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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 24, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Non-Represented Executive Management, Non-Represented Management, and Non-Represented Non-Management  

B.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: International Brotherhood of Electrical Workers (IBEW)  

 

 

City Manager/Executive Director 

1.     CONTRACT AWARD TO MSL ELECTRIC, INC., FOR INSTALLATION OF STREET LIGHTING ON HILL AVENUE FROM VILLA STREET TO NORTH CITY LIMIT FOR AN AMOUNT NOT-TO-EXCEED $860,000
Recommendation:
(1)      Find the project proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 2 and 3, Section 15302 (Replacement or Reconstruction) and 15303 (New Construction or Conversion of Small Structures), and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review; and
(2)      Accept the bid dated September 28, 2016, submitted by MSL Electric, Inc., in response to the Specifications for the Installation of Street Lighting on Hill Avenue from Villa Street to North City Limit, reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $860,000, which includes the base contract amount of $777,707 and a contingency of $82,293 to provide for any necessary change orders.

204k

2.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH SIEMENS FOR THE PURCHASE OF FOURTEEN 25 KV OUTDOOR VACUUM BREAKERS IN AN AMOUNT NOT-TO-EXCEED $319,577.10 FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is categorically exempt pursuant to the guidelines of the California Environmental Quality Act (“CEQA”) Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1 Section 15301 (Existing Facilities) and Class 2 Section 15302 (Replacement or Reconstruction); and
(2)      Accept the bid received on August 23, 2016, submitted by Siemens in response to Specification LD-16-05, 25 kV Outdoor Vacuum Breakers; reject all other bids; and, authorize the City Manager to enter into a purchase order with Siemens for an amount not-to-exceed $319,577.10. 

144k

TPA 39k

3.     AUTHORIZE INCREASE TO PURCHASE ORDER WITH FRONTIER FORD BY $104,652.25 FOR A TOTAL AMOUNT NOT-TO-EXCEED $313,956.75 FOR ONE ADDITIONAL SUPER DUTY CREW CAB AND UTILITY FLATBED TRUCK
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to increase purchase order No. 1170818, with Frontier Ford by $104,652.25 to include one additional Super Duty Crew Cab and Utility Grade Flatbed Truck for a total purchase order amount not-to-exceed $313,956.75. The purchase of the additional vehicle complies with the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code (PMC) 4.08 and the rules and regulation promulgated thereunder.  

171k

TPA 57k

4.     ADOPT A RESOLUTION FOR THE SUMMARY VACATION OF A PORTION OF LAND OF APPROXIMATELY 75 FEET LONG AND NINE FEET WIDE FRONTING PROPERTY AT 645 EAST WALNUT STREET ON EL MOLINO AVENUE FRONTAGE
Recommendation: 
(1)      Adopt a resolution summarily vacating a portion of land of approximately 75 feet long and nine feet wide fronting the property at 645 East Walnut Street on El Molino Avenue frontage pursuant to Sections 8331,8333, and 8334 of the California Streets and Highways Code; and
(2)      Certify the summary vacation to be categorically exempt from the California   Environmental Quality Act (“CEQA”) in accordance with Title 14, Chapter 3, Section 15303 – New Construction or Conversion of Small Structures, and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the summary vacation with the Los Angeles County Recorder’s Office. 

237k

RESOLUTION 1492k

ATTACHMENTS A & B 253k

5.     APPROVAL OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF PASADENA AND THE PASADENA FIRE MANAGEMENT ASSOCIATION
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve a side letter of agreement between the City of Pasadena and the Pasadena Fire Management Association. 

137k

SIDE LETTER OF AGREEMENT 1179k

City Council 

6.     RESIGNATION OF JOY RITTENHOUSE FROM THE ACCESSIBILITY AND DISABILITY COMMISSION (District 3 Nomination) 

29k

7.     APPOINTMENT OF SANDRA CHEN LAU TO THE NORTHWEST COMMISSION (District 6 Nomination) 

8.     APPOINTMENT OF C. DOUGLAS KRANWINKLE TO THE ROSE BOWL OPERATING COMPANY BOARD (District 3 Nomination) 

City Clerk/Secretary 

9.         APPROVAL OF MINUTES 

October 10, 2016	City Council
October 10, 2016	Successor Agency to the Pasadena Community Development Commission

10.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,739	Ourfalian & Ourfalian, representing Laura Ann Koza	$     25,000.00+
Claim No. 12,740	Steven McGuire, Esq, representing Kingston Café Corporation and Una L. Morris	25,000.00+
Claim No. 12,741	21st Century Insurance as subrogee of Ricardo Lamorena	701.88
Claim No. 12,742	Mary M. Eckhardt	875.00
Claim No. 12,743	Sheila Lam	150.00

11.      PUBLIC HEARING SET                    

November 14, 2016, 7:00 p.m. – General Plan Adoption Follow-up: Amendments to Land Use Diagram and Zoning Map

November 14, 2016, 7:00 p.m. – Designation of 1600 San Pasqual Street as a Landmark

 

12.   ANNEXATION OF THE CITY OF PASADENA INTO THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR
        CONTROL DISTRICT
        Recommendation:   
        (1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to
        State CEQA Guidelines Section 15319 Annexations of Existing Facilities and Lots for Exempt Projects, and Section
        15320 Changes in Organization of Local Agencies; and
        (2)       Adopt a resolution supporting the City’s annexation into the San Gabriel Valley Mosquito and Vector Control
        District. 

        386k

        RESOLUTION 787k

        ATTACHMENTS A thru C 357k

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 

City Manager 

City Council 

City Clerk  

13.   RESOLUTIONS RELATED TO THE CALLING OF THE REGULAR MARCH 7, 2017 PRIMARY NOMINATING ELECTION AND IF NECESSARY, THE APRIL 18, 2017 GENERAL MUNICIPAL ELECTION; CONSOLIDATION OF THE PASADENA BOARD OF EDUCATION ELECTION WITH SAID CITY ELECTION; CONSOLIDATION OF THE MARCH 7, 2017 CITY COUNCIL AND BOARD OF EDUCATION CONSOLIDATED PRIMARY ELECTIONS WITH A SPECIAL COUNTYWIDE ELECTION; AND OTHER RELATED MATTERS
Recommendation:  It is recommended that the City Council:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)   Adopt a resolution of the City Council of the City of Pasadena calling for the holding of a Primary Nominating Election on March 7, 2017 for City Council Districts 3, 5, and 7, and consolidating said Election with the Pasadena Unified School District (PUSD) Primary Nominating Election for Board of Education Districts 1, 3, 5, and 7; calling for the holding, if necessary, of a General Municipal Election on April 18, 2017; and authorizing the City Clerk to enter into a contract with PUSD for election services;
(3)    Adopt a resolution of the City Council of the City of Pasadena requesting the Board of Supervisors of Los Angeles County to direct the Registrar of Voters of said County to render specified services to said City relating to the conduct of a consolidated City of Pasadena and PUSD Board of Education Primary Nominating Election to be held on March 7, 2017, and if necessary, a General Municipal Election to be held on April 18, 2017, including the potential for the Registrar of Voters to administer the March 7, 2017 City Council and Board of Education Primary Nominating Election as part of a consolidated Special Countywide  Election; and
(4)   Adopt a resolution of the City Council of the City of Pasadena setting forth regulations relating to candidate statements for the March 7, 2017 Primary Nominating Election and the April 18, 2017 General Municipal Election. 

840k

RESOLUTION CALLING THE ELECTION 3414k

RESOLUTION REQUESTING RENDERING OF ELECTION 2454k

RESOLUTION SETTING FORTH REGULATIONS FOR CANDIDATE STATEMENTS 2945k

14.   AUTHORIZATION TO ENTER INTO A CONTRACT WITH MARTIN & CHAPMAN COMPANY FOR PROFESSIONAL ELECTION SERVICES AND SUPPLIES FOR AN AMOUNT NOT-TO-EXCEED $415,000
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Clerk to enter into a contract with Martin & Chapman Company, without competitive bidding pursuant to City Charter Section 1002(F) (contracts for professional or unique services) for professional election services and supplies for the March 7, 2017 consolidated City of Pasadena and Pasadena Unified School District Primary Nominating Election, and the April 18, 2017, General Municipal Election for an amount not-to-exceed $415,000; and
(3)      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.   

253K

TPA 58k

First Reading:  None 

Second Reading:  

15.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 3, CHAPTER 3.24, SECTION 3.24.110(A)(8) RELATING TO CAMPING IN PUBLIC PARKS AND FACILITIES AND TITLE 12, CHAPTER 12, SECTION 12.12.080 RELATING TO OBSTRUCTING A PUBLIC WAY OR PLACE” (Introduced by Councilmember Kennedy)             

        NOTE TO PUBLIC: SECOND READING OF THIS ORDINANCE HAS BEEN PULLED FROM THE AGENDA AND WILL BE CONSIDERED AT THE NOVEMBER 7, 2016 MEETING 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 92k

16.   ORAL PRESENTATION ON PEDESTRIAN AND BICYCLE SAFETY INITIATIVES
Recommendation: This report is provided for information only; no action is required at this time. 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE