-exceed $536,500 with approval for two additional two year extensions for an amount not-to-exceed $214,600 each, pursuant to a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, to furnish and deliver software licenses and support services for a cloud-based CSS portal. Total contract amount will not exceed $965,700;
(4)    Authorize the City Manager to enter into a seven year services contract with Infosend Inc., for an amount not-to-exceed $2,389,520 with approval for two additional two year extensions for an amount not-to-exceed $955,808 each, pursuant to a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, to provide EBPP bill presentment, printing and mailing services.  Total contract amount will not exceed $4,301,136;
(5)    Authorize the City Manager to enter into a seven year services contract with Paymentus Corp. for an amount not-to-exceed $534,881 with approval for two additional two year extensions for an amount not-to-exceed $247,088 each, pursuant to a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, to provide EBPP payment processing services. Total contract amount will not exceed $1,029,057; and
(6)    Approve amendment of the Fiscal Year (FY) 2020 Capital Improvement Program with an appropriation from the Light and Power Fund balance of  $5,335,881 to Capital Improvement Program (“CIP”) No. 3022 in the Power Capital Fund and from the Water Fund balance of $2,873,167 to CIP No. 1012 in the Water Capital Fund.
Recommendation of the Municipal Services Committee: On September 24, 2019, the Municipal Services Committee unanimously approved the staff’s recommendation to the City Council. The Committee requested additional information about the necessity and importance of the CIS Project, which has been added to the background section of the agenda report. The Committee also requested information about each recommended vendor, scoring of vendor proposals and estimated project budget, which are included in Attachments A, B, and D, respectively. 

2018k

ATTACHMENTS A & B 2446k

ATTACHMENTS C & D 762k

TPA 545k

6.      PUBLIC SAFETY COMMITTEE: PREPARATION OF AN ORDINANCE ADOPTING THE CALIFORNIA CODE OF REGULATIONS TITLE 24 PARTS 1-12 INCORPORATING THE 2019 CALIFORNIA BUILDING CODE AND APPENDIX CHAPTERS C, D, H, I, AND J; THE 2019 CALIFORNIA RESIDENTIAL CODE APPENDIX CHAPTERS H, J, AND V; THE 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE; THE 2019 CALIFORNIA ELECTRICAL CODE; THE 2019 CALIFORNIA MECHANICAL CODE; THE 2019 CALIFORNIA PLUMBING CODE; THE 2019 CALIFORNIA ADMINISTRATIVE CODE; 2019 CALIFORNIA ENERGY CODE; THE 2019 CALIFORNIA FIRE CODE AND APPENDIX CHAPTER 4 AND APPENDICES B THROUGH O; THE 2019 CALIFORNIA HISTORICAL BUILDING CODE; THE 2019 CALIFORNIA REFERENCED STANDARDS CODE AND 2019 CALIFORNIA EXISTING BUILDING CODE
Recommendation:
(1)    Find that the amendments proposed in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)    Direct the City Attorney to prepare an ordinance and return within 60 days adopting the California Code of Regulations Title 24, incorporating the 2019 California Building Code and Appendix Chapters C, D, H, I, and J; 2019 California Residential Code and Appendix Chapters H, J, and V;  2019 California Mechanical Code; 2019 California Plumbing Code; 2019 California Electrical Code; 2019 California Fire Code and Appendix Chapter 4 and appendices B through O; 2019 California Green Buildings Standards Code, 2019 California Administrative Code; 2019 California Energy Code; 2019 California Historical Code; 2019 California Referenced Standards Code and 2019 California Existing Building Code with  modifications as detailed in the background section of the agenda report.

833k

ATTACHMENT A 1504k

7.      PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH MOTOROLA SOLUTIONS INC., FOR A TOTAL NOT-TO-EXCEED OF $8,000,000 FOR RADIO COMMUNICATIONS EQUIPMENT AND ACCESSORIES
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a contract with Motorola Solutions, Inc., for an amount not-to-exceed $8,000,000 for radio communications equipment and accessories. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other government entities or their contractors for labor, material, supplies or services;
(3)      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)      Amend the Fiscal Year (FY) 2020 Capital Improvement Program with an appropriation of $6,000,000 to the Radio Communication Equipment Upgrade and Replacement Project No. 71166 from an equipment lease instrument. 

923k

TPA 838k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  176K

City Council 

8.      AUTHORIZATION TO enter into novation and amendment agreement between gamble heirs, city of pasadena, university of southern california, and The Gamble house conservancy and seek court approval thereof; and subsequently to enter into an operating agreement with the gamble house conservancy and concurrently terminate license agreement with university of southern california
Recommendation:
(1)      Find that the actions proposed in the agenda report are exempt from environmental review pursuant to State CEQA Guidelines Section 15301 (existing facilities), there are no features that distinguish this project from others in the exempt class, and no unusual circumstances exist;
(2)      Authorize the City Manager or his designee to finalize negotiations and enter into a Novation and Amendment Agreement between the Gamble Heirs, the City of Pasadena, the University of Southern California, and the Gamble House Conservancy, and then seek court approval of such Novation and Amendment Agreement; and
(3)      If such court approval is granted, finalize negotiations and enter into an operating agreement with the Gamble House Conservancy regarding licensing and operating the Gamble House, and concurrently terminate a License Agreement with the University of Southern California regarding the Gamble House. 

662k

9.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS  

City Clerk/Secretary 

10.    APPROVAL OF MINUTES 

11.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

12.    PUBLIC HEARINGS SET                   

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager           

13.    APPEAL OF BOARD OF ZONING APPEAL’S DECISION ON DIRECTOR DECISION THAT THE “CONDITIONAL USE PERMIT: CANNABIS RETAIL” APPLICATION FOR 827 EAST COLORADO BOULEVARD SUBMITTED BY SWEETFLOWER PASADENA, LLC IS INCOMPLETE (PLN2019-00386)
Recommendation: It is recommended that the City Council conduct a quasi-judicial appeal hearing and take the following action:
(1)      Adopt a determination that the proposed action is exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the State CEQA Guidelines. This exemption applies where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and
(2)      Uphold the Board of Zoning Appeal’s decision that SweetFlower Pasadena, LLC’s “Conditional Use Permit: Cannabis Retailer” application is incomplete because it did not provide required information of which it had notice, specifically a location map prepared by a license surveyor. 

3012k

ATTACHMENTS A thru D 3988k

ATTACHMENTS E thru H 2110k

ATTACHMENT I 19791k

ATTACHMENTS J and K 4067k

APPEAL APPLICATION (AUGUST 26, 2019) 554k

CORRESPONDENCE 9401k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 693k

CORRESPONDENCE - SUBMITTED BY STAFF 1473k

14.    REPORT ON IMPACTS OF INITIATIVE PETITION TO ALLOW OPERATION OF CANNABIS BUSINESSES THAT PREVIOUSLY OPERATED ILLEGALLY, IN VIOLATION OF THE PASADENA MUNICIPAL CODE
(1)    Accept the Report on Impacts of Initiative Petition to Allow Operation of Cannabis Businesses That Previously Operated Illegally, In Violation of the Pasadena Municipal Code; and
(2) Direct one of the following:
               a.  Adopt the ordinance set forth in the Initiative Petition within 10 days, or
               b. Order an election thereon, and direct the City Clerk to prepare the necessary resolutions calling the election (March 3, 2020 as part
                    of the City’s regular primary municipal election). 

1138k

ATTACHMENTS A and B 4072k

City Council 

First Reading:  None 

Second Reading:  None