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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 26, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (one potential case) 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
Name of Case: Ivis Moran v. City of Pasadena et al
LASC Case Nos.: EC064281, BS173993, 2:15-cv-09136-JAK-MRV 

C.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek   

D.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   649 N. Fair Oaks Ave.
Agency Negotiator:  Steve Mermell
Negotiating Party:  Danny J. Bakewell, Jr.
Under Negotiation:  Price and terms of payment

E.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organizations: American Federation of State, County and Municipal Employees (AFSCME), Local 858 

F.      CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Morillo Construction, Inc. v. City of Pasadena
LASC Case No.: BC496292

G.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Palmstrom, et al. v. City of Pasadena, et al.
LASC Case Nos.: BC692443, BC705917 

 

 

City Manager/Executive Director 

1.      AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH CONNEXIONZ, LTD. FOR $252,431 TO EXPAND THE DEPLOYMENT OF THE REAL-TIME TRANSIT VEHICLE ARRIVAL INFORMATION SYSTEM
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines per Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to execute a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Connexionz, Ltd. for an amount not-to-exceed $252,431, including a contingency of $22,948 to expand the deployment of the real-time Transit Vehicle Arrival Information System (TVAIS); and
(3)      It is further recommended that the City Council to the extent this is considered a separate procurement, grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049B, contracts for which the City’s best interests are served. 

618k

TPA 163k

2.      CONTRACT AWARD TO KOA CORPORATION FOR CONSULTANT SERVICES TO PREPARE A TRAFFIC ANALYSIS AND IMPLEMENTATION PLAN FOR FOUR BIKE BOULEVARDS (GREENWAYS) IN THE CITY OF PASADENA’S BICYCLE TRANSPORTATION ACTION PLAN (BTAP)
Recommendation:
(1)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) of the State CEQA Guidelines; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with KOA Corporation for consultant services to prepare a traffic analysis and implementation plan for four bike boulevards (Greenways) in the City of Pasadena’s Bicycle Transportation Action Plan (BTAP) in an amount not-to-exceed $101,000, which includes the base contract amount of $91,803 and a contingency of $9,197 to provide for any necessary change orders. 

878k

TPA 155k

3.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH PERRY C. THOMAS CONSTRUCTION, INC., FOR CIVIL CONSTRUCTION RELATED TO THE ELECTRICAL INFRASTRUCTURE FOR THE WATER AND POWER DEPARTMENT AND THE FIBER NETWORK FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and 15302 (Replacement or Reconstruction) that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Accept the bid dated June 28, 2019, submitted by Perry C. Thomas Construction, Inc., in response to Specification LD-19-01 Civil Construction; reject all other bids received, and authorize the City Manager, or his designee, to enter into a contract with Perry C. Thomas Construction Inc., for civil construction related to electrical infrastructure for a period of two years, or $6,000,000 whichever occurs first, with three sequential optional one-year extensions of $3,000,000 each, whichever occurs first, resulting in a final total contract value of $15,000,000; and
(3)      Accept the bid dated June 29, 2019, submitted by Perry C. Thomas Construction, Inc., in response to Specifications LD-19-01 Civil Construction; reject all other bids received, and authorize the City Manager, or his designee, to enter into separate contract with Perry C. Thomas Construction, Inc., for civil construction related to fiber network for two years, or $250,000 whichever occurs first, with three sequential optional one-year extensions of $125,000, whichever occurs first, resulting in a final total contract value of $625,000. 

806k

4.      CONTRACT AWARD TO WESTERN CONSTRUCTION SPECIALISTS, INC., FOR MISCELLANEOUS CONCRETE IMPROVEMENTS – FISCAL YEAR 2020 FOR AN AMOUNT NOT-TO-EXCEED $565,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)       Accept the bid dated August 9, 2019 submitted by Western Construction Specialists, Inc., in response to the plans and specifications for Miscellaneous Concrete Improvements – FY 2020, reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $565,000, which includes the base contract amount of $471,560 and a contingency of $93,440 to provide for any necessary change orders.  

671k

5.      AUTHORIZATION TO SUBMIT A GRANT APPLICATION AND ADOPT A RESOLUTION FOR 2019 URBAN STREAMS RESTORATION GRANT PROGRAM
Recommendation:
(1)      Find that the action proposed in the agenda report, authorization to apply for grants for enhancement or restoration of natural areas in the Arroyo Seco, is exempt from the California Environmental Quality Act (CEQA) pursuant to the following statutory exemption from State CEQA Guidelines: 15262 – Feasibility and Planning Studies; and
(2)      Adopt a resolution authorizing an application for the Proposition 84 and Proposition 68 Urban Streams Restoration Grant Program in the amount of $998,550 for the Planning and Design for the Stream Restoration of the Lower and Central Arroyo Seco. 

935k

ATTACHMENT A 150k

RESOLUTION 240k

6.      APPROVAL OF THE 2019 UPDATE TO THE CITY OF PASADENA TRANSIT DIVISION TITLE VI PROGRAM IN ACCORDANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3)(General); and
(2)      Approve the 2019 update to the City of Pasadena Transit Division Title VI Program. 

684k

ATTACHMENT A 5999k

7.      ESTABLISH NEW CLASSIFICATIONS AND SALARIES
         Recommendation:
         (1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public
         Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, as such, is not subject to environmental review; and
         (2)      Adopt a resolution, establishing new classifications and setting salary control rates and step schedules. 

        1284k

8.      FINANCE COMMITTEE: AMENDMENTS TO THE FISCAL YEAR 2020 GENERAL FEE SCHEDULE
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment; and
(2)      Adopt a resolution amending the Fiscal Year 2020 General Fee Schedule as detailed in the “Proposed New Fees” and “Proposed Revisions to Existing Fees” sections of the agenda report. 

888k

RESOLUTION 275k

9.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING JUNE 30, 2019
Recommendation: This report is for information only. 

1390k

ATTACHMENT A 5507k

City Council 

City Attorney 

10.    FINANCE COMMITTEE: AUTHORIZATION AND APPROVAL TO PURCHASE EXCESS MUNICIPAL LIABILITY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2020     
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15378;   
(2)    Authorize City of Pasadena (“City”) staff to place and bind the City’s Excess Municipal Liability Insurance coverages outlined in this report effective September 1, 2019 to July 1, 2020, with the total amount not-to-exceed $1,270,947, for all premiums, surcharges, taxes, and fees;
(3)      Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B) contracts which the City’s best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter Section 1002 (F), contracts for professional or unique services; and
(4)      Amend the Fiscal Year (FY) 2020 Adopted Operating Budget by the net amount of $959,436. 

553k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Clerk/Secretary 

11.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,371	Moaddel Kremer LLP, representing Julie Rico Bastarache	$      25,000.00+
Claim No. 13,372	American Automobile Association (AAA) as subrogee for Diane Favela	1,545.55
Claim No. 13,373	The Atrium Group, LLC, c/o Chris Berman, Chief Operating Officer	25,000.00+
Claim No. 13,374	Sylvia C. Holmes	105.49
Claim No. 13,375	William Marsh	818.73
Claim No. 13,376	Gerardo Miguel Rodriguez Macias	600.00
Claim No. 13,377	Joshias T. Ponce	9,000.00

 

12.    CONTINUED PUBLIC HEARING: APPEAL OF BOARD OF ZONING APPEAL’S DECISION ON AFFORDABLE HOUSING CONCESSION PERMIT NO. 11879 LOCATED AT 127 AND 141 NORTH MADISON AVENUE
Recommendation: It is recommended that the City Council continue the public hearing to September 9, 2019 at 7:00 p.m. 

13.    PUBLIC HEARING: ACCEPT AND APPROVE THE CITY OF PASADENA’S 2019 PUBLIC HEALTH GOALS REPORT ON WATER QUALITY
Recommendation: It is recommended that the City Council conduct a public hearing, receive public comment on The City of Pasadena’s Water and Power Department’s (“PWP”) recommended 2019 Public Health Goals (“PHG”) Report, and upon closing the public hearing:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Section 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2)      Accept and approve the 2019 PHG Report.
Recommendation of the Municipal Services Committee: On July 9, 2019, the Municipal Services Committee approved the 2019 PHG Report and requested that data showing PWP levels be added to Table 1 of the 2019 PHG Report. The amended report includes the requested data. 

579k

PUBLIC HEALTH GOALS 3012k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

 

14.   CONSIDERATION OF FUTURE AGENDA ITEM: RENEWAL OF JULY 22, 2019 MOTION REGARDING BOARD OF ZONING APPEAL’S DECISION ON AFFORDABLE HOUSING CONCESSION PERMIT NO. 11869 LOCATED AT 253 LOS ROBLES AVENUE 

4563k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 240k

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

City Council 

15.    DESIGNATION OF VOTING DELEGATES AND ALTERNATES – LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, OCTOBER 16-18, 2019 – LONG BEACH 

Advisory Bodies 

16.   COMMEMORATIVE STATUE FOR KEITH JACKSON AT THE ROSE BOWL STADIUM
        Recommendation of the Rose Bowl Operating Company: This report is intended to provide information to the City Council, no action is
        required. 

        2289k

        POWERPOINT PRESENTATION - PRESENTED AT MEETING

17.    ROSE BOWL STADIUM INTERNSHIP PROGRAM – INFORMATIONAL ITEM
         Recommendation of the Rose Bowl Operating Company: This report is intended to provide information to the City Council, no action is
         required. 

        382k

        POWERPOINT PRESENTATION - PRESENTED AT MEETING

First Reading:  None 

Second Reading:   

18.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (ARDEN ROAD LANDMARK OVERLAY DISTRICT)” (Introduced by Councilmember Kennedy) 

256k

ORDINANCE 396k

19.    PREDEVELOPMENT PLAN REVIEW OF A MULTI-FAMILY RESIDENTIAL BUILDING PROPOSED AT 213-279 SOUTH EUCLID AVENUE
Recommendation: This report is intended to provide information to the City Council, no action is required. 

1056k

ATTACHMENTS A & B 1893k

ATTACHMENT C 15277k

ATTACHMENT D 12368k

POWERPOINT PRESENTATION - PRESENTED AT MEETING