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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 13, 2017
Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
CLOSED SESSION -
5:30 P.M.
(To be heard at 5:30 p.m., and/or at
the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 78 North Marengo Avenue
Agency Negotiator: Steve Mermell
Negotiating Party: Jesse Stein Under Negotiation: Price and terms of
Payment
B. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE
PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY
COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section
54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek
C.
CITY COUNCIL CONFERENCE WITH REAL
PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 645 E. Walnut
Street, CA
Agency Negotiator: Steve Mermell
Negotiating Parties: Sean
Ky & RICHARD LORD LLC
Under Negotiation: Price and terms of
payment
PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
PUBLIC COMMENT ON MATTERS NOT ON THE
AGENDA
Public comment will be limited to a
total of 20 minutes at the beginning of the meeting
and
will continue at the conclusion of the meeting, if necessary. Please
limit comments to 3 minutes each.
CONSENT CALENDAR
(The Consent Calendar consists of
routine items which will be approved by one motion and one vote unless
removed for separate discussion)
City Manager/Executive Director
1. AWARD OF PURCHASE ORDER TO
DOOLEY ENTERPRISES, INC., FOR PURCHASE OF AMMUNITION FOR A NOT-TO-EXCEED
AMOUNT OF $450,000
Recommendation:
(1)
Find that the proposed action is exempt from the California
Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section
15061(b)(3), the General Rule that CEQA only applies to projects that may
have an effect on the environment; and
(2)
Accept the bid dated February 6, 2017, submitted by Dooley
Enterprises, Inc., in response to specifications for practice and duty
ammunition; reject all other bids received; and authorize the issuance of a
purchase order with Dooley Enterprises, Inc., in an amount not-to-exceed
$450,000 over a three year period with the option for three additional one
year terms in the amount of $150,000, at the discretion of the City Manager,
for a maximum total contract length of six years.
223k
2. CONTRACT
AWARD TO UNISPEC CONSTRUCTION, INC., FOR CENTRAL LIBRARY RESTORATION –
PHASE II FOR AN AMOUNT NOT-TO-EXCEED $189,200
Recommendation:
(1)
Find the project in the agenda report to be categorically exempt
under the California Environmental Quality Act (CEQA) State Guidelines in
accordance with Title 14, Chapter 3, Class 1, Section 15301, minor
alterations of existing public facilities involving negligible or no
expansion of use beyond that previously existing at the time of the lead
agency’s determination; and
(2)
Accept the bid dated January 25, 2017, submitted by UNISPEC
Construction, Inc., in response to the Project Specifications for Central
Library Restoration – Phase II, and authorize the City Manager to enter into
a contract not-to-exceed $189,200 which includes the base contract amount of
$172,000 and a contingency of $17,200 to provide for any necessary change
orders.
253k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
CORRESPONDENCE 224k
3.
CONTRACT AWARD TO STAR FORD LINCOLN OF GLENDALE FOR PURCHASE OF FORD
AUTOMOTIVE PARTS FOR A NOT-TO-EXCEED AMOUNT OF $540,000
Recommendation:
(1)
Find that the proposed action is exempt from the California
Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the
General Rule that CEQA only applies to projects that may have an effect on
the environment; and
(2)
Accept the bid dated January 31, 2017, submitted by Star Ford Lincoln
of Glendale (Star Ford) in response to specifications for Ford Original
Equipment Manufactured Parts and authorize the City Manager to enter into a
contract with Star Ford in an amount not-to-exceed $540,000 over a
three-year period with the option for two additional one-year terms in the
annual amount of $180,000, at the discretion of the City Manager, for a
maximum total contract length of five years.
214k
4.
AUTHORIZATION TO ENTER INTO A CONTRACT WITH INTELLITIME SYSTEMS
CORPORATION FOR PHASE 2 OF THE CONFIGURATION OF THE VIRTUAL TIMECARD
INTERFACE SYSTEM
Recommendation:
(1)
Find that the proposed contract is exempt from the California
Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section
15061(b)(3), General Rule;
(2)
Authorize the issuance of a contract with Intellitime Systems
Corporation for Phase 2 of the configuration of the Virtual Timecard
Interface system in an amount not-to-exceed $176,020. Competitive bidding is
not required pursuant to City Charter Section 1002(F), contracts for
professional or unique services; and
(3)
Grant the proposed contract an exemption from the competitive
selection process of the Competitive Bidding and Purchasing Ordinance,
Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B)
contracts for which the City’s best interests are served.
279k
TPA 72k
5.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH LOS ANGELES
FREIGHTLINER IN AN AMOUNT NOT-TO-EXCEED $360,063.98 TO FURNISH AND DELIVER
TWO DUMP TRUCKS
Recommendation:
(1)
Find that the proposed action is exempt from the California
Environmental Quality Act (“CEQA”) in accordance with Section15061(b)(3),
the General Rule that CEQA only applies to projects that may have an effect
on the environment; and
(2)
Accept the bid dated January 23, 2017, submitted by Los Angeles
Freightliner in response to specifications to Furnish and Deliver 2017 Model
Year, Compressed Natural Gas (“CNG”) Powered Dump Trucks for the Water and
Power Department (“PWP”) and authorize the City Manager to enter into a
purchase order with Los Angeles Freightliner for an amount not-to-exceed
$360,063.98.
280k
6.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ALLSTAR FIRE EQUIPMENT
FOR AN AMOUNT NOT-TO-EXCEED $141,000 FOR REPAIR, MAINTENANCE, AND THE
PURCHASE OF SELF-CONTAINED BREATHING APPARATUS (SCBA) FOR THE FIRE
DEPARTMENT
Recommendation:
(1)
Find that the proposed action is not a “project” subject to the
California Environmental Quality Act (CEQA) pursuant to Section 21065 of
CEQA and Sections 15060(c)(3), and 15378(b)(2) of the State CEQA Guidelines
and, as such, no environmental document is required;
(2)
Authorize the City Manager to enter into a contract, without
competitive bidding pursuant to City Charter Section 1002(C) contract for
supplies available from only one vendor, with Allstar Fire Equipment for
Scott Safety SCBA in an amount not-to-exceed $141,000; and
(3)
Grant the proposed purchase an exemption from the competitive
selection process pursuant to the Pasadena Municipal Code Section
4.08.049(B), contracts for which the City’s best interests are served.
229k
TPA 183k
7.
ADOPTION OF A RESOLUTION DELEGATING TO THE PASADENA FIRE & POLICE
RETIREMENT SYSTEM BOARD (FPRS) THE AUTHORITY TO MAKE DETERMINATIONS ON
INDUSTRIAL DISABILITY RETIREMENTS FOR LOCAL SAFETY MEMBERS
Recommendation:
(1)
Find that the action proposed in the agenda report is not a “project”
as defined in the California Environmental Quality Act (CEQA), Public
Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA
Guidelines and, as such, is not subject to environmental review; and
(2)
Adopt a resolution to delegate to the Pasadena Fire and Police
Retirement System (FPRS) Board the authority to make determinations of
disability and whether such disability is industrial for all safety
employees.
146k
RESOLUTION 308k
8.
MUNICIPAL SERVICE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE
ALL AGREEMENTS ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING FROM THE LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR THE PASADENA BUS
PURCHASE TO RELIEVE SIGNIFICANT OVERCROWDING PROJECT
Recommendation:
(1)
Find that the proposed action is exempt from the California
Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section
15061(b)(3) (General Rule); and
(2)
Authorize the City Manager to execute all agreements associated with
the receipt of grant funding of $1,364,577 from the Los Angeles County
Metropolitan Transportation Authority for the Pasadena Bus Purchase to
Relieve Significant Overcrowding project.
231k
9.
MUNICIPAL SERVICE COMMITTEE:
ADOPT ENERGY EFFICIENCY AND DEMAND REDUCTION
GOALS FOR FISCAL YEARS 2018 THROUGH 2027
Recommendation:
(1)
Find that the adoption of
energy efficiency and demand reduction goals is exempt from the California
Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section
15061(b)(3) (General Rule); and
(2)
Adopt an energy efficiency goal
of 13,500 MWh per year and demand reduction goal of 2.3 MW per year for
fiscal years 2018 through 2027 in accordance with California Assembly Bill
2021 (“AB-2021”) and Assembly Bill 2227 (“AB-2227”).
Recommendation of the Municipal Services
Committee:
The Municipal Services Committee unanimously supported the staff
recommendation at its February 28, 2017 meeting.
Recommendation of the Environmental Advisory
Commission:
The Environmental Advisory Commission unanimously supported the staff
recommendation at its February 15, 2017 meeting.
918k
City Council
10.
RESIGNATION OF VICTORIA DOMINGUEZ FROM THE NORTHWEST COMMISSION
(District 5 Nomination)
28k
11. APPOINTMENT OF DANIEL ROSSMAN TO THE ENVIRONMENTAL ADVISORY COMMISSION (District 6 Nomination)
City Clerk/Secretary
12. APPROVAL OF MINUTES
February 16, 2017 |
City Council – Special Joint Meeting with Pasadena Unified School District Board of Education |
February 20, 2017 |
|
February 20, 2017 |
Successor Agency to the Pasadena Community Development Commission |
February 27, 2017 |
|
February 27, 2017 |
Successor Agency to the Pasadena Community Development Commission |
March 6, 2017 |
|
March 6, 2017 |
Successor Agency to the Pasadena Community |
13. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No. 12,819 |
Christine Kuo |
$ Not stated |
Claim No. 12,820 |
Pierry Law Firm and The Law Offices of Paul F. Cohen representing Juny Snyder |
25,000.00+ |
Claim No. 12,821 |
Bobby J. Laird |
1,850.00 |
Claim No. 12,822 |
Michael Ting |
390.00 |
Claim No. 12,823 |
Louis Perez |
215.42 |
Claim No. 12,824 |
Lynn M. Downs |
5,550.00 |
14. PUBLIC HEARINGS SET
March 27, 2017, 7:00 p.m. – Appeal of the Board of Zoning Appeals’ Decision on Time Extension for Variance No. 11738 Regarding the Property Located at 167 East Walnut Street |
March 27, 2017, 7:00 p.m. – Economic Development Subsidy Report Pursuant to Government Code Section 53083 for a Ground Lease Agreement By and Between the City of Pasadena and KHP III Pasadena LLC (Kimpton) |
OLD BUSINESS: None
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance/Audit Committee
15.
FISCAL YEAR JUNE 30, 2016 ANNUAL FINANCIAL REPORTS
Recommendation: It is
recommended that the following reports for the year ending June 30, 2016 be
reviewed, discussed, and filed by the
City Council and/or the Successor
Agency to Pasadena Community Development Commission:
A.
Comprehensive Annual Financial Report
B.
Single Audit Reports
C.
Independent Auditor’s Report on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an Audit of
Financial
Statements Performed in Accordance with Government Auditing Standards (This
replaces what was called the “Management
Letter.”)
D.
Pasadena Center Operating Company Basic Financial Statements
E.
Rose Bowl Operating Company Basic Financial Statements
F.
Pasadena Community Access Corporation Basic Financial Statements
G.
Pasadena Fire and Police Retirement System Independent Auditor’s
Report and Basic Financial Statements with Required
Supplemental Information
H.
Air Quality Improvement Fund Financial and Compliance Report
I.
Independent Accountant’s Report on Agreed-Upon Procedures Applied to
Appropriation Limit Worksheets
J.
Independent Accountant’s Report on Agreed-Upon Procedures Applied to
Employee Deductions for the Internal Revenue Code Section
457
Deferred
Compensation Program
K.
The Auditor’s Communications with the City’s Audit and Finance
Committee
L.
Pasadena Housing Successor Basic Financial Statements
594k
ATTACHMENT A 20515k
ATTACHMENT B 947k
ATTACHMENT C 225k
ATTACHMENT D 1237k
ATTACHMENT E 1326k
ATTACHMENT F 1125k
ATTACHMENT G 442k
ATTACHMENT H 1146k
ATTACHMENT I 172k
ATTACHMENT J 196k
ATTACHMENT K 258k
ATTACHMENT L 1148k
POWERPOINT PRESENTATION - PRESENTED AT MEETING
POWERPOINT PRESENTATION - PRESENTED AT MEETING
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee
PUBLIC HEARING: None
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
16.
ADOPTION OF A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF PASADENA CONFIRMING THE AWARD OF ITS WATER
REVENUE/REFUNDING BONDS 2017A SERIES
Recommendation:
(1)
Find that the proposed action is not a project subject to California
Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and
Section 15378 of the State CEQA Guidelines and, as such, no environmental
document pursuant to CEQA is required for the project; and
(2)
Adopt a resolution confirming the award of the City of Pasadena Water
Revenue/Refunding Bonds, 2017A Series.
199k
RESOLUTION 2200k
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF
AGENDA
RESOLUTION 494k
(Updated)
POWERPOINT PRESENTATION - PRESENTED AT MEETING
City Council
ORDINANCES
First Reading:
17. Conduct first
reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA REAUTHORIZING
THE PUBLIC, EDUCATIONAL, AND GOVERNMENT (PEG) FEE ON STATE VIDEO SERVICE
FRANCHISES OPERATING WITHIN THE CITY”
110k
ORDINANCE 1837k
18. Conduct first
reading of “AN
ORDINANCE OF THE CITY OF PASADENA amendING VARIOUS SECTIONS OF Title 17
(Zoning Code) OF The PASADENA MUNICIPAL CODE RELATED TO STATE LICENSED
RESIDENTIAL CARE FACILITIES WITH SIX OR FEWER PERSONS, TRANSITIONAL HOUSING,
AND SUPPORTIVE HOUSING”
101k
ORDINANCE 7297k
EXHIBITS 1 thru 12 TO ORDINANCE
4953k
Second Reading:
19. Adopt
"AN ORDINANCE OF THE CITY OF PASADENA
AMENDING PASADENA MUNICIPAL CODE TITLE 13, CHAPTER 13.10, WATER WASTE
PROHIBITIONS AND WATER SUPPLY SHORTAGE PLANS"
(Introduced by Councilmember Gordo)
149k
ORDINANCE 10783k
INFORMATION ITEM
20. POLICY FOR THE USE
OF AUTOMATED LICENSE PLATE READERS IN PARKING ENFORCEMENT IN THE CITY OF
PASADENA
Recommendation: This report is for information only; no City
Council action is required.
141k
ATTACHMENT A 227k
POWERPOINT PRESENTATION - PRESENTED AT MEETING
BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)March 21, 2017
April 18, 2017 (To be cancelled)
May 16, 2017
FINANCE COMMITTEE (Chair Mayor Terry Tornek,
Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield
Avenue, Room S249 (City Hall Council Chamber, 2nd floor)
March 13, 2017
March 27, 2017
April 10, 2017 (To be cancelled)
LEGISLATIVE POLICY COMMITTEE (Chair Terry
Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)
March 28, 2017
April 25, 2017
May 23, 2017
MUNICIPAL SERVICES COMMITTEE (Chair Margaret
McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City
Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd
Floor)
March 14, 2017
March 28, 2017
April 11, 2017
PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy,
Tyron Hampton, Steve Madison)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of
each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room
S249 (Council Chamber, 2nd Floor)
March 15, 2017
April 3, 2017
April 19, 2017
FUTURE COUNCIL MEETING DATES
March 20, 2017
March 27, 2017
April 3, 2017
April 10, 2017 (To be cancelled)
April 17, 2017 (To be cancelled)
April 19, 2017 (Special Joint City Council/Finance Committee Meeting at 4:30 p.m. in the Council Chamber, Room S249, 100 N. Garfield Avenue, Pasadena)
April 24, 2017
May 1, 2017 (Organizational Meeting of the City Council)
May 8, 2017
May 15, 2017
May 22, 2017
May 29, 2017 (To be cancelled)
June 5, 2017
June 12, 2017
June 19, 2017
June 26, 2017 (To be cancelled)
July 3, 2017 (To be cancelled)
July 10, 2017
FUTURE PUBLIC HEARINGS:
March 20, 2017, 7:00 p.m. – Submission of Public Housing Agency Annual Plan (2017) to the U.S. Department of Housing and Urban Development
March 27, 2017, 7:00 p.m. – Implement Level 1 Water Supply Shortage Plan and Additional Water Conservation Measures pursuant to Pasadena Municipal Code Chapter 13.10; and Adopt a 20 Percent Water Conservation Target
March 27, 2017, 7:00 p.m. –
Substantial Amendment to Program Year (PY) 2016-17 Action PlanMarch 27, 2017, 7:00 p.m. – Appeal of the Board of Zoning Appeals’ Decision on Time Extension for Variance No. 11738 Regarding the Property Located at 167 East Walnut Street
March 27, 2017, 7:00 p.m. – Economic Development Subsidy Report Pursuant
to Government Code Section 53083 for a Ground Lease Agreement By and Between the
City of Pasadena and KHP III Pasadena LLC (Kimpton)