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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        SEQ  
                           AGENDA                            
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 14, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek 

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
         pursuant to Government Code Section 54956.8
         Property Locations:   APN: 5830-001-906, 5823-015-902, 5830-001-905, 5823-015-904, 5823-003-911
         Agency Negotiator:  Steve Mermell
         Negotiating Party:  Gary Gray
         Under Negotiation:  Price and terms of payment 

 

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH R.I.C. CONSTRUCTION CO. INC., TO PROVIDE LABOR AND MATERIALS FOR ARROYO BOOSTER STATION UPGRADES IN RESPONSE TO SPECIFICATION WD-17-12
Recommendation:
(1)      Find that the proposed authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated November 20, 2018, submitted by R.I.C. Construction Co. Inc., in response to Specification WD-17-12 for providing labor and materials for the Arroyo Booster Station Upgrades for the Water and Power Department, reject all other bids, and authorize the City Manager to enter into a labor and materials contract with R.I.C. Construction Co. Inc., for an amount not-to-exceed $2,205,900. 

691k

2.      CONTRACT AWARD TO UNITED PACIFIC SERVICES, INC., FOR HARDWOOD TREE PRUNING FOR AN AMOUNT NOT-TO-EXCEED $2,906,750
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines in accordance with Article 19, Class 1, Section 15031, Existing Facilities, Subsection (h) which exempts maintenance of existing landscaping; and
(2)      Accept the bid dated December 28, 2018, submitted by United Pacific Services, Inc., in response to Notice Inviting Bids for Tree Trimming and Tree Maintenance, reject all other bids received, and authorize the City Manager to enter into such contract for hardwood tree pruning for an amount not-to-exceed $1,744,050 (which includes a contingency of $158,550) over a three-year period; and authorize the City Manager to extend the contract for up to two additional one-year terms in the annual amount of $581,350 (which includes a contingency of $52,850), subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $2,906,750. 

528k

3.      CONTRACT AWARD TO MARIPOSA LANDSCAPES, INC., FOR PALM TREE PRUNING FOR AN AMOUNT NOT-TO-EXCEED $1,666,000
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines in accordance with article 19, Class 1, Section 15031, Existing Facilities, Subsection (h) which exempts maintenance of existing landscaping; and
(2)      Accept the bid dated December 28, 2018, submitted by Mariposa Landscapes, Inc., in response to Notice Inviting Bids for Tree Trimming and Tree Maintenance, reject all other bids received, authorize the City Manager to enter into such contract for palm tree pruning for an amount not-to-exceed $999,600 (which includes a contingency of $33,000) over a three-year period, authorize the City Manager to extend the contract for up to two additional one-year terms in the annual amount of $333,200 (which includes a contingency of $11,000), subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $1,666,000. 

531k

4.      CONTRACT AWARD TO AMERICAN RECLAMATION, INC., FOR GREEN WASTE DISPOSAL FOR AN AMOUNT NOT-TO-EXCEED $161,425 FOR UP TO FIVE YEARS
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines in accordance with Article 19, Class 1, Section 15031, Existing Facilities, Subsection (h) which exempts maintenance of existing landscaping; and
(2)       Accept the bid dated December 26, 2018, submitted by American Reclamation, Inc., in response to Notice Inviting Bids for Green Waste Disposal, and authorize the City Manager to enter into such contract for an amount not-to-exceed $96,855 (which includes a contingency of $8,805) over a three-year period, and authorize the City Manager to extend the contract for up to two additional one-year terms in the annual amount of $32,285 (which includes a contingency of $2,935), subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $161,425. 

488k

5.      CONTRACT AWARD TO CALIFORNIA PROFESSIONAL ENGINEERING, INC., FOR CONCRETE TRAFFIC SIGNAL/STREET LIGHTING POLE REPLACEMENT – PHASE I FOR AN AMOUNT NOT-TO-EXCEED $206,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated December 19, 2018, submitted by California Professional Engineering, Inc., in response to the project plans and specifications for Concrete Traffic Signal/Street Lighting Pole Replacement Project, reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $206,000, which includes the base contract amount of $188,087 and a contingency of $17,913 to provide for any necessary change orders.

794k

  6.    APPROVAL OF FINAL TRACT MAP NO. 074608 FOR CREATION OF 105 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AND SIX AIR PARCELS FOR COMMERCIAL CONDOMINIUM PURPOSES AT 245 SOUTH LOS ROBLES AVENUE
Recommendation:
(1)      Adopt a resolution to approve final Tract Map No. 074608 for the creation of 105 air parcels for residential condominium purposes and six air parcels for commercial condominium purposes; and
(2)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject tentative map was approved on May 17, 2017 by the Subdivision Hearing Officer, to be recorded within three years. 

453k

ATTACHMENTS A & B 505k

RESOLUTION 136k

7.      AUTHORIZE AMENDMENT TO CONTRACT NO. 31010 WITH SINTRA GROUP INC., FOR PRE-EMPLOYMENT BACKGROUND INVESTIGATION SERVICES TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $40,000, FROM $72,000 TO $112,000
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to amend Contract No. 31010 with Sintra Group Inc., for pre-employment background investigation services which have been awarded pursuant to a competitive selection process, to increase the total not-to-exceed amount by $40,000, from $72,000 to $112,000. 

575k

8.      AUTHORIZATION TO INCREASE PURCHASE ORDER NO. 1190660 WITH IPC (USA), INC., BY $35,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $109,000 FOR THE PURCHASE OF RENEWABLE DIESEL FUEL
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)(3), and 15378, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize an increase to Purchase Order No. 1190660 with IPC (USA), Inc., which had been awarded pursuant to a competitive bidding process from $74,000 by $35,000, for a total amount not-to-exceed $109,000 for the continued purchase of renewable diesel fuel. 

447k

TPA 274k

9.      APPROVAL OF MEASURE H FUNDING RECOMMENDATIONS IN THE TOTAL AMOUNT OF $1,087,925 FOR FISCAL YEARS 2018 AND 2019 AND AUTHORIZATION TO ENTER INTO CONTRACTS WITH UNION STATION HOMELESS SERVICES, ECUMENICAL COUNCIL OF PASADENA AREA CONGREGATIONS, DBA FRIENDS IN DEED, AND HATHAWAY-SYCAMORES CHILD AND FAMILY SERVICES TO PROVIDE HOMELESS SUPPORTIVE SERVICES
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve the 2018 Measure H funding recommendations as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code;
(3)      Authorize the City Manager to enter into three contracts with terms not-to- exceed eighteen months and concluding on June 30, 2020 to provide rapid rehousing, coordinated entry, and emergency shelter services to people experiencing homelessness with Union Station Homeless Services for the total amount of $660,017;
(4)      Authorize the City Manager to enter into two contracts with terms not-to- exceed eighteen months and concluding on June 30, 2020 to provide homelessness prevention and emergency shelter services to people at-risk of or experiencing homelessness with Ecumenical Council of Pasadena Area Congregations, dba Friends In Deed, for the total amount of $277,908;
(5)      Authorize the City Manager to enter into a contract with a term not-to-exceed eighteen months and concluding on June 30, 2020, to provide rapid rehousing services to Transitional Age Youth experiencing homelessness with Hathaway-Sycamores Child and Family Services in the amount of $150,000; and
(6)      Authorize the City Manager to approve amendments to the contracts specified under Recommendations 3, 4, and 5 such that, subject to additional funding, the total contract award may be increased to a level that does not exceed the amount of any additional Measure H funds allocated by the Los Angeles County Chief Executive Office through the Los Angeles Homeless Services Authority, and that the term of the contract may be extended for up to three one-year periods. 

1255k

TPA 612k

City Council 

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

December 10, 2018	City Council
December 10, 2018	Successor Agency to the Pasadena Community Development Commission
December 17, 2018	City Council
December 17, 2018	Successor Agency to the Pasadena Community Development Commission
December 24, 2018	City Council
December 24, 2018	Successor Agency to the Pasadena Community Development Commission
December 31, 2018	City Council
December 31, 2018	Successor Agency to the Pasadena Community Development Commission
January 7, 2019	City Council
January 7, 2019	Successor Agency to the Pasadena Community Development Commission

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,206	CPUS Pasadena, LP	$     12,312.00
Claim No. 13,207	Tomasz Zielinski	25,000.00+
Claim No. 13,208	Chandra Castillo and Daniel Castillo	Not stated
Claim No. 13,209	Downtown LA Law Group, representing Joel Zavala	25,000.00+
Claim No. 13,210	Mary M. Burusco c/o Christophe H. Burusco	3,406.09
Claim No. 13,211	Christian Escarsega	963.07
Claim No. 13,212	Law Offices of Paul Wong, representing Martha Vasquez Ramirez	10,000.00+
Claim No. 13,213	Phillip G. Dominguez	378.00
Claim No. 13,214	Jaime Parker	Not stated
Claim No. 13,215	Law Offices of William W. Green & Associates, representing Victor Alfonso Barrera	25,000.00+
Claim No. 13,216	Lawrence Crane	1,556.19
Claim No. 13,217	Gus and Dioanna Cardenas	120.00
Claim No. 13,218	Shane Hapuarachy, Esq., Cheong Denove Rowell Bennett & Hapuarachy, representing Rafik Refaat	25,000.00+
Claim No. 13,219	The Dominguez Firm, representing Jose M. Rico	25,000.00+
Claim No. 13,220	Heleena Barre	1,563.00

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

12.    PUBLIC HEARING: AWARD OF NON-EXCLUSIVE POLICE TOWING FRANCHISES AND ADOPTION OF RESOLUTION SETTING MINIMUM INSURANCE REQUIREMENTS FOR FRANCHISEES
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Following a public hearing, (a) conduct first reading of an uncodified ordinance awarding non-exclusive police towing franchises to Masters Automotive Tow Services, A-Car Auto Repair Services, Freddie Mac’s Inc., J&M Towing LLC, Navarro’s Towing, Henry’s Towing and Recovery, Mid-Valley Towing Inc., and M&M Action Towing; and (b) authorize the City Manager to execute franchise agreements with these entities for a term of one year, with annual renewal options of up to four additional one-year terms, subject to the approval of the City Manager; and
(3)      Adopt a resolution setting the minimum levels and standards of liability insurance for non-exclusive police towing franchises.  

712k

City Manager 

City Council 

First Reading:   

13.   Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 12.22 OF THE PASADENA MUNICIPAL CODE (TELECOMMUNICATIONS FACILITIES)"   
Recommendation: It is recommended that the City Council:
(1)    Find that this action is exempt from review under the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the “general rule” that CEQA only applies to projects which have the potential for causing a significant effect on the environment, and pursuant to CEQA Guidelines Section 15303 (Class 3 - New Construction or Conversion of Small Structures), and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)    Introduce an ordinance amending Chapter 12.22 of the Pasadena Municipal Code (Telecommunications Facilities), and conduct first reading of the ordinance. 

1958k

14.   Conduct first reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA GRANTING NON-EXCLUSIVE POLICE TOWING FRANCHISES”
(See related Item No. 12) 

527k

Second Reading: