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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 25, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Steve Mermell and Jennifer Curtis
Employee Organization: Service Employees International Union, Local 721 (SEIU) 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Properties:  155 East Green Street, 300 East Colorado Boulevard, 400 East Green Street
Agency Negotiator: Steve Mermell
Negotiating Party:  Lance Taylor
Under Negotiation: Price and terms of payment   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

A.     AIR QUALITY UPDATES: PRESENTATION BY MICHAEL CACCIOTTI, SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) BOARD MEMBER  

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  PRESENTATION MADE

 

City Manager/Executive Director 

1.      PURCHASE ORDER AWARD TO VALLEY WIDE AIR CORPORATION TO PROVIDE AND INSTALL AN UNINTERRUPTIBLE POWER SUPPLY SYSTEM FOR AN AMOUNT NOT-TO-EXCEED $79,800
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have a significant effect on the environment; and
(2)      Accept the bid dated January 8, 2019, submitted by Valley Wide Air Corporation (Valley Wide) in response to the specifications to provide and install an Uninterruptible Power Supply (UPS) system, and authorize issuance of purchase order with Valley Wide for an amount not-to-exceed $79,800. 

436k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZE PURCHASE ORDER WITH SEAGRAVE FIRE APPARATUS, LLC FOR PURCHASE OF ONE REPLACEMENT 2019 SEAGRAVE MODEL DB50CT PUMPER TRUCK FOR A TOTAL OF $968,621
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Seagrave Fire Apparatus, LLC for the purchase of one 2019 Seagrave model DB50CT Capitol Pumper in an amount not-to-exceed $968,621. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

601k

ATTACHMENT A 93k

TPA 180k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH CARAHSOFT TECHNOLOGY CORPORATION FOR THE PURCHASE AND IMPLEMENTATION OF SERVICENOW INFORMATION TECHNOLOGY SERVICE MANAGEMENT (ITSM) SOFTWARE
Recommendation:
(1)      Find that the proposed contracts are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Carahsoft Technology Corporation for professional services associated with the implementation of ServiceNow ITSM software for an amount not-to-exceed $164,802, which includes a ten percent contingency;
(3)      Authorize the City Manager to enter into a contract with Carahsoft Technology Corporation for ServiceNow ITSM software licenses under GSA Contract No. GS-35F-0119Y in an amount not-to-exceed $161,784 for a period of three years from April 1, 2019 to March 31, 2022. Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(4)      It is further recommended that the City Council grant the proposed contract for ServiceNow ITSM software licenses an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

931k

ATTACHMENT A 113k

TPA 154k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ELECNOR BELCO ELECTRIC, INC., FOR FIBER OPTIC SPLICING, TESTING, AND EMERGENCY TROUBLESHOOTING FOR THE CITY’S FIBER OPTIC NETWORK
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)      Accept the bid dated February 6, 2019, submitted by Elecnor Belco Electric, Inc., in response to the specifications to furnish labor and materials for splicing, testing, and troubleshooting of fiber optic cable, reject all other bids received, and authorize the issuance of a contract with a total not-to-exceed amount of $405,928. This contract will have a three year term. 

559k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      CONTRACT AWARD TO DAY ONE FOR CONSULTANT SERVICES TO IMPLEMENT A SAFE ROUTES TO SCHOOL EDUCATION AND ENCOURAGEMENT PROGRAM
Recommendation:
(1)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) of the State CEQA Guidelines; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Day One for consultant services to conduct a Safe Routes to School Education and Encouragement Program in an amount not-to-exceed $608,500, which includes the base contract amount of $550,000 and a contingency of $58,500 to provide for any necessary change orders.  

789k

ATTACHMENT A 237k

TPA 214k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      CONTRACT AWARD TO DAY ONE FOR CONSULTANT SERVICES TO IMPLEMENT A PEDESTRIAN AND BICYCLE SAFETY OUTREACH PROGRAM
Recommendation:
(1)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) of the State CEQA Guidelines; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Day One for consultant services to conduct a Pedestrian and Bicycle Safety Outreach Campaign Targeted to Motorists in an amount not-to-exceed $96,898, which includes the base contract amount of $88,089 and a contingency of $8,809 to provide for any necessary change orders.  

727k

ATTACHMENT A 130k

TPA 138k

ACTION:  APPROVED STAFF RECOMMENDATION

7.      ADOPT A RESOLUTION OF THE CITY OF PASADENA APPROVING THE SUBMITTAL OF A FUNCTIONAL CLASSIFICATION CHANGE FOR LOCAL STREETS AND ROADS TO THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the State CEQA Guidelines; and
(2)      Adopt a resolution of the City of Pasadena approving the submittal of a functional classification change for local streets and roads to the State of California Department of Transportation.  

788k

ATTACHMENT A 239k

RESOLUTION 218k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

8.      QUARTERLY INVESTMENT REPORT – QUARTER ENDING DECEMBER 31, 2018
Recommendation: This report is for information only. 

1309k

ATTACHMENT A 7138k (QUARTERLY INVESTMENT REPORT)

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

9.      RESIGNATION OF CARL SPRAYBERRY FROM THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE MARCH 1, 2019 (Hotel Nomination) 

84k

ACTION:  ACCEPTED WITH REGRETS

10.    APPOINTMENT OF HARALD ZECHNER TO THE SENIOR COMMISSION (District 4 Nomination) 

ACTION:  APPROVED

11.    APPOINTMENT OF TERRY MADIGAN TO THE ROSE BOWL OPERATING COMPANY BOARD (Tournament of Roses Nomination) 

ACTION:  APPROVED

12.   APPROVAL OF FIRST AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY/CITY PROSECUTOR
Recommendation:
(1)      Find that action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Approve an amendment to the employment agreement for City Attorney/City Prosecutor Michele Beal Bagneris to provide an increase to salary and the classification’s salary control rate.  It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes.  

301k

ATTACHMENT 1 172k

ACTION:  APPROVED MAYOR'S RECOMMENDATION

City Clerk/Secretary 

13.      APPROVAL OF MINUTES 

February 4, 2019	City Council
February 4, 2019	Successor Agency to the Pasadena Community Development Commission

         ACTION:  APPROVED AS SUBMITTED

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,245	Kevin Leung	$            857.68
Claim No. 13,246	Brent R. Poydras	10,000.00
Claim No. 13,247	Shannae Hart	401.50
Claim No. 13,248	William E. Ferguson	25,000.00+
Claim No. 13,249	Margarita Contreras	180.00
Claim No. 13,250	Ruben Anthony Anguiano	314.93
Claim No. 13,251	Kendal Brenneman	73.86
Claim No. 13,252	Mathew & George Attorneys at Law (Abraham Mathew), representing Robin Turrentine	25,000.00+
Claim No. 13,253	Viren Moret, Jr.	5,000,000.00
Claim No. 13,254	Brent R. Poydras	10,000.00+
Claim No. 13,255	Brent R. Poydras	25,000.00+
Claim No. 13,256	Brent R. Poydras	15,000.00
Claim No. 13,257	Daniel Acosta	699.44
Claim No. 13,258	Rosemarie Gonzales	1,510.75
Claim No. 13,259	Liam De Stefano	733.54
Claim No. 13,260	Jason Urbanski	Not stated
Claim No. 13,261	Bonholtzer & Ball (Eric Bonholtzer), representing Lena Azaryan	25,000.00+

 ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

15.    REGULATIONS REQUIRING RETROFIT OF WOOD SOFT-STORY RESIDENTIAL BUILDINGS
Recommendation:
(1)      Find that the proposed regulations are exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15301 “Existing Facilities” (Class 1), and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Direct the City Attorney to prepare an ordinance within 60 days amending Title 14 of the Pasadena Municipal Code (Buildings and Construction) as presented in the agenda report.   

1721k

ATTACHMENT A 436k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 104k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION TO PREPARE AN ORDINANCE FOR CITY COUNCIL CONSIDERATION,
AMENDED TO INCLUDE PROVISIONS THAT WOULD EXEMPT BUILDINGS WITH 4 OR FEWER UNITS, AND TO SET THE
TIMEFRAME FOR BUILDING MODIFICATION COMPLIANCE, AS FOLLOWS:  PRIORITY 1 BUILDINGS WITHIN 5 YEARS,
PRIORITY 2 BUILDINGS WITHIN 6 YEARS, AND PRIORITY 3 BUILDINGS WITHIN 7 YEARS

 

City Manager 

16.    UPDATE ON IMPLEMENTATION OF MEASURE J
Recommendation: The following report is for information only; no City Council action is required.         

479k        

POWERPOINT PRESENTATION - PRESENTED AT MEETING 

ACTION:  PRESENTATION MADE; INFORMATION RECEIVED

17.    AMENDING TITLE 5, CHAPTER 5.45 OF THE MUNICIPAL CODE TO UPDATE BUSINESS LICENSE AND REGULATIONS RELATING TO SEXUALLY ORIENTED BUSINESSES
Recommendation:
(1)      Find that the Municipal Code Amendments are exempt from the California Environmental Quality Act (“CEQA”) pursuant to the CEQA Guidelines Section 15061(b)(3) – that there is no possibility that the amendments will have a significant effect on the environment; and
(2)      Introduce and conduct the first reading of an ordinance amending Chapter 5.45 of the Pasadena Municipal Code (Sexually Oriented Businesses).
Recommendation of Advisory Commission/Board/City Council Committee: The proposed amendments to Title 5 of the Pasadena Municipal Code are not subject to recommendation by any advisory commissions or City Council Committees. 

705k

ATTACHMENT 122k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

First Reading:   

18.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 5.45 (SEXUALLY ORIENTED BUSINESSES) OF THE PASADENA MUNICIPAL CODE”  

229k

ORDINANCE 5504k

ACTION:  INTRODUCED BY COUNCILMEMBER GORDO; CONDUCTED FIRST READING

Second Reading:   

19.    Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 5.72 OF THE PASADENA MUNICIPAL CODE (VEHICLES FOR  HIRE)" (Introduced by Vice Mayor Kennedy) 

272k

ORDINANCE 490k

ACTION:  ADOPTED