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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 21, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 
Teleconference Location:
Hilton San Francisco Union Square
Business Center
333 O’Farrell Street
San Francisco, CA  94102

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Laborers' International Union of North America, Local 777 (LIUNA)   

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Police Officers Association (PPOA) 

C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

D.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek    

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO DKS ASSOCIATES FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTATION, PRELIMINARY ENGINEERING, PREPARATION OF PLANS, SPECIFICATIONS, ESTIMATE, RIGHT-OF-WAY AND PUBLIC OUTREACH FOR THE UNION STREET TWO-WAY PROTECTED BIKEWAY PROJECT
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with DKS Associates for consultant services for the preparation of environmental documentation, preliminary engineering, preparation of plans, specifications, estimate (PS&E), right-of-way and public outreach for the Union Street Two-way Protected Bikeway (Cycle Track) Project for an amount not-to-exceed $999,714. 

314k

ATTACHMENT A 95k

TPA 97k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

2.      ADOPTION OF AMENDED RESOLUTION IN CONNECTION WITH THE STATE OF CALIFORNIA NOTICE OF FUNDING AVAILABILITY FOR CONTINUUM OF CARE EMERGENCY SOLUTIONS GRANT FUNDS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Adopt an amended Resolution, certifying that any funds received through the submittal of an Application in the amount of $150,212 in response to the amended Notice of Funding Availability (“NOFA”) issued by the State Department of Housing and Community Development to receive Emergency Solutions Grant funding for eligible homeless programs will be used in a manner consistent with all applicable State, Federal and other statutes, rules, regulations, guidelines, and laws regarding the ESG Program; and
(3)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the Application and all other related documents, agreements and amendments. 

212k

RESOLUTION 309k

3.      ADOPTION OF A RESOLUTION AUTHORIZING EXECUTION OF CALIFORNIA EMERGENCY MANAGEMENT AGENCY DISASTER ASSISTANCE DOCUMENTS
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution authorizing the City Manager, Assistant City Manager and the Director of Finance to execute for and on behalf of the City of Pasadena applications with the California Emergency Management Agency for the purpose of obtaining Federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or State financial assistance under the California Disaster Assistance Act.        

209k

RESOLUTION 1349k

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH DUDEK FOR PREPARATION OF A SEWER MASTER PLAN UPDATE IN AN AMOUNT NOT-TO-EXCEED $500,000
Recommendation:
(1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA does not apply to actions which have no potential for causing a significant effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with Dudek for preparation of a Sewer Master Plan update for an amount not-to-exceed $500,000. 

236k

    ATTACHMENT A 34k

5.      AUTHORIZE ASSIGNMENT OF CONTRACT FOR ELEVATOR MAINTENANCE AND REPAIR SERVICES FROM WESTERN ELEVATOR, INC., TO AMTECH ELEVATOR SERVICES
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to approve the assignment of Contract No. 30808 with Western Elevator, Inc., (Western) to Amtech Elevator Services (Amtech) for elevator maintenance and repair services. 

180k

TPA 272k

6.      PURCHASE ORDER AWARD TO STAR FORD LINCOLN OF GLENDALE FOR AS-NEEDED LABOR AND REPAIR ON FORD VEHICLES FOR A NOT-TO-EXCEED AMOUNT OF $375,000
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated July 7, 2017, submitted by Star Ford Lincoln of Glendale (Star Ford) in response to specifications for Authorized Ford Service and Repair, and authorize the issuance of a purchase order with Star Ford in an amount not-to-exceed $375,000 over a three-year period with the option for two additional one-year terms in the annual amount of $125,000, at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $625,000. 

208k

7.      PURCHASE ORDER AWARD TO SOUTHERN CALIFORNIA FLEET SERVICES, INC., FOR AS-NEEDED LABOR AND REPAIR ON SEAGRAVE LADDER TRUCKS AND PUMPER ENGINES FOR A NOT-TO-EXCEED AMOUNT OF $375,000
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated July 11, 2017, submitted by Southern California Fleet Services, Inc., in response to specifications for Authorized Fire Apparatus Labor and Repair Service, reject all other bids, and authorize the issuance of a purchase order with Southern California Fleet Services, Inc., in an amount not-to-exceed $375,000 over a three-year period with the option for two additional one-year terms in the annual amount of $125,000, at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $625,000. 

212k

8.      CONTRACT AWARD TO NOHO CONSTRUCTORS FOR BROOKSIDE PARK TENNIS COURT RENOVATIONS FOR AN AMOUNT NOT-TO-EXCEED $390,000
Recommendation:
(1)      Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15301, Existing Facilities, which exempts minor alteration of existing public facilities where no expansion of the use will take place; and
(2)      Accept the bid dated July 12, 2017, submitted by Noho Constructors in response to the Project Plans and Specifications for the Tennis Court Renovations at Brookside Park, reject all other bids, and authorize the City Manager to enter into such contract for an amount not-to-exceed $390,000. 

222k

9.      CONTRACT AWARD TO LICHER DIRECT MAIL, INC., AND ROBERT MYERS STUDIO FOR PRINTING SERVICES NOT-TO-EXCEED $1,630,424 AND $218,632, RESPECTIVELY
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Accept the bid dated June 22, 2017, submitted by Licher Direct Mail, Inc., in response to specifications to Furnish Labor and Materials for Printing Services and authorize the City Manager to enter into a contract with Licher Direct Mail, Inc., for one-year in an amount not-to-exceed $407,606 with the option for three additional one-year terms in the annual amount of $407,606, at the discretion of the City Manager, for a total of $1,630,424 for four years;
(3)      Accept the bid dated June 22, 2017, submitted by Robert Myers Studios in response to specifications to Furnish Labor and Materials for Printing Services and authorize the City Manager to enter a contract with Robert Myers Studio for one-year, in an amount not-to-exceed $54,658, with the option for three additional one-year terms in the annual amount of $54,658, at the discretion of the City Manager, for a total of $218,632 for four years; and
(4)      Reject all other bids received. 

289k

10.    APPROVAL OF SIDE LETTERS OF AGREEMENT WITH THE LABORERS INTERNATIONAL UNION OF NORTH AMERICA AND THE PASADENA POLICE OFFICERS ASSOCIATION ON LATERAL HIRE INCENTIVE PAY
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code, Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review;
(2)      Approve a Side Letter of Agreement between the City of Pasadena (City) and the Laborers International Union of North America (LIUNA) on Lateral Hire Incentive Pay; and
(3)      Approve a Side Letter of Agreement between the City of Pasadena (City) and the Pasadena Police Officers Association (PPOA) on Lateral Hire Incentive Pay.   

216k

ATTACHMENTS 1 & 2      

11.    LIBRARY COMMISSION AMENDMENTS TO BYLAWS TO ESTABLISH A PROCESS FOR SETTING REGULAR MEETINGS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve the proposed amendments to the Pasadena Public Library Commission Bylaws. 

169k

ATTACHMENTS A thru C 2399k

12.    AUTHORIZE THE TRANSFER OF A DISASTER TRAILER FROM THE PASADENA FIRE DEPARTMENT TO THE ALHAMBRA FIRE DEPARTMENT
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the transfer of an inactive disaster trailer to Alhambra Fire Department for rehabilitation and maintenance; and
(3)      Recognize that a public purpose is served by exempting the proposed transfer from the provisions of the Surplus Equipment and Goods Ordinance, Pasadena Municipal Code (PMC) 4.04, pursuant to Section 4.04.080. 

195k

City Council 

13.    APPOINTMENT OF JESSICA C. RIVAS TO THE COMMISSION ON THE STATUS OF WOMEN (District 5 Nomination) 

14.    REAPPOINTMENT OF PAULA HANSON TO THE DEFERRED COMPENSATION OVERSIGHT COMMITTEE EFFECTIVE SEPTEMBER 1, 2017 (City Council Nomination) 

15.    REAPPOINTMENT OF DEBORAH DENTLER TO THE ENVIRONMENTAL ADVISORY COMMISSION (District 5 Nomination) 

16.    REAPPOINTMENT OF CINDY SCHNUELLE TO THE NORTHWEST COMMISSION (District 5 Nomination) 

City Clerk/Secretary 

17.      APPROVAL OF MINUTES 

July 10, 2017	City Council
July 10, 2017	Successor Agency to the Pasadena Community Development Commission
July 17, 2017	City Council
July 17, 2017	Successor Agency to the Pasadena Community Development Commission
July 24, 2017	City Council
July 24, 2017	Successor Agency to the Pasadena Community Development Commission
July 31, 2017	City Council
July 31, 2017	Successor Agency to the Pasadena Community Development Commission
August 7, 2017	City Council
August 7, 2017	Successor Agency to the Pasadena Community Development Commission
August 14, 2017	City Council
August 14, 2017	Successor Agency to the Pasadena Community Development Commission

18.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,924	Kelvin Jankins	$       Not stated
Claim No. 12,925	Zwirn, Gevorkyan & Sogoyan LLP, representing Sedrak Apetian and Agaron Akobian	Not stated
Claim No. 12,926	Luke Anthony	200.00
Claim No. 12,927	Karina Lopez	300.00
Claim No. 12,928	Susan Montgomery	2,222.82
Claim No. 12,929	David Stuart	1,870.00
Claim No. 12,930	Germaine L. Blades	Not stated
Claim No. 12,931	Noah DeGregorio	187.00
Claim No. 12,932	Project Resources Group for Charter Communications	5,897.69
Claim No. 12,933	Quincy Hocutt	2,131.57
Claim No. 12,934	California Automobile Insurance Company as subrogee of Christine Koo	10,667.80
Claim No. 12,935	Susie Kim	1,137.44
Claim No. 12,936	Safeway Insurance Company as subrogee of Courtney McCarthy	2,316.08
Claim No. 12,937	Craig Reynolds	724.49
Claim No. 12,938	Marcos A. Flores	2,000.00
Claim No. 12,939	Simon A. Baldzhyan	2,316.08
Claim No. 12,940	AAA as subrogee of Luka Mihovilovic	6,615.19
Claim No. 12,941	Glen Davis	328.00

19.      PUBLIC HEARINGS SET 

August 28, 2017, 7:00 p.m. – Call for Review of the Board of Zoning Appeals Decision on Variance No. 11824 - 615 Linda Vista Avenue

September 18, 2017, 7:00 p.m. - Draft Consolidated Annual Performance and Evaluation Report (2016-2017 Program Year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and HOME Investment Partnership Act

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

20.    PUBLIC HEARING: APPROVAL OF SUBSTANTIAL AMENDMENT TO ANNUAL ACTION PLAN 2017-2018 PERTAINING TO HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDING 
Recommendation: It is recommended that the City Council continue the Public Hearing to August 28, 2017 at 7:00 p.m. 

City Manager 

City Council 

City Clerk 

21.    ITEM PULLED 

First Reading:   

22.   Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (ROSE VILLA-OAKDALE LANDMARK OVERLAY DISTRICT)” 

93k

ORDINANCE 432k

Second Reading:   

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 9, CHAPTER 9.75 (TENANT PROTECTION) OF THE PASADENA MUNICIPAL CODE CLARIFYING THE CONDITIONS UNDER WHICH TENANTS ARE ELIGIBLE TO RECEIVE RELOCATION ALLOWANCE AND MOVING EXPENSE ALLOWANCE AND UPDATING THE ORDINANCE” (Introduced by Councilmember Hampton) 

132k

ORDINANCE 996k